Office Supervisor resume example with 8+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
  • Energetic and high-preforming professional with comprehensive experience in hospital administration
  • Excellent record keeping abilities with strong data compilation and data extraction skills
  • Superior data management and clerical duties relating to care of patients
  • Exceptional knowledge of insurance billing processes, policies and claims
  • Skilled in handling sensitive situations with a sound mind and understanding manner
  • Experienced in collecting insurance co-pays, deductibles, and self-pay amounts
  • Proficient with basic medical terminologies, procedures and treatments
  • Quickly responds to emergencies and handles the situation calmly and conscientiously
  • Effectively supervises both clinical and administrative staff in a fast-paced clinic.
  • Organization and planning
  • Training and Development
  • Team Leadership
  • Staff Supervision
  • Staff Supervision
  • Payroll and budgeting
  • Relationship building
  • Workflow planning
  • Scheduling and calendar management
  • Program Management
  • Strategic Planning
  • Business administration
Work History
08/2018 to Current Office Supervisor Kootenai Medical Center | Hayden, ID,
  • In charge of the front office and clinical departments for the Abdominal Transplant department.
  • Completes and submits payroll for the entire department.
  • Creates all scheduling templates for the clinic.
  • Completes all registration and financial workques.
  • Orders all supplies and materials for the clinic.
  • Conducts interviews and hires new employees.
  • Completes and delivers annual evaluations for staff members.
  • Works with HR to assure all protocols and process are being followed.
  • Attends weekly transplant meetings to implement ways to improve our clinic.
  • Collaborates with my manager and other departmental managers to promote a productive and efficient work place.
  • Ensures clinic is following MACRA and all health codes to provide a safe environment for our patients.
  • Uses de escalation techniques to handle any patient and staff concerns within the clinic.
  • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies.
  • Worked on inventory and supply use procedures to enhance efficient and economical use of equipment and supplies.
  • Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Established and updated work schedules to account for changing staff levels and expected workloads.
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
04/2016 to 08/2018 Administrative Assistant Larson Design Group Inc | Sewickley, PA,
  • Provides administrative support to the Nephrology and Endocrinology department.
  • Make sure all physicians calendars , agendas and schedules are current and up to date.
  • Schedule Ipro procedures and obtain authorizations.
  • Schedule all new patients and follow up appointments.
  • Provide scheduling assistance to all other specialty areas including Surgery, Hepatology, Transplant and HPB.
  • Register physicians for conferences and obtain reimbursements through poeplesoft.
  • Coordinate and organize office workflow and communications including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency.
  • Submit claims to various insurance companies for reimbursement.
  • Maintain client’s confidence and protected operations by keeping information confidential.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Created PowerPoint presentations for business development purposes.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Executed record filing system to improve document organization and management.
01/2015 to 04/2016 Nephrology and Endocrinology Referral Coordinator Tampa General Hospital | City, STATE,
  • Made sure all necessary medical records are obtained in order to schedule a new patient appointment.
  • Obtain necessary authorizations for appointments.
  • Sensitive and responsive to patient’s needs with a strong commitment to ensure cost effective care while optimizing quality.
  • Strong interpersonal and organizational skills, effective communicator with patients, families, physicians, agency and healthcare professionals.
  • Checked in all patients for their scheduled appointments and made sure all necessary copayments were collected and all required signatures were obtained when assistance was needed at the front desk.
  • Efficient in Epic to make sure all pre registrations / insurance are updated and proper copayments are attached to appointments.
  • Understanding of transplant contracts that are used within the facility.
  • Process up to 50 referral requests each day for medical provider of Transplant services.
  • Weighed patient need, provider availability and insurance coverage to determine optimal scheduling.
  • Called insurance companies to get precertification and other benefits information on behalf of patients.
  • Worked with medical teams, patients and families to implement effective treatment plans.
  • Maintained excellent attendance record, consistently arriving to work on time.
04/2013 to 05/2015 Patient Access Specialist, Emergency Room Team Lead Largo Medical Center | City, STATE,
  • Provides point of entry reception service for patients in order to create highest levels of patient satisfaction, to minimize patient wait times and assist with patient throughput during the patient arrival process.
  • Administered registration of patients with the highest level of professionalism, accuracy and exemplary customer service.
  • Collects, analyzes, and records demographic and insurance data.
  • Performs all front-line revenue cycle registration to gain financial clearance for medical payers and complete point of service collection.
  • Verify insurance information according to department procedures.
  • Ensure that required pre-authorizations/pre-certifications have been obtained.
  • Finish incomplete registrations for inpatient accounts.
  • Ability to accurately enter all data into the hospital information system.
  • Maintained sensitive data and ensured confidentiality of information.
  • Able to run the necessary quality control reports on all employees in the department.
  • Prepared patient identification band and completed admissions papers.
  • Collected and validated patient demographics and insurance information.
  • Received direction and assignments from physicians and nurses, providing efficient technical support to optimize patient care.
  • Determined patient financial needs and referred eligible patients to proper county, state or federal agencies to obtain financial assistance.
Expected in 12/2019 Bachelor’s Degree | Business Administration and Management St. Petersburg College, Clearwater, FL GPA:
Expected in Associates Degree | Hospital Administration St. Petersburg College , , GPA:
Expected in 06/2021 MBA | Hospital Administration Western Governors University, Salt Lake City, UT GPA:
  • Member of LEAD TGH
  • Member of Emerging Leaders of Tampa Bay through the Tampa Bay Commerce

University of Tampa's Modern Advances in Leadership Certification

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Resume Overview

School Attended

  • St. Petersburg College
  • St. Petersburg College
  • Western Governors University

Job Titles Held:

  • Office Supervisor
  • Administrative Assistant
  • Nephrology and Endocrinology Referral Coordinator
  • Patient Access Specialist, Emergency Room Team Lead


  • Bachelor’s Degree
  • Associates Degree
  • MBA

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