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Office Manager/Sr. Project Administrator Resume Example

Resume Score: 90%

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OFFICE MANAGER/SR. PROJECT ADMINISTRATOR
Summary
Highly organized and detail-oriented Administrative Professional with over 10 years of experience providing superior support primarily developed within the Oil and Gas and Architectural/Engineering/Construction Industries. Dedicated and focused; ability to prioritize and complete multiple tasks under tight deadlines while maintaining the strictest of confidence and without sacrificing quality. Self-motivated with excellent analytical and interpersonal skills; able to grow relationships with clients and colleagues at all organizational levels as well as ensuring consistent, superior customer service. Positive, can-do attitude; always willing to go the extra mile to assist in resolving challenges with innovative solutions, systems and process improvements. High level of technical aptitude to learn and implement new skills and technology quickly. Proficient in current office procedures and software including MS Word, Excel, PowerPoint, Access and Outlook, Internet research, minor accounting functions as well as experience specifications, desktop publishing, marketing and social networking.
Experience
Office Manager/Sr. Project Administrator
September 2012 to February 2014
ALS Projects Group, Inc. - Houston, TX
  • Completed initial start-up of brick-and-mortar business office for a General Contractor including managing office lease and set-up, hiring service providers, instituting accounting system and developed personnel handbook, subcontractor screening/maintenance and project administration procedures.
  • Performed all daily administrative project management duties including overseeing bidding process, processing submittals, RFIs, contracts/subcontracts, weekly progress reporting, change orders, closeouts, lien waivers and project billings.
  • Responsible for day-to-day business management and office administration including client and subcontractor point of contact, A/P, A/R, employee expenses, timekeeping, credit card and project cost reconciliations as well as assisting Owner with payroll, employee benefits and quarterly/yearly tax reporting.
  • Commended for reconciling project costs for previous two years.
Office Manager
April 2011 to August 2012
Sigma Marble and Granite Houston, Inc. - Houston, TX

Responsible for directing all administrative and operations tasks for a commercial and residential natural stone/tile subcontractor's office of fifty employees. Key responsibilities included:

  • Administered personnel time, benefit selections, attendance and expense reporting as well as prospective employee and subcontractor vetting, background/drug screening and subsequent on-boarding.
  • Accounts payable including invoice/purchase order reconciliation and accounts receivable including collections. Commended for the collection of over $1m in outstanding receivables.
  • Electronic and hard-copy document management, client billings, completed certified payroll for projects as required, domestic travel arrangements, hired office/shop outsourcing services and suppliers, maintained proprietary CRM database and completed GC Pre-qualification Statements as required.
Project Administration
December 2004 to April 2011
Leo A Daly - Houston, Texas
  • Provide specialized administrative assistance in the planning, scheduling and controlling of construction-phase tasks and documents for projects in aviation, higher education, sports/assembly and government.
  • Coordinate hard and soft document management to ensure files are readily accessible, create and maintain construction-phase tracking databases as well as administer the receipt and return of bid documents.
  • Perform preliminary reviews of all incoming submittals and requests for information to ensure thoroughness, log and route to appropriate reviewers and then ensure the return of complete, coordinated and expeditious responses.
  • Assist with the issuance and tracking of contract change requests such as ASI's, Proposal Requests Change Orders.
  • Ensure that complete and accurate sets of construction-phase contract documents are maintained including administering drawing/sketch logs, construction drawings and specifications to ensure revisions are properly documented.
  • Commended for revising, updating and maintaining architectural resource library to conform to MasterFormat 2004 standards.
  • Contract Assignments.
Logistics Administrator
May 2004 to November 2004
InterChem USA - Houston, TX
  • Provided transaction-related administration for the U.S.-based branch of an international petrochemical trading company including drafting, review and distribution of all incoming/outgoing commercial trade contracts to ensure compliance with deal terms and conditions, drafting outgoing/reviewing incoming letters of credit for accuracy, reviewing inspector's reports upon load and discharge of vessels and issuing commercial invoices to customers.
  • Miscellaneous responsibilities included creation of presentations, production of monthly reports for customers, minor technical support, filing system and contact database maintenance, shipping and receiving and front office back-up.
Marketing Revenue Analyst
April 2003 to February 2004
Service Corporation International SCI - Houston, TX
  • Assisted with a large-scale product and pricing conversion project by performing as liaison to Project Managers, off-site personnel and outsourcing companies as well as working with Area Vice Presidents to generate, analyze and submit new product and services pricing to retail site locations.
  • Assisted with the design and set-up of new point-of-purchase displays for national implementation.
Project Assistant
October 2002 to April 2003
Technip-Coflexip - Houston, TX
  • Supported an expatriate staff of engineers and support personnel for overseas drilling platform projects.
  • Responsibilities included scheduling, preparing bid packages, proposals and specification documentation, composed confidential client and customer correspondence, assisted with cost control and budgeting, assisted with procurement activities, travel coordination and liaison activities.
Office Administration / Site Coordinator
August 1997 to March 2002
Tejas Gas Operating, A Company of InterGen - Houston, Texas
  • Administered day-to-day office functions including calendaring, travel coordination, presentation, report and correspondence composition, budget and cost control maintenance, accounts payable, bid proposal and purchase order generation, office and industrial supply purchasing, contractor and outsourcing coordinator, shipping and receiving, dispatching, maintained all electronic and hard files, updated company procedures in compliance with regulatory guidelines and other basic office administrative duties as needed.
  • Improved report submission by creating electronic document accessibility and trained field personnel with necessary software applications.
  • Created, implemented and maintained centralized employee database utilized by support staff within Engineering and Operations department.
  • Commended for role in coordinating and supervising company fleet-vehicle auctions and major departmental social functions.
Education
2000Master's Institute of Technology (D.E - Houston, TexasSome College Coursework Completed - Computer Knowledge Enhancement
Some College Coursework Completed - General Business Courses : 1993Phillip's Junior College - New Orleans, Louisiana
1992Grace King High School - Metairie, Louisiana
Professional Affiliations
International Association of Administrative Professionals (IAAP) Professional Member - West Houston Chapter Society for Design Administration (SDA) Professional Member - Houston Chapter REGISTRATIONS Registered/Bonded Texas Notary
Skills
accounts payable, administrative, administrative duties, back-up, basic, budgeting, budget, Computer Knowledge, contracts, conversion, cost control, credit, client, databases, database, dispatching, document management, documentation, drafting, filing, front office, government, drawing, inspector, letters, office, personnel, presentations, pricing, procurement, proposals, Proposal, purchasing, receiving, retail, scheduling, shipping, specification, supervising, technical support, composition
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Resume Overview

Companies Worked For:

  • ALS Projects Group, Inc.
  • Sigma Marble and Granite Houston, Inc.
  • Leo A Daly
  • InterChem USA
  • Service Corporation International SCI
  • Technip-Coflexip
  • Tejas Gas Operating, A Company of InterGen

School Attended

  • Master's Institute of Technology (D.E
  • Phillip's Junior College
  • Grace King High School

Job Titles Held:

  • Office Manager/Sr. Project Administrator
  • Office Manager
  • Project Administration
  • Logistics Administrator
  • Marketing Revenue Analyst
  • Project Assistant
  • Office Administration / Site Coordinator

Degrees

  • 2000
    Some College Coursework Completed - General Business Courses : 1993
    1992

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