office manager personal assistant resume example with 8+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Highly-motivated and forward-thinking Executive Assistant with over 10 years of experience in the service and office environment. Handles strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by working effectively and quickly mastering new skills.

  • Office/Team Management
  • Database Management
  • Scheduling and Calendar Management
  • Business Operations
  • Payroll Processing
  • Microsoft Office
  • Data Entry and 10-Key
  • Meticulous Attention to Detail
  • Professional and Mature
  • Resourceful
  • Fast Learning
  • Strong Interpersonal Skills
09/2021 to 02/2023 Office Manager/Personal Assistant Viewray | Denver, CO,
  • Organized deliveries by sorting and stocking receivables
  • Researched lost or missing shipments and initiated tracing process to locate shipments and meet customer needs.
  • Prepped and steamed (if necessary) garments for delivery; placing on proper Sales Professionals racks
  • Greeted visitors or callers to handle questions or direct to appropriate staff.
  • Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation.
  • Checked office supply levels, anticipated needs and placed orders for appropriate stock levels.
  • Managed bank deposits.
  • Completed clerical tasks such as filing, copying and distributing mail.
  • Monitored store email developing correspondence letters and memos.

Promoted to Personal Assistant to the Store Leader January 2022

  • Monitored calendars and scheduled appointments based on availability and established load limits.
  • Maintained business records by updating customer information.
  • Developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Compiled meeting agendas and supportive materials ahead of meetings.
  • Make travel arrangements and assist in delivering product (locally)
  • Collected payments, issued receipts and updated accounts to reflect new balances.
  • Participated in frequent communication with corporate office, factories and clients on special projects, events and updates.
  • With great detail, enter customer order forms which also contained financial information.
  • Processed all daily returns and alterations
  • Personally followed-up with factories, clients, and corporate office.
05/2021 to 09/2021 Office Administrator Abm | Manchester, CT,
  • Set up on-field technicians table and conference room for day-to-day tasks.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Quickly learned 10+ technician reports to submit daily; Type the handwritten reports, grammatically edit to supervisor's specifications, contact technicians if any errors are found, then submit to supervisor to get sent out to the client.
  • Used judgment and initiative in handling confidential matters and requests.
  • Assist with billing and new client reports.
  • Distribute and set up pick-ups for mail and packages.
  • File all reports (billing, invoice, tech reports) chronologically for easy access in appropriate places.
  • Inform manager of any low stocked items to make sure all food, beverage, and office and maintenance items to ensure the office is running efficiently.
  • Perform basic troubleshooting in case of printer and computer errors/issues.
04/2013 to 03/2020 Manager Liberty Kitchen And Oyster Bar | City, STATE,

In my time at Liberty Kitchen, I wore many hats as well as having to adapt in a fast paced and quickly changing environment. All of the skills gained from hosting, serving, bartending, and bar managing led me to the manager position that I held for 5 years before their closure due to Covid-19. My main managing duties entailed:

  • Oversaw restaurant operations, including all staff and guest matters.
  • Maximized sales through targeted menu and product training for all staff.
  • Assigned tasks to associates to fit skill levels and maximize team performance.
  • Ensured a positive and memorable experience for all guests by forming relationships and diffusing conflicts.
  • Monitored staff performance and addressed issues.
  • Performed human resource functions such as payroll, new hire paperwork, employee certifications and training
  • Analyzed and reported weekly alcohol sales and budgeting to Senior Management.
  • Established and maintaining vendor and supplier relationships.
  • Managed inventory to optimize stock for customer demand.
  • Performed nightly closing duties: making sure bank was counted and logged, restaurant and kitchen were thoroughly cleaned and that doors locked.
Education and Training
Expected in 2009 to to High School Diploma | William P. Clements High School, Sugar Land, TX, GPA:
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Resume Overview

School Attended

  • William P. Clements High School

Job Titles Held:

  • Office Manager/Personal Assistant
  • Office Administrator
  • Manager


  • High School Diploma

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