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office manager paralegal notary resume example with 19+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Thorough administrative team member with demonstrated skills in communication, organization and recordkeeping. Bringing high integrity and Am a SC Notary.

Skills
  • Client Relationship Management
  • Office management software
  • Budgetary Planning
  • Invoicing and billing
  • Database Management System
  • Expense reporting
  • Data entry
  • Banking operations
  • Report writing
  • Scheduling and calendar management
  • Senior leadership support
  • File and data retrieval systems
  • Customer relations
  • Training and coaching
  • Billing
  • Workforce Management
  • Accounts payable and receivable
  • Key accounts and territory management
  • Issue and conflict resolution
  • Project management
Education and Training
University of Houston - Downtown Houston, TX Expected in 06/1980 Bachelor of Science : Business Administration/ Public Service - GPA :
Experience
Francisan Health - Office Manager / Paralegal / Notary
Lafayette, IN, 01/2003 - 11/2006
  • Oversaw receiving and organizing correspondence, and creating business letters and records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Managed office inventory and placed new supply orders.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Consulted with management to resolve equipment performance and output quality problems.
  • Implemented corporate or departmental policies, procedures and service standards in conjunction with management.
  • Coded and entered daily invoices with in-house accounting software.
  • Administered payroll and maintained proper documentation of employee personnel.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Used judgment and initiative in handling confidential matters and requests.
  • Sustained office efficiency by implementing and planning office systems, equipment procurement and layouts.
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Reviewed files and records to obtain information and respond to requests.
  • Implemented and maintained company protocols to facilitate smooth daily activities.
  • Interpreted and communicated work procedures and company policies to staff.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Wrote professional business correspondence to maintain strong line of communications.
  • Negotiated with vendors to determine optimal material purchase pricing.
  • Reduced financial discrepancies by accurately managing accounting documentation while maintaining case costs and billing processes.
  • Managed office budget to handle inventory, postage and vendor services.
Tompkins And McMaster - Paralegal / Office Manager / Notary
City, STATE, 01/1999 - 10/2001
  • Organized client calendars, prepared mailings and handled high call volumes.
  • Identified and analyzed legal documents, discoveries and contracts.
  • Participated in client interviews, observed questioning process and documented information.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Entered client data into Word Software to manage records and customer relationships
  • Reduced workflow downtime by effectively organizing and managing client billing and case management files.
  • Trained staff on office procedures and case-specific duties.
  • Interviewed clients and obtained vital case information to support associates.
  • Maintained contract database with relevant information for categorization and easy access.
  • Entered data into and managed litigation databases and Excel spreadsheets.
  • Prepared clients for appointments, depositions and testimony.
  • Attended administrative hearings to provide viable information and identify additional actions needed.
  • Managed contract intake and review for large vendor agreements.
  • Used WestLaw and LexisNexis to examine secondary sources, statutory and case law and federal and state regulations.
  • Organized exhibits for trial by preparing materials and supporting documentation.
  • Produced well-researched and articulate legal briefs, pleadings and statements.
  • Coordinated subpoena services and other support activities for legal office.
Michael Laub - Paralegal
City, STATE, 01/1986 - 07/1998
  • Identified and analyzed legal documents, discoveries and contracts.
  • Participated in client interviews, observed questioning process and documented information.
  • Filed pleadings and paperwork with court clerk to meet strict deadlines.
  • Entered client data into Word Software to manage records and customer relationships
  • Trained staff on office procedures and case-specific duties.
  • Reduced workflow downtime by effectively organizing and managing client billing and case management files.
  • Interviewed clients and obtained vital case information to support associates.
  • Managed outside counsel budgets and internal legal fee reports for agencies.
  • Prepared clients for appointments, depositions and testimony.
  • Attended administrative hearings to provide viable information and identify additional actions needed.
  • Used WestLaw and LexisNexis to examine secondary sources, statutory and case law and federal and state regulations.
  • Organized exhibits for trial by preparing materials and supporting documentation.
  • Produced well-researched and articulate legal briefs, pleadings and statements.
  • Coordinated subpoena services and other support activities for legal office.

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Resume Overview

School Attended

  • University of Houston - Downtown

Job Titles Held:

  • Office Manager / Paralegal / Notary
  • Paralegal / Office Manager / Notary
  • Paralegal

Degrees

  • Bachelor of Science

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