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Office Manager/Office Administrator Resume Example

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OFFICE MANAGER/OFFICE ADMINISTRATOR
Professional Summary

Hardworking, self-motivated, reliable and responsible Office Manager/Office Administrator with strong Human Resources and Payroll background and a wide range of administrative talents. A multi-tasking, fast-learner with interest in developing new skills and taking on new challenges.

Skills
  • Certified Notary
  • Communication (written and verbal)
  • Prioritization and problem-solving
  • Organization and planning
  • Research and analysis
  • Attention to detail
  • Customer service
Work History
CendynOffice Manager/Office Administrator | Boca Raton, FL | February 2010 - August 2020
  • Delivered top-notch administrative support to VP's and office staff, promoting excellence in office operations.
  • Communicated corporate messages across all divisions through regular correspondence and schedule updates.
  • Created and distributed monthly company newsletter.
  • Arranged corporate and office meetings/conferences for company employees and clients.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving and distribution to employees.
  • Compared vendor prices and negotiated for optimal savings.
  • Provided all notary services
  • Produced highly accurate internal and external letters and memoranda.
  • Provided complete meeting support, including materials preparation and notes.
  • Tracked and recorded HR expenses and reconciled accounts to maintain accurate and current records.
  • Received, screened and routed incoming calls.
  • Coordinated all employee events and managed schedules.
  • Assisted in new-hire orientations and basic recruiting tasks.
  • Managed and verified employee I9 documents
  • Managed employee physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Point of contact for all building issues and maintenance requests.
  • Organized spaces, materials and catering support for internal and client-focused meetings.
  • Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
Katzman Garfinkel RosenbaumHuman Resources Generalist | Ft. Lauderdale, FL | January 2007 - February 2010
  • Prepared correspondence and scheduled meetings
  • Processed new hires, terminations, and employee changes in ADP
  • Conducted employment verifications and investigation and facilitated criminal background check processes.
  • Conducted orientation meetings for all new hires.
  • Maintained all candidate and employee filing including applicant, personnel, benefit, safety and training documents.
  • Managed all employee benefits including medical, dental, life insurance, disability and flexible spending accounts and complete all benefit processing
  • Acted as liaison between employees and insurance carriers to resolve problems and clarify benefits.
  • Processed bi-weekly payroll.
  • Verified that vendors received timely enrollment information, changes and terminations.
  • Oversaw day-to-day processing of payroll including review of timesheets and computing pay in accordance with FLSA.
  • Monitored and tracked all employees' leave time.
  • Calculated payroll deductions by accurately using ADP and processed payroll to meet preset requirements.
  • Managed payroll benefits including medical, dental, life insurance, disability and flexible spending accounts.
  • Managed employee rewards programs.
  • Documented and updated job descriptions and posted open positions
  • Enforced company policy and procedures relating to all phases of human resources activity.
  • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits.
  • Maintained contract calendars and managed set up for all new banks for direct deposit and accrual year-end processes.
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholdings.
Dr. Shulruff M.D., P.A.Medical Assistant/Front Desk/Medical Records Coordinator | Hollywood, FL | January 2002 - January 2007
  • Managed front desk,check patients in/out.
  • Scheduled appointments, registered patients and distributed sample pharmaceuticals as prescribed.
  • Verified insurance, obtained referrals and posted bills.
  • Manage all books at days end.
  • Obtained and recorded vitals signs, drew blood, and administered injections.
  • Prepared patients for electrocardiograms, suture removal and dressing changes.
  • Kept medical supplies in sufficient stock by monitoring levels and submitting replenishment orders before depleted.
  • Updated inventory, expiration and vaccine logs to maintain current tracking documentation.
  • Explained procedures to patients to reduce anxieties and increase patient cooperation.
  • Maintained detailed records of test results by entering data and patient information into computer.
  • Sanitized, restocked and organized exam rooms and medical equipment.
  • Obtained client medical history, including medication information, symptoms and allergies.
  • Oriented and trained new staff on proper procedures and policies.
  • Assisted with routine checks and diagnostic testing by collecting and processing specimens.
  • Called and faxed pharmacies to submit prescriptions and refills.
Education
Associate of ScienceMedical AssistingKeiser Career College - Pembroke PinesHollywood, FL | April 2004
High School DiplomaMiami Beach High SchoolMiami Beach, FL | June 1997
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Resume Overview

Companies Worked For:

  • Cendyn
  • Katzman Garfinkel Rosenbaum
  • Dr. Shulruff M.D., P.A.

School Attended

  • Keiser Career College - Pembroke Pines
  • Miami Beach High School

Job Titles Held:

  • Office Manager/Office Administrator
  • Human Resources Generalist
  • Medical Assistant/Front Desk/Medical Records Coordinator

Degrees

  • Associate of Science Medical Assisting
    High School Diploma

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