office manager legal assistant staging consultant transaction coordinator resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :
Office Manager committed to delivering high quality administrative support results.   Extensive experience in the coordination, planning, and support of daily operational and administrative functions associated with both large and small organizations. Highly focused and results-oriented in supporting complex, deadline-driven operations; able to identify goals, priorities and resolve isJessicas. 
  • Human Resources Management (HRM)
  • Financial Management
  • Licensed Real Estate Agent
  • Certified Home Staging Consultant
  • Microsoft Office proficiency
  • Database,Contact and Schedule Management 
  • Report development
  • Public Relations
Office Manager/Legal Assistant/Staging Consultant/Transaction Coordinator, 2012 to Current
Tetra Tech, Inc.Los Alamos, NM,

Manage all human resource and administrative office operations for this real estate and settlement attorney's office. Design electronic file systems and maintain electronic and paper files.  Handle all incoming and outgoing correspondence. Organize files, develop spreadsheets, fax reports and scan documents. Properly routed agreements, contracts and invoices through the signature process.  Process new agent paperwork with the New Castle County Board of Realtors and the State of Delaware Real Estate Commission as well as the multi-listing web-site. Ensure agents are up to date on their licenses, continuing education certifications and membership fees. Manage company web-site, social media and contact databases. Maintain inventory control of lock boxes and signs. Schedule and coordinate training seminars and recruiting events. Record all accounts payable and receivables in Quick Books as well as reconcile monthly bank statements. Assist attorneys by preparing settlement packages, confirm payoff amounts with existing mortgages, and process paperwork at the recorder of deeds. Efficiently coordinate home sales and purchase transactions. Stage homes for sale to ensure highest return on seller's investment.

Market Center Administrator, 2010 to 2011
Jamestown PropertiesBrooklyn, NY,
Managed all Financial and Human Resource operations for the Broker of Record and 145 real estate agents. Managed daily office operations and maintenance of equipment.  Handled all accounts payable and receivables to include, but not limited to, processing commission checks, invoicing agents for monthly dues, posted payments and reconciled accounts. Assisted in budget preparation and ensured budget requirements were followed. Ensured agents are up to date on Board fees, multi listing fees  and certifications. Entered all new agents information into all network systems and facilitated new agent orientation training seminars. Transmitted all financial information and profit share figures to KW International.  Conducted Exit Interviews and processed all the necessary forms to the Board of Realtors and to the Real Estate Commission.
Financial Manager, 2005 to 2010
Jamestown PropertiesSan Francisco, CA,

Ensured efficient administration and financial management for this Professional Wellness Center.  Managed administrative staff and massage therapists to include interviewing, hiring and implementing policies and procedures. Performed all accounting functions associated with payroll, monthly and quarterly taxes and deposits, reconciled monthly bank statements, generated monthly and annual financial reports, and created annual budget and annual cash flow projects.  Reviewed company insurance coverage, therapist liability coverage, and therapist license certifications.  Maintained relationships with outside vendors, contractors and healthcare providers.  Managed all purchases, maintained inventory, and ensured proper retail mark-ups.

Chief Financial Officer/Assistant School Director, 2004 to 2005
Deep Muscle Therapy SchoolCity, STATE,

Assisted the School Director and Owner for this School of Massage Therapy. Managed instructors, students and administrative staff. Implemented new medical and dental plan for the company.  Processed all accounting functions to include, but not limited to, collecting and recording tuition payments, coordinating the disbursement of Federal Funds, generating monthly financial reports, as well as processed payroll. Demonstrated consistent compliance with accrediting agency and the State Board of Regulations.

Office Manager, 1999 to 2004
Iron Hill TechnologyCity, STATE,

Provided administrative support for 4 technical directors and 15 engineers. Reconciled monthly accounts in Peachtree Accounting. Implemented employee benefit program to include medical, dental and 401K.  Performed tasks associated with payroll, including reviewing employee times sheets.  Kept accurate tracking of employee vacations, sick time and personal leave. Implemented and organized new filing system for the technical directors.

Office Manager, 1996 to 1999
Special Olympics Of DelawareCity, STATE,

Directed day-to-day office operations, provided fundamental support to Executive Director and Board of Directors, for this Non-Profit Organization. Maintained database of all volunteers, athletes, donors, and vendors; Maintained all employee personnel files and employee benefits; Organized volunteers for sports events and fundraising events; Managed accounts receivable and accounts payable and processed payroll through MAS 90 accounting system.

Bachelor of Science: Human Resources, Expected in 1985 to University of Delaware - Newark, DE
: Home Staging Certification, Expected in 2012 to ASPD - ,
License: Real Estate, Expected in 2014 to Delaware Real Estate Institute - Wilmington, DE
Dedicated team player.  Self-starter.  Results-oriented.  Excellent written and interpersonal skills.

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Resume Overview

School Attended

  • University of Delaware
  • ASPD
  • Delaware Real Estate Institute

Job Titles Held:

  • Office Manager/Legal Assistant/Staging Consultant/Transaction Coordinator
  • Market Center Administrator
  • Financial Manager
  • Chief Financial Officer/Assistant School Director
  • Office Manager
  • Office Manager


  • Bachelor of Science
  • License

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