Manage all human resource and administrative office operations for this real estate and settlement attorney's office. Design electronic file systems and maintain electronic and paper files. Handle all incoming and outgoing correspondence. Organize files, develop spreadsheets, fax reports and scan documents. Properly routed agreements, contracts and invoices through the signature process. Process new agent paperwork with the New Castle County Board of Realtors and the State of Delaware Real Estate Commission as well as the multi-listing web-site. Ensure agents are up to date on their licenses, continuing education certifications and membership fees. Manage company web-site, social media and contact databases. Maintain inventory control of lock boxes and signs. Schedule and coordinate training seminars and recruiting events. Record all accounts payable and receivables in Quick Books as well as reconcile monthly bank statements. Assist attorneys by preparing settlement packages, confirm payoff amounts with existing mortgages, and process paperwork at the recorder of deeds. Efficiently coordinate home sales and purchase transactions. Stage homes for sale to ensure highest return on seller's investment.
Ensured efficient administration and financial management for this Professional Wellness Center. Managed administrative staff and massage therapists to include interviewing, hiring and implementing policies and procedures. Performed all accounting functions associated with payroll, monthly and quarterly taxes and deposits, reconciled monthly bank statements, generated monthly and annual financial reports, and created annual budget and annual cash flow projects. Reviewed company insurance coverage, therapist liability coverage, and therapist license certifications. Maintained relationships with outside vendors, contractors and healthcare providers. Managed all purchases, maintained inventory, and ensured proper retail mark-ups.
Assisted the School Director and Owner for this School of Massage Therapy. Managed instructors, students and administrative staff. Implemented new medical and dental plan for the company. Processed all accounting functions to include, but not limited to, collecting and recording tuition payments, coordinating the disbursement of Federal Funds, generating monthly financial reports, as well as processed payroll. Demonstrated consistent compliance with accrediting agency and the State Board of Regulations.
Provided administrative support for 4 technical directors and 15 engineers. Reconciled monthly accounts in Peachtree Accounting. Implemented employee benefit program to include medical, dental and 401K. Performed tasks associated with payroll, including reviewing employee times sheets. Kept accurate tracking of employee vacations, sick time and personal leave. Implemented and organized new filing system for the technical directors.
Directed day-to-day office operations, provided fundamental support to Executive Director and Board of Directors, for this Non-Profit Organization. Maintained database of all volunteers, athletes, donors, and vendors; Maintained all employee personnel files and employee benefits; Organized volunteers for sports events and fundraising events; Managed accounts receivable and accounts payable and processed payroll through MAS 90 accounting system.
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