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Office Manager Human Resource Assistant Receptionist Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary
To obtain a position as a Human Resources Recruiter/Administrator
Highlights
Access, Excel, Outlook, PowerPoint, Word, QuickBooks, Photoshop, Acrobat, ADP, Paychex, and QuickBooks Payroll
Experience
Office Manager/Human Resource Assistant/Receptionist, 2014 to Current
Barrett Business Services Atwater, CA,
  • Entrusted with handling confidential data and proprietary information
  • Supported One Owner, five salary employees, and twenty-one hourly employees
  • Coordinated, created, maintained (and printed on a as needed basis):
  • Set-up new hire employee requirements: Interviews, application, IRS new hire form (then fax), and medical/dental forms (if required), and IRA paperwork
  • Workers' Comp., FMLA, and disability paperwork for Owner/employees on an as needed basis
  • Exit interview checklist requirements: Medical/dental cobra form, and IRA closing form
  • Two financial reports for bank and Accountant for quarterly & year-end analysis projections
  • Various project invoices
  • Daily A/R spreadsheet to track company earnings
  • Weekly A/P spreadsheet to show forecast vs. actual expenses and submit A/P checks on a weekly basis
  • Weekly payroll to web-based payroll systems
  • Created and maintained database to track: Current/previous employees, salary, raises, bonuses, health/dental insurance, vac/overtime hours, and a payroll/IRA report
  • Set-up pre-interviews to discuss with vendors review of contracts for Health/Dental, AFLAC, snow & lawn maintenance, phones/Internet, National Grid, etc.
  • Maintained/Reconciled:
  • Personnel files and other related documentation in accordance with company policy, as needed
  • New clients/vendors/projects in QuickBooks for A/R, A/P, and invoicing on a weekly basis
  • Journal entries for monthly account reconciliation
  • Client/consultant contact for monthly account reconciliation and invoicing questions, requests, or concerns
  • Company credit card accounts on a monthly basis for accuracy in QuickBooks and excel
  • Petty cash on a daily basis for accuracy
  • Bank records for three companies on a daily/weekly/monthly basis for accuracy in QuickBooks and excel
  • Performed key functions in the financial close process for Owner and CPA firm
  • Bank deposits taken weekly or as needed for three companies, logged into QuickBooks and excel
Bookkeeper, 08/2013 to 11/2013
Adcomm Albany, NY,
  • Entrusted with handling confidential data and proprietary information Set-up QuickBooks for 4 companies Reconciled monthly bank statement, weekly bank deposits, merchant credit card account Created and maintained new clients/vendors in QuickBooks for A/R, A/P, and invoicing on a daily/weekly basis Created journal entries for monthly account reconciliation Created, maintained, submitted, and printed A/P checks on a weekly or as needed basis.
Accounting Clerk, 02/2013 to 03/2013
ROBERT HALF-ACCOUNTEMPS/Sonbyrne Sales City, STATE,
  • Entrusted with handling confidential data and proprietary information.
  • Log store inventories to evaluate theft/overages/shortages.
  • Log store vendor invoices for proper payments.
  • Created pivot tables to review store inventories.
Office Manager/Human Resource Assistant, 09/2006 to 01/2013
SCHOPFER ARCHITECTS LLP City, STATE,
  • Entrusted with handling confidential data and proprietary information Supported two partners, twelve salary employees, and two in-house consultants Obtained and reviewed W-9 for year-end processing Coordinated, created, and maintained: Set-up new hire or consultants employee requirements: Interviews, application, IRS new hire form (then fax), medical/dental forms (if required), keys, internal accounts, user id, computer/software requirements, office space/supplies, and telephones Introduce new employee; explain to colleagues who they are; what they will be doing; and tour of office area/building Exit interview checklist requirements: Keys, medical/dental cobra form, and 401k "Notice to Distribute" form Workers' Comp., FMLA, and disability paperwork for partners/employees on an as needed basis Created and maintained database to track: Current/previous employees, salary, raises, bonuses, health/dental insurance, vac/sick/overtime hours and a payroll/401k report Organized company to an e-office for various electronic uses Discussed and distributed 401k paperwork (when eligible) Imported employees timesheets for billing and PTO use Managed and trained three administrative assistants Maintained: Personnel files and other related documentation in accordance with company policy, as needed New clients/vendors in QuickBooks for A/R, A/P, and invoicing on a daily/weekly basis New projects in QuickBooks and excel for invoicing on a daily/weekly basis Journal entries for monthly account reconciliation Set-up pre-interviews to discuss with vendors review of contracts for Health/Dental, AFLAC, snow & lawn maintenance, phones/internet, etc.
  • Created, maintained, submitted, and printed: Bi-weekly payroll to web-based payroll systems Four financial reports for partners during invoicing, and Accountant for quarterly & year-end analysis projections Various hourly and lump sum project invoices A/P checks on a weekly or as needed basis Daily A/R spreadsheet to track company earnings vs.
  • consultant payments Weekly A/P spreadsheet to show forecasted vs.
  • actual expenses Yearly 1099's for 2 in-house & various outside consultant and yearly sales tax submission Tracked, recorded, and invoiced all expenses related to hourly or lump sum projects Weekly bank deposits and month-end bank reconciliation for two companies in QuickBooks and excel.
Sr. Assistant/General Administrative, 11/1995 to 05/2006
CARRIER CORPORATION City, STATE,
  • Entrusted with handling confidential data and proprietary information Managed office in absence of director of engineering (worked out of North Carolina office) Supported thirteen managers and one hundred employees in four states Coordinated new hire, contractors, or temporary employee requirements Performed monthly budget balance analysis report for engineering director Consolidated and analyzed monthly financial forecasting & budgets to Hyperion for reconciliation Assisted human resource manager with employee and contractor information/locations Actively supported the Syracuse, NY community by participating in company events associated with 'United Way' Coordinated/maintained four division office areas on a daily/weekly basis with facilities Set-up New hire, contractors, or transferred employee requirements: Badges, keys, internal accounts, building access codes, user id, computer/software requirements, office space/supplies, and telephones.
Education
Accounting Principles I, 2009 Accounting Principles II: , Expected in 2010
to
Bryant & Stratton College - Syracuse, NY
GPA:
B.S: Business Administration Financial Services, Expected in 2005
to
Columbia College - Syracuse, New York
GPA:
Business Administration Financial Services
QuickBooks Advanced Certificate 2008: , Expected in
to
- ,
GPA:
Skills

account reconciliation, Accounting, Accountant, administrative, Acrobat, Photoshop, ADP, A/P, balance, bank reconciliation, billing, budgets, budget, closing, contracts, credit, database, documentation, financial, financial forecasting, financial reports, forms, human resource manager, Hyperion, invoicing

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Resume Strength

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  • Target Job

Resume Overview

School Attended
  • Bryant & Stratton College
  • Columbia College
Job Titles Held:
  • Office Manager/Human Resource Assistant/Receptionist
  • Bookkeeper
  • Accounting Clerk
  • Office Manager/Human Resource Assistant
  • Sr. Assistant/General Administrative
Degrees
  • Accounting Principles I, 2009 Accounting Principles II
  • B.S
  • QuickBooks Advanced Certificate 2008