Office Manager Hr Manager Head Bookkeeper resume example with 9+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Meticulous bookkeeping professional bringing 12 years of experience in strategic planning, customer relationship management and account reconciliation. Strong Quickbooks and MDS proficiency with precise and accurate nature. Aiming to leverage expertise in financial data entry and record keeping to take on an important role in a great company. Multi-tasking in a high-speed, high-pressure work environment where accuracy is of key importance.

  • Full charge bookkeeping, on-site and virtual
  • Proficient in QuickBooks Desktop (all versions up to 2016), QuickBooks Online, MDS. Microsoft Outlook, Word Processor, Works, Calendar and Office Excel
  • Office management
  • DNA and drug testing
  • Booking, preparing and running various types of events
  • Financial reporting and management
  • Product management and marketing, Inventory and manufacturing practices
  • Payroll, employee file management, recruiting, hiring, training, disciplining and terminating employees
  • Merchandise and inventory pricing
  • Receiving, shipping and purchasing
  • Superior attention to detail
  • Customer-oriented
  • Regulatory compliance
Essex County College , Expected in Associates : Liberal Arts - GPA :

Dean's List

Francis Lewis High School , Expected in High School Regents Diploma : - GPA :
Work History
Coborn's - Office Manager/HR Manager/Head Bookkeeper
Brillion, WI, 11/2019 - 03/2020
  • Recorded deposits into QuickBooks, reconciled monthly bank accounts and tracked all expenses.
  • Verified financial documents for Accountant for the company to accurately analyze financial data.
  • Gathered, evaluated and summarized account data in detailed financial reports on a weekly basis.
  • Completed and issued, contracts, policies, invoices and checks.
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Verified postings to ledgers to ensure proper entry and account balances.
  • Investigated daily variances uncovered with bank reconciliations and Cash Flow reports and corrected errors to resolve discrepancies.
  • Created organizational filing systems for records, correspondence and proper payment processing documents.
  • Handled 27 employee payroll and other day-to-day financial transactions while maintaining long-term goals.
  • Reviewed previous HR records and updated PTO and sick balances for all employees, calculated and posted payouts for unused Sick Pay for the year through the iSolved-Balance Point portal.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing adhering to all federal and state guidelines.
  • Educated management on successful policy implementation and enforcement actions to prevent employee legal entanglements.
  • Directed and controlled various benefit programs, including 401K with Principal, worker's comp with the Hartford, medical, dental and vision packages with Members Health NJ, Aetna and Ameritas.
  • Instructed senior leaders on appropriate employee corrective steps.
  • Managed random monthly drug testing for over 10 employees.
  • Streamlined complaint response management by providing guidance on policies and ensuring appropriate and accurate investigation processes.
DBooks, LLC - Bookkeeper
City, STATE, 12/2017 - 11/2019
  • Managing multiple company clients on software systems such as QuickBooks Desktop, QuickBooks Online, MDS and RunADP
  • Working directly with company owners, their management and employees
  • Training new employees in managing clients and assisting co-workers with bookkeeping inquiries
  • Establishing new processes for client organization for co-workers
  • Entering financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times
  • Analyzing financial data derived from multiple reporting systems to develop recommendations for operational, performance improvements and financial reporting
  • Monitoring personal expenses, credit card balances and managing payments to obtain optimal credit scores
  • Eliminating discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits managing company credit cards and tracking expenses to maintain tight business controls
  • Entering financial data into company accounting database maintaining accurate and current accounts at all times
  • Reducing liabilities by accurately managing tax statements, mailings, journal entries, payments and transfers
  • Monitoring and processing payments for approved vendor invoices, reviewing balances for variances and maintaining correspondence with vendors
  • Generating and sending customer invoices, monitoring invoice tracking, maintaining correspondence with customers regarding collections and updating profile information
  • Verifying postings to ledgers to ensure proper entry and account balances
  • Reconciling accounts, managing audits and updating financial records with remarkable accuracy
  • Tracking financial progress by creating monthly and yearly balance sheets
  • Onboarding of new employees, managing personal files and creating management system containing deadlines, totals and processes
  • Completing payroll for company employees, including calculating commissions, incentives, bonuses and expense reimbursements
  • Reducing payroll expenses and assisting in correspondence with employees during the termination process
  • Calculating and posting Owner Distributions
  • Providing outstanding customer service by quickly and professionally handling issues
Alltests North America, LLC - Office Manager/HR Manager/Bookkeeper
City, STATE, 05/2013 - 08/2016
  • Accounts receivable, payable, financial audits and general ledger management
  • Reconciliations for bank and credit card accounts
  • Matched, batched & coded invoices to proper GL accounts , reviewed invoices for discrepancies and posted invoices for payment
  • Entered customer check, credit card payments and maintained correspondence with client and vendor requests
  • Managed merchandise purchasing, processing, shipping
  • Office Management
  • Performed DNA Buccal Swab collections for personal and legal Cases, establishing proper correspondence and legal documentation with immigration lawyers, divorce lawyers and clinic directors for their clients
  • Urine, Mouth, Hair and Nail drug collections, including training staff on collection procedures
  • Product Marketing and negotiating pricing on various office supplies and equipment
  • Administrative work including scanning, filing and monitoring medical supplies for collections
  • Data entry
  • Knowledge of DNA and Toxicology lab procedures for legal collections, monitoring and processing legal paperwork, making sure the staff is up-to-date on all procedures
  • Filling out Chain of Custodies and identity verification while following HIPAA guidelines
  • Managed result reporting; password protecting documents, interpreting results and verifying proper authorization to access results
  • Processed payroll via ADP Run and kept the company up-to-date on all current labors laws and procedures
  • Recruiting, training, disciplining and terminating employees
Leonard's Of Great Neck - Accounts Receivable/Bookkeeper & Receptionist
City, STATE, 06/2008 - 05/2012
  • Scheduled appointments, inquiries and special requests for current and prospective clients
  • Assisted customers in fulfilling their requests for event contracts
  • Filed, copied, faxed, answered inbound calls, and took messages for Banquet Managers
  • Assisted with event planning and setup
  • Bill calculation and contract finalizations with clients
  • Processed daily deposits to bank, counted and applied all cash and checks to proper client contracts manually in the General Ledger
  • Booked new events with clients, advertised current showcases to promote the facility
  • Prepared and submitted Payroll to HR Manager for weekly processing
  • Data entry and record keeping
  • Assisted Property Manager in daily opening and closing of building

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Resume Overview

School Attended

  • Essex County College
  • Francis Lewis High School

Job Titles Held:

  • Office Manager/HR Manager/Head Bookkeeper
  • Bookkeeper
  • Office Manager/HR Manager/Bookkeeper
  • Accounts Receivable/Bookkeeper & Receptionist


  • Associates
  • High School Regents Diploma

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