Office Manager Hr Manager Bookkeeper Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Meticulous bookkeeping professional bringing 12 years of experience in strategic planning, customer relationship management and account reconciliation. Strong Quickbooks and MDS proficiency with precise and accurate nature. Aiming to leverage expertise in financial data entry and record keeping to take on an important role in a great company. Multi-tasking in a high-speed, high-pressure work environment where accuracy is of key importance.

  • Full charge bookkeeping, on-site and virtual
  • Proficient in QuickBooks Desktop (all versions up to 2018), QuickBooks Online, MDS. Microsoft Outlook, Word Processor, Works, Calendar and Office Excel
  • Office management
  • DNA and drug testing
  • Booking, preparing and running various types of events
  • Financial reporting and management
  • Product management and marketing, Inventory and manufacturing practices
  • Payroll, employee file management, recruiting, hiring, training, disciplining and terminating employees
  • Merchandise and inventory pricing
  • Receiving, shipping and purchasing
  • Superior attention to detail
  • Customer-oriented
  • Regulatory compliance
  • Inter-company account management
Work History
06/2020 to Current
Bookkeeper Ag Partners Hartley, IA,
  • Maintained all Accounts Receivables including invoicing and posting checks, wires and ACHs received.
  • Reviewed and updated all previous payments for 2019 - current.
  • Proactively identified all accounting errors by developing cross-referencing databases.
  • Introduced new data software to track and record accurate records of all Amazon sales in QuickBooks.
  • Managed all Accounts Payables, including negotiations for better rates with current and prospective vendors.
  • Calculated and issued broker commissions reports and payments on a monthly basis.
  • Enhanced accounting system efficiency and effectiveness through review of all bank account activity for 2019 - current, updated all previous discrepancies and reconciled 8 bank accounts to current.
  • Analyzed financial data derived from multiple reporting systems to develop recommendations for operational and performance improvements.
  • Responsible for all financial reporting to CEO, sales team and outsourced CPA on a daily and monthly basis.
  • Trained HR/Administrative Assistant in all HR processes including posting and processing payroll with RunADP for 30 employees, calculating and reviewing sick, vacation and PTO balances, maintaining employee records, updating company inter-state employee tax registrations, drafting job descriptions, posting vacancies, interviewing and on-boarding selected candidates.
  • Generated payroll reports and updated company employee handbook to reflect all current labor laws.
  • Introduced new and efficient internal management changes to improve employee morale while communicating with production and warehouse staff on all issues.
11/2019 to 03/2020
Office Manager/HR Manager/Bookkeeper Ag Partners Alta, IA,
  • Recorded deposits into QuickBooks, reconciled bank accounts monthly and tracked all expenses
  • Verified financial documents for Accountant to accurately analyze financial data
  • Gathered, evaluated and summarized account data in detailed financial reports on weekly basis
  • Completed and issued contracts, policies, invoices and checks
  • Established and updated QuickBooks accounting system to reflect accurate financial records
  • Verified postings to ledgers to ensure proper entries for activity balances
  • Investigated daily variances that were uncovered with bank reconciliations and Cash Flow reports. Corrected errors to resolve discrepancies
  • Created organizational filing systems for records, correspondence and proper payment processing documents
  • Calculated and processed 27 employee payroll
  • Reviewed previous HR records, updated PTO and sick balances for all employees, calculated and posted payouts for unused Sick Pay for the previous year through iSolved-Balance Point portal
  • Verified and submitted timekeeping information for accurate and efficient payroll processing, adhering to all federal and state guidelines
  • Educated management on successful policy implementation and enforcement actions to prevent employee legal entanglements
  • Directed and controlled various benefit programs, including 401K with Principal, worker's comp with The Hartford, medical, dental and vision packages with Members Health NJ, Aetna and Ameritas
  • Instructed senior leaders on appropriate employee corrective steps
  • Managed random monthly drug testing for over 10 employees
  • Streamlined complaint response management by providing guidance on policies and ensuring appropriate and accurate investigation processes
12/2017 to 11/2019
Bookkeeper DBooks, LLC City, STATE,
  • Managed multiple company clients on software systems such as QuickBooks Desktop, QuickBooks Online, MDS and RunADP
  • Worked directly with company owners, their management and employees
  • Trained new employees in managing clients and assisted co-workers with bookkeeping inquiries
  • Established new processes for client organization for co-workers
  • Entered financial data into company accounting database for verification and reconciliation, maintained accurate and current accounts at all times
  • Analyzed financial data derived from multiple reporting systems to develop recommendations for operational, performance improvements and financial reporting
  • Monitored personal expenses, credit card balances and managed payments to obtain optimal credit scores
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits managing company credit cards and tracking expenses to maintain tight business controls
  • Entered financial data into company accounting database maintaining accurate and current accounts at all times
  • Reduced liabilities by accurately managing tax statements, mailings, journal entries, payments and transfers
  • Monitored and processed payments for approved vendor invoices, reviewed balances for variances and maintained correspondence with vendors
  • Generated and sent customer invoices, monitored invoice tracking, maintained correspondence with customers regarding collections and updated profile information
  • Verified postings to ledgers to ensure proper entry and account balances
  • Reconciled accounts, managed audits and updated financial records with remarkable accuracy
  • Tracked financial progress by creating monthly and yearly balance sheets
  • Onboarded new employees, managed personal files and created management system containing deadlines, totals and processes
  • Completed payroll for company employees, including calculating commissions, incentives, bonuses and expense reimbursements
  • Reduced payroll expenses and assisted in correspondence with employees during termination process
  • Calculated and posted Owner Distributions
  • Provided outstanding customer service by quickly and professionally handling issues
05/2013 to 08/2016
Office Manager/HR Manager/Bookkeeper Alltests North America, LLC City, STATE,
  • Accounts receivable, payable, financial audits and general ledger management
  • Reconciliations for bank and credit card accounts
  • Matched, batched & coded invoices to proper GL accounts , reviewed invoices for discrepancies and posted invoices for payment
  • Entered customer check, credit card payments and maintained correspondence with client and vendor requests
  • Managed merchandise purchasing, processing, shipping
  • Office Management
  • Performed DNA Buccal Swab collections for personal and legal Cases, establishing proper correspondence and legal documentation with immigration lawyers, divorce lawyers and clinic directors for their clients
  • Urine, Mouth, Hair and Nail drug collections, including training staff on collection procedures
  • Product Marketing and negotiating pricing on various office supplies and equipment Administrative work including scanning, filing and monitoring medical supplies for collections
  • Data entry
  • Knowledge of DNA and Toxicology lab procedures for legal collections, monitoring and processing legal paperwork, making sure the staff is up-to-date on all procedures
  • Filling out Chain of Custodies and identity verification while following HIPAA guidelines
  • Managed result reporting; password protected documents, interpreted results and verified proper authorization to access results
  • Processed payroll via ADP Run and kept the company up-to-date on all current labors laws and procedures
  • Recruiting, training, disciplining and terminating employees
06/2008 to 05/2012
Bookkeeper & Receptionist Leonard's Of Great Neck City, STATE,
  • Scheduled appointments, inquiries and special requests for current and prospective clients
  • Assisted customers in fulfilling their requests for event contracts
  • Filed, copied, faxed, answered inbound calls, and took messages for Banquet Managers
  • Assisted with event planning and setup
  • Bill calculation and contract finalizations with clients
  • Processed daily deposits to bank, counted and applied all cash and checks to proper client contracts manually in the General Ledger
  • Booked new events with clients, advertised current showcases to promote the facility
  • Prepared and submitted Payroll to HR Manager for weekly processing
  • Data entry and record keeping
  • Assisted Property Manager in daily opening and closing of building
Expected in
: Accounting And Business Management
Rutgers School of Business - Newark, NJ,

Expected Graduation June 2022

Expected in 07/2020
Associates: Liberal Arts
Essex County College - ,

Dean's List

Expected in
High School Regents Diploma:
Francis Lewis High School - ,

Omitted from taking SAT's due to high score on state Regents Tests

Attended College level English and Music courses in Junior year

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Resume Overview

School Attended
  • Rutgers School of Business
  • Essex County College
  • Francis Lewis High School
Job Titles Held:
  • Bookkeeper
  • Office Manager/HR Manager/Bookkeeper
  • Bookkeeper
  • Office Manager/HR Manager/Bookkeeper
  • Bookkeeper & Receptionist
  • Associates
  • High School Regents Diploma