Conscientious Front Office Manager with expertise in operational administration demonstrated over 15 years of experience. Focused and detail-oriented with strong knowledge of accounting best practices for reconciliation and reporting. Adept at effectively prioritizing projects and leading staff initiatives to optimize performance.
Skills
Microsoft Office Suite
Intuit & ADP payroll
Adobe Pro
Accounts payable
Accounts receivable
Adobe
ADP payroll
Banking
Benefits administration
Billing
Microsoft Office Suite
Payroll
Quickbooks
Sales
Tax
Policy and procedure modification
Documentation and control
Office administration
Bookkeeping
Administrative support
Scheduling
Clear oral/written communication
Mail handling
Account Reconciliation
Expense reporting
Office management
Travel coordination
Organizational skills
Excellent multi-tasking ability
Contract negotiations
Documentation expertise
Payroll and budgeting
Microsoft Office Proficient
Work History
OFFICE MANAGER/BOOKKEEPER, 05/2018 to Current State Of Idaho – Mountain Home, ID,
Completed bi-weekly payroll for 6 employees.
Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
Created and finalized contracts for aviation deals with customers.
Aggregated and analyzed data related to administrative costs to prepare annual budgets for corporate-level management.
Compared vendor prices and negotiated for optimal savings.
Performed billing, collection and reporting functions for office generating over $600,000 annually.
Handled all incoming business and client requests for information.
Administered yearly budget of $500K to manage office requirements such as service contracts, postage costs and supply replenishment.
Managed CRM database, including troubleshooting, maintenance, updates and report generation.
Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using Excel and Quickbooks.
Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Verified 6 salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
Received, screened and routed incoming calls.
Sourced vendors for special project needs and negotiated contracts.
Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
ACCOUNTS RECEIVABLE MANAGER, 03/2017 to 05/2019 Cyracom International – Remote, AZ,
Accounts receivable for private jet charter company.
Duties include billing, collections, account reconciliations, and daily banking tasks.
Reconciled daily AR ledger and verified proper posting.
Maintained records by imaging invoices, debits and credits.
Verified discrepancies and resolved clients' billing issues
Completed daily process adjustments to maintain accuracy.
Resolved valid or authorized deductions by entering adjusting entries.
Processed incoming payments in accordance with established financial policies.
Prepared bills receivable, invoices and bank deposits.
Posted customer payments by recording cash, checks and credit card transactions.
Accounting Assistant, 09/2015 to 03/2017 Douglas Dynamics – Madison Heights, MI,
Accounts receivable, accounts payable, account reconciliations, general journal entries, bi‐weekly payroll, benefits administration, working with all customers, suppliers and vendors.
Part 91 flights only, Bookkeeper for Canadian golf reservations service.
Duties: Customer billing, month end closing, account reconciliations, and general journal entries.
Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Tracked Golf business revenue and costs with Quickbooks diligently reconciling accounts to maintain high accuracy.
Reconciled all company accounts, including credit cards, employee expenses and commissions.
Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
General accounting clerk / Payroll specialist, 01/2014 to 08/2015 ACCOUNTING CLERK, SIEGELAUB, ROSENBERG, GOLDING & FELLER – City, STATE,
Accounts receivable, accounts payable, account reconciliations, general journal entries, processing client payrolls, , 1099’s, sales tax, and month end closing.
Oversaw day-to-day processing of payroll for 6 employees, including review of timesheets and computing pay in accordance with FLSA.
Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
Education
: , Expected in 2013 GENERAL ACCOUNTING CLASSES, DADE COMMUNITY COLLEGE - , GPA:
High School Diploma: , Expected in PORT ST LUCIE HIGH SCHOOL - Port St. Lucie, FL, GPA:
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School Attended
GENERAL ACCOUNTING CLASSES, DADE COMMUNITY COLLEGE
