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OFFICE MANAGER/BOOKKEEPER Resume Example

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OFFICE MANAGER/BOOKKEEPER
Professional Summary

Conscientious Front Office Manager with expertise in operational administration demonstrated over 15 years of experience. Focused and detail-oriented with strong knowledge of accounting best practices for reconciliation and reporting. Adept at effectively prioritizing projects and leading staff initiatives to optimize performance.

Skills
  • Microsoft Office Suite
  • Intuit & ADP payroll
  • Adobe Pro
  • Accounts payable
  • Accounts receivable
  • Adobe
  • ADP payroll
  • Banking
  • Benefits administration
  • Billing
  • Microsoft Office Suite
  • Payroll
  • Quickbooks
  • Sales
  • Tax
  • Policy and procedure modification
  • Documentation and control
  • Office administration
  • Bookkeeping
  • Administrative support
  • Scheduling
  • Clear oral/written communication
  • Mail handling
  • Account Reconciliation
  • Expense reporting
  • Office management
  • Travel coordination
  • Organizational skills
  • Excellent multi-tasking ability
  • Contract negotiations
  • Documentation expertise
  • Payroll and budgeting
  • Microsoft Office Proficient
Work History
OFFICE MANAGER/BOOKKEEPER05/2018 to Current
Company Name – City, State
  • Completed bi-weekly payroll for 6 employees.
  • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
  • Created and finalized contracts for aviation deals with customers.
  • Aggregated and analyzed data related to administrative costs to prepare annual budgets for corporate-level management.
  • Compared vendor prices and negotiated for optimal savings.
  • Performed billing, collection and reporting functions for office generating over $600,000 annually.
  • Handled all incoming business and client requests for information.
  • Administered yearly budget of $500K to manage office requirements such as service contracts, postage costs and supply replenishment.
  • Managed CRM database, including troubleshooting, maintenance, updates and report generation.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using Excel and Quickbooks.
  • Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
  • Verified 6 salaried and hourly employee time cards to prepare accurate bi-weekly payroll.
  • Received, screened and routed incoming calls.
  • Sourced vendors for special project needs and negotiated contracts.
  • Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
  • Oversaw office accounting functions such as AP/AR and payroll to keep finances accurate and current.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
ACCOUNTS RECEIVABLE MANAGER03/2017 to 05/2019
Company Name – City, State
  • Accounts receivable for private jet charter company.
  • Duties include billing, collections, account reconciliations, and daily banking tasks.
  • Reconciled daily AR ledger and verified proper posting.
  • Maintained records by imaging invoices, debits and credits.
  • Verified discrepancies and resolved clients' billing issues
  • Completed daily process adjustments to maintain accuracy.
  • Resolved valid or authorized deductions by entering adjusting entries.
  • Processed incoming payments in accordance with established financial policies.
  • Prepared bills receivable, invoices and bank deposits.
  • Posted customer payments by recording cash, checks and credit card transactions.
Accounting Assistant09/2015 to 03/2017
Company Name – City, State
  • Accounts receivable, accounts payable, account reconciliations, general journal entries, bi‐weekly payroll, benefits administration, working with all customers, suppliers and vendors.
  • Part 91 flights only, Bookkeeper for Canadian golf reservations service.
  • Duties: Customer billing, month end closing, account reconciliations, and general journal entries.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Tracked Golf business revenue and costs with Quickbooks diligently reconciling accounts to maintain high accuracy.
  • Reconciled all company accounts, including credit cards, employee expenses and commissions.
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
General accounting clerk / Payroll specialist01/2014 to 08/2015
Company Name – City, State
  • Accounts receivable, accounts payable, account reconciliations, general journal entries, processing client payrolls, , 1099's, sales tax, and month end closing.
  • Oversaw day-to-day processing of payroll for 6 employees, including review of timesheets and computing pay in accordance with FLSA.
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
Education
GENERAL ACCOUNTING CLASSES, DADE COMMUNITY COLLEGE
High School DiplomaPORT ST LUCIE HIGH SCHOOL- City
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Resume Overview

School Attended

  • GENERAL ACCOUNTING CLASSES, DADE COMMUNITY COLLEGE
  • PORT ST LUCIE HIGH SCHOOL

Job Titles Held:

  • OFFICE MANAGER/BOOKKEEPER
  • ACCOUNTS RECEIVABLE MANAGER
  • Accounting Assistant
  • General accounting clerk / Payroll specialist

Degrees

  • High School Diploma

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