office manager bookkeeper resume example with 13+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Office Automation Assistant Highly motivated and goal oriented professional with progressive experience meeting goals, policies and procedures that meet organizational objectives. Understands the aspects of leadership, administration, human resources, technology in the public, private and non-profit sectors.

  • Financial Management Analysis
  • Financial Management
  • Staff Management
  • Executive Support
  • Personnel Management
  • Financial Reporting
  • Business Office Accounting
  • Data Management and Filing
  • Notary Public
  • Recruiting/On boarding
  • Cash Flow Management
  • Meeting, Travel & Event Planning
  • Accounts Payable/Receivable
  • Payroll Management
  • QuickBooks
  • Budget Development/Maintenance.
  • Accounting, Financials, Recording
  • Accounts payable, Financial, Recruiting
  • Accounts payable and receivable, Financial Management, Reporting
  • ACT!, Financial Reporting, Retail
  • Administrative, Financial statements, Sales
  • Administrative duties, HR, Scheduling
  • Administrative Support, Insurance, Staff Management
  • Advertisements, Inventory, Phone
  • Balance sheets, Prepare invoices, Transportation
  • Bank reconciliations, Director, Travel arrangements
  • Billing, Managing
  • Bookkeeping, Mail
  • Budget Development, MS Office
  • Budgets, Office
  • Budget, Newsletters
  • Cash Flow, Notary Public
  • Cash register, Organizing
  • Credit, Payroll
  • Clients, Personnel Management
  • Data entry, Policies
  • Data Management, Prism
  • Email, Procurement
  • Event Planning, QuickBooks
  • Filing, Reconciling
Work History
07/2015 to Current Office Manager/Bookkeeper State Of Idaho | Salmon, ID,
  • Designs and implements policies by establishing standards and procedures for; measuring results against standards; handling finances and accounting, maintaining records for accounts payable and receivable and making necessary adjustments.
  • Support Executive Director and senior level employees.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Direct new hire paper work, on-boarding, and ensured timely and accurate reporting and employee awareness to any changes to the Society's policies and procedures.
  • Manage bookkeeping for two museum sites, two retail stores, and online payments through QuickBooks.
  • Maintain five Endowment accounts and three business accounts, managed corporate credit cards and reimbursements.
  • Process bank reconciliations for 5 business checking accounts.
  • Create, manage and prepare a yearly budget, assist each department to develop budgets, and investigate actual costs incurred compared to the budget.
  • Keep each department updated on their budget vs actuals.
  • Maintain W-9 information and execute, compile information for yearly 1099.
  • Assist in monitoring and maintaining financial data and objectives by preparing monthly and weekly reports; scheduling expenditures; analyzing variances; initiating corrective actions and report simulations.
  • Work with outside accounting firm to create Annual 990 audit, depreciations and other financials entities.
  • Examine and monitor debts; LOC's, credit cards, financed items, and insurance policies.
  • Processed general entries, online sales deposits for multiple entities, bank and credit card reconciliations, and daily bank deposits.
  • Main contact for customers, donors, and members on all queries and information regarding the Society's handlings.
  • Prepare invoices for customers, resolve any customer issues regarding invoices or billing.
  • Organize new hires, payroll and employee information through Prism, on boarding, separation notices and other HR duties.
06/2011 to 07/2015 Office Manager Chicago High School For The Arts | Chicago, IL,
  • Performed administrative office duties including filing, data entry, answer a multi-line phone, responded to all company emails, copy and printing desired documents, run company errands, ordered and distributed office supplies while adhering to a fixed office budget.
  • Conducted weekly and monthly payroll.
  • Composed effective accounting reports summarizing accounts payable data.
  • Monitored payments due from clients and promptly contacted clients with past due payments.
  • Researched and resolved accounts payable discrepancies.
  • Organized new hires, on boarding, termination, W-2's, 1099's, recruiting and payroll.
  • Coordinated domestic travel arrangements, including booking airfare, hotel, and transportation for clients and executives.
  • Organized all events such as boat shows, sailing schools, and sailboat charters.
  • Assisted in originating and managing all sailboat orders and sales and completed boat sale paperwork.
  • Managed subcontractors, created purchase orders, filed warranty claims, and insurance quotes.
  • Managed retail store which included running cash register and credit card machine, assisting customers, ordering inventory, booking sailing charters, preparing and organizing sailing schools, screened all visitors and directed them to the correct employee or office.
  • Created mass emails and monthly newsletters through Constant Contact.
  • Managed all customer information through ACT!.
  • Created and submitted all advertisements for business through Sailing Magazine, flyers, handouts, and pinups, periodically updated companies email and created all boat listings for Yacht World.
01/2007 to 08/2010 Administrative Assistant Myr Group | Westbrook, ME,
  • Performed administrative duties including, answering and quickly redirecting all calls, recording detailed messages, Open and properly distributed incoming mail., and calculating labor hours for payroll.
  • Performed bookkeeping and account duties such as; reconciling, analyzing and creating financial statements, track balance sheets and other financial statements.
  • Greeted and assisted numerous visitors including vendors and customers.
  • Routed deliveries and courier services.
  • Shipped and received all marine parts and inventory.
  • Maintained inventory of all parts and accessories.
  • Helped with the completion of all boat sales.
  • Created all work orders, warranty claims, and insurance quotes.
Expected in to to Bachelors of Science | Organizational Leadership, Public Administration Valdosta State University, , GPA:
Expected in to to Associate of Science | Business Administration Coastal Pines Technical College, , GPA:
Expected in to to Office Accounting Specialist- Certificate MS Office Application Professional- Certificate Administrative Support Assistant-Certificate | , , GPA:

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Resume Overview

School Attended

  • Valdosta State University
  • Coastal Pines Technical College

Job Titles Held:

  • Office Manager/Bookkeeper
  • Office Manager
  • Administrative Assistant


  • Bachelors of Science
  • Associate of Science
  • Office Accounting Specialist- Certificate MS Office Application Professional- Certificate Administrative Support Assistant-Certificate

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