Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Highly-organized Office Manager and Paralegal offers administrative support for prominent law firm to enhance office effectiveness. Detail-oriented and methodical in preparing case files, investigating issues, producing legal paperwork. Completed complex and specialized filings both in State and Federal Courts. Good budget management, payroll administration and office organizational skills. Effectively organizes resources and clerical support to maintain smooth and efficient operations and enhance team success.

  • Invoicing and billing
  • Customer relations
  • Senior leadership support
  • Microsoft Office 365 and Teams
  • Accounts payable and receivable
  • Billing
  • Expertise in legal proceedings
  • Superb legal research skills
  • Civil Litigation
  • File and Records Management
  • IT Support
Office Manager and Paralegal, 05/2018 - Current
Lee Enterprises, Incorporated Portage, MI,
  • Processed payroll, electronic deposits and pay adjustments while distributing checks with zero lag time.
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Reconciled all bank and credit card accounts monthly.
  • Optimized traceability, developing organization systems for court documents and exhibits.
  • Spearheaded special projects to improve the organization and efficiency of the office such as a new hosted phone system, remote working capabilities and filing system.
  • Liaised with court personnel, city magistrates, opposing and co-counsel to promote successful office operations.
  • Handled supply purchases and inventory management for office operations and equipment maintenance.
  • Performed billing, collection and reporting functions for legal office generating over $4.8 million annually.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Filed pleadings and required paperwork with court clerk according to strict deadlines.
  • Organized and prepared case exhibits and evidence for trial.
  • Coordinated subpoena services and other day-to-day support activities for legal office.
  • Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
  • Drafted motions, briefs and other legal documents associated with litigation process.
  • Used online databases such as WestLaw to examine secondary sources, statutory law, case law and federal and state regulations.
Administrative Assistant, 04/2017 - 03/2018
City Of Rochester - Ny Rochester, NY,
  • Managed all financial assets pertaining to a client’s individual portfolio.
  • Drafted, with precise attention to detail, all paperwork, estate planning documents, and applications for accounts, investments, and insurance policies.
  • Problem solved budgeting and money allocation for funding of investments and purchases.
  • Initiated all transfers of stocks, mutual funds and cash between accounts and third parties.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Legal Secretary, 05/2016 - 04/2017
Spartan Investment Group Atlanta, GA,
  • Organized and docketed all court filings and prioritized case loads for 9 attorneys.
  • Acted as liaison between clients, vendors and attorneys.
  • Revised and maintained master calendar for client appointments.
  • Organized and maintained law libraries, documents and case files.
  • Drafted letters and prepared legal correspondence for attorneys.
  • Electronically filed documents with the Utah State Courts as well as various districts of the Federal Court.
Office Manager, 05/2016 - 04/2017
Dr. Michael Kligman City, STATE,
  • Managed expense reports, accounts payable, accounts receivable, deposits, and collections.
  • Learned medical terminology related to psychiatric disorders and psychiatric medications.
  • Ran daily operations for practice such as checking patients in, scheduling appointments, sending appointment reminders, answering phones, etc.
Education and Training
Certified Bookkeeper: Accounting Technology And Bookkeeping, Expected in 09/2021
Association Of Certified Public Bookkeepers - ,
Bachelor of Science: Psychology, Expected in 05/2019
University Of Utah - Salt Lake City, UT
Certificate in Criminology: Criminology, Expected in 05/2019
University Of Utah - Salt Lake City, UT
  • Sociology, Neuroscience, Business, and International Cultures
  • Member and Social Chair of University Singers

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School Attended

  • Association Of Certified Public Bookkeepers
  • University Of Utah
  • University Of Utah

Job Titles Held:

  • Office Manager and Paralegal
  • Administrative Assistant
  • Legal Secretary
  • Office Manager


  • Certified Bookkeeper
  • Bachelor of Science
  • Certificate in Criminology

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