Highly-organized Office Manager and Paralegal offers administrative support for prominent law firm to enhance office effectiveness. Detail-oriented and methodical in preparing case files, investigating issues, producing legal paperwork. Completed complex and specialized filings both in State and Federal Courts. Good budget management, payroll administration and office organizational skills. Effectively organizes resources and clerical support to maintain smooth and efficient operations and enhance team success.
Skills
Invoicing and billing
Customer relations
Senior leadership support
Microsoft Office 365 and Teams
Accounts payable and receivable
Billing
Expertise in legal proceedings
Superb legal research skills
Civil Litigation
File and Records Management
IT Support
Experience
Office Manager and Paralegal, 05/2018 - Current Lee Enterprises, Incorporated – Portage, MI,
Processed payroll, electronic deposits and pay adjustments while distributing checks with zero lag time.
Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
Reconciled all bank and credit card accounts monthly.
Optimized traceability, developing organization systems for court documents and exhibits.
Spearheaded special projects to improve the organization and efficiency of the office such as a new hosted phone system, remote working capabilities and filing system.
Liaised with court personnel, city magistrates, opposing and co-counsel to promote successful office operations.
Handled supply purchases and inventory management for office operations and equipment maintenance.
Performed billing, collection and reporting functions for legal office generating over $4.8 million annually.
Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Filed pleadings and required paperwork with court clerk according to strict deadlines.
Organized and prepared case exhibits and evidence for trial.
Coordinated subpoena services and other day-to-day support activities for legal office.
Organized exhibits for trial, preparing materials and supporting documentation for easy display and admittance.
Drafted motions, briefs and other legal documents associated with litigation process.
Used online databases such as WestLaw to examine secondary sources, statutory law, case law and federal and state regulations.
Administrative Assistant, 04/2017 - 03/2018 City Of Rochester - Ny – Rochester, NY,
Managed all financial assets pertaining to a client’s individual portfolio.
Drafted, with precise attention to detail, all paperwork, estate planning documents, and applications for accounts, investments, and insurance policies.
Problem solved budgeting and money allocation for funding of investments and purchases.
Initiated all transfers of stocks, mutual funds and cash between accounts and third parties.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
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