Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Motivated, talented and driven professional seeks position that will reward hard work, dedication, strong, and positive interpersonal skills with excellent ability to remain productive in extreme high pressure and fast paced environments. Customer oriented and able to achieve customer satisfaction * Extensive knowledge of principles and processes for providing customer and personal services * Excellent verbal and written communication skills * Works closely with attorneys, underwriters, mortgage and loan consultants * Works with vendors on a daily basis * Motivated and enthusiastic about developing customer relationships * Productive working alone or as part of a team * Perform well under pressure and in stressful situations * Consistently detail-oriented and ambitious and assertive * Accurate at record keeping, prioritizing and organizational skills * Effective at developing strategies and solutions to troubleshoot and problem solving * Excellent critical thinking and judgment skills *Ability to interface with all levels of Executive Management * Ability to multi-task in a highly visible fast-paced, team-oriented environment * Ability to handle confidential matters and information * Attends all court meetings on litigation/legal matters * Prepared meetings agenda/minutes and attend meetings with Board of Directors * Responsible for payroll and timesheets for employees * Works consistently in high risk, high pressure environment independently and provides critical information to client's elections on voluntary corporate actions * Develop goals and objectives; establish policies and procedures to monitor department growth, quality and cost control within the company.

*Motivated and quick to learn and can adapt in any fast pace environment.

Core Qualifications
Software: IBM PC Windows 95/98/2000/ME/VISTAXP/Windows 7 Compatibles, Microsoft Office Suite, Excel, basic PowerPoint, Outlook, Access
Office Manager/Administrative Assistant, 04/2015 - Present
Leidos Pittsburgh, PA,
  • Provided managerial services to the company and for the CEO.
  • Scheduled daily work requests on Microsoft Outlook for mechanics work day and follow up with completion of various jobs.
  • Negotiated and cut prices with vendors by significant percent for supplies.
  • Entered sales for work completed on a daily basis for customers in QuickBooks for AP/AR.
  • Interacts with accounting firm for reconciliation of bank statements and other documents for filing of sales taxes and corporate taxes.
  • Slashed payroll/benefits administration costs 30% by negotiating pricing and fees, while ensuring the continuation and enhancements of services.
  • Reviewed and completed time sheets for employee wages.
  • Provided and prepared reports for payroll.
  • Negotiations with insurance companies for liability insurances, auto insurance and workers compensation policies and successfully obtained lower premiums.
  • Provided reports and attended audits for workers compensation on behalf of company and had successful results in favor of the Corporation.
  • Prepared and supplied estimates and proposals for new customers and obtained approvals for the new bids and proposals and achieved new customers for the company.
  • Performed all myriad tasks that were set forth before me in professional manner.
  • Managed company information with strict confidentiality and support CEO on all difficult matters.
  • Kept all matters confidential and shows respects to others in decision making.
  • Assisted CEO and Vice President on personal matters on a weekly basis as needed and kept separate from business matters.
  • Very organized and business manner and performed all tasks with strict professionalism.
Executive Assistant/Personal Assistant/Medical Assistant, 09/2011 - 02/2015
Cenergy , ,
  • Provided executive/administrative, medical and personal assistant support to busy physicians of three medical practices with real estate investment and properties in NYC.
  • Managed real estate portfolio for the real estate investment companies.
  • Attended meetings and conferences and closings for properties sales and purchases and successfully achieved positive results on behalf of the company.
  • Verifying Insurances, take patients vitals, EKG, imputing/processing of patient charts, EHR/EMR.
  • Keep track of employee time cards and processing of payroll.
  • Successfully obtained lower rate from Payroll Company and managed to keep the services in a continued enhanced manner.
  • Extensive clients contact with busy calendars.
  • Coordinate all logistics for domestic and international travel, meetings and conferences.
  • Manage expenses and time reports.
  • Created edited, proof read and format documents and presentations.
  • Reviewed contract of sales for commercial and residential properties.
  • Verified all accounts payable, prepare reports and responsible for customer payments and updating database.
  • Enforced guidelines set forth by all relevant regulatory authorities and perform all other administrative tasks that are set forth by the physicians.
  • Prepared all confidentiality agreement required by the facility.
  • Interacted with various lawyers on a daily basis.
  • Provide support and information to attorneys for litigation for nonpayment and collections.
  • Make sure all property comply with NYC rules and regulation including DHCP, DHCR and section 8 requirements.
  • Prepare all documents for rent stabilization including lease renewal and apartment registration.
  • Manage construction projects and work closely with banks to secure construction loans.
  • File all necessary documents to bank for requisition.
  • Work closely attorneys, contractors and architects to make sure projects are on schedule and on budget.
  • Work with ECB and DOB to resolve violations on various properties.
  • Make sure all property have proper and up-to-date insurance, including builder risk and liability.
  • Make sure projects have adequate financing, interact with bank personnel on a daily basis.
  • Oversee all payment requisition from contractors, verify material purchased are on jobsite and make routing jobsite inspection.
  • Work with various brokers to fulfill vacancies and market properties for sale.
  • Make sure all taxes and utility are paid for all properties.
  • Send monthly rent invoices to all tenants and make sure all tenants pay rent on a timely basis including payment from section 8 and HPD.
  • Resolve tenant issues and necessary repairs in building and apartment whenever necessary.
  • Negotiate leases for residential and commercial tenants including triple net lease.
  • Order medical and office supplies and maintained inventory of supplies incoming and outgoing.
Administrative Assistant, 01/2009 - 09/2011 Inc , ,
  • Online document filing and tax services Answered all incoming calls from customers interested in forming new businesses.
  • Provided customer service for companies that are forming corporations, LLCs and all other document filing.
  • Interact with all 50 states at department and county levels for forming business filings.
  • Followed up with department for active filings, interact with customers, pay invoices, order supplies and make sure that all documents are filed on a timely basis.
  • Assisted accountant with filing of individual and business taxes, employer taxes and sales taxes for companies.
Patient Care Advocate/Executive Assistant, 10/1996 - 12/2008
Caritas Health Care Inc St. John’s Queens Hospital , ,
  • Registering, admitting patients for hospital procedures, compiling patient charts, verifying third party insurance and doctor scripts and other protocols for medical terminology.
  • Provided support to patients’ families and all other administrative task that is set forth by the department policies.
  • Provided administrative and receptionist support to the Board of Directors, assisting in the management of all department business matters.
  • Developed, coordinated and maintained statistical reports for all managerial departments.
  • Assisted and maintained department operation budget.
  • Assisted with recruitment of departmental staff and ensured appropriate staffing was provided.
  • Inquires, maintaining files, ordering supplies, and all aspect of interaction with various departments on a daily basis.
  • Arranged travel arrangements for Board members and management.
  • Assisted with the overall quality assurance through organized activities, which include the systematic monitoring and assessment of customer care and staff performance.
  • Independently compose correspondence based on knowledge of policy and personal discretion.
  • Maintained a system of staff evaluation, participate in health and mental education activities to ensure staff growth in knowledge and related skills.
  • Verified all accounts payable, prepare reports and responsible for customer payments and updating database.
Internet, Management Skills, Time Management, Administrative, Property Management and Legal & Medical Terminology, Certified QuickBooks User.Certifications: , Expected in
University of Guyana (UG) Secondary School & High School - ,
Real Estate School of Continuing Education, American Medical Training School-Nursing Assistant/Nursing Tech, Penn Foster College
Bachelor’s Degree: Business Administration and Finance Management, Expected in
GCE O' Levels - ,
Business Administration and Finance Management
High School Diploma: , Expected in
- ,
Diploma: Micro Computer Studies, Expected in
- ,
Micro Computer Studies
Real Estate Agent and Broker's License (Pending Renewal) CAN Certification.: , Expected in
- ,
accounting, accountant, accounts payable, AP/AR, Administrative, basic, benefits administration, budget, charts, conferences, clients, customer service, customer care, database, decision making, DHCP, EKG, filing, financing, forth, Compatibles, inspection, insurance, inventory, Legal, litigation, logistics, Management Skills, managerial, market, Medical Terminology, meetings, Access, Excel, Microsoft Office Suite, office, Microsoft Outlook, Outlook, PowerPoint, Windows 7, 2000, Windows 95, 98, negotiating, Negotiations, Nursing, Payroll, IBM PC, personnel, policies, presentations, pricing, Property Management, proposals, protocols, quality assurance, QuickBooks, read, Real Estate, receptionist, maintaining files, recruitment, repairs, routing, sales, scripts, staffing, tax, taxes, Time Management, travel arrangements
Professional Affiliations

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy


Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

How this resume score
could be improved?

Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:


resume Strength

    Resume Overview

    School Attended

    • University of Guyana (UG) Secondary School & High School
    • GCE O' Levels

    Job Titles Held:

    • Office Manager/Administrative Assistant
    • Executive Assistant/Personal Assistant/Medical Assistant
    • Administrative Assistant
    • Patient Care Advocate/Executive Assistant


    • Internet, Management Skills, Time Management, Administrative, Property Management and Legal & Medical Terminology, Certified QuickBooks User.Certifications
    • Bachelor’s Degree
    • High School Diploma
    • Diploma
    • Real Estate Agent and Broker's License (Pending Renewal) CAN Certification.

    By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

    *As seen in: