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Office Manager Resume Example

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OFFICE MANAGER
Career Overview
To obtain a position of Administrative Assistant that will allow me to use my strong organizational, communication, clerical and educational background. Achieve professional growth by providing a positive attitude, great attention to detail and accuracy, and a desire to succeed in a fast-paced environment to make a difference in to your respected organization as an active member who is always open to new challenges and eager to learn from a new experience.
Core Strengths
  • Microsoft Office: Word, Excel, Access, PowerPoint and Outlook. Adobe Acrobat. Voltrak Software Benan Systems. 6N Systems. Computer and Analytical Skills.
Accomplishments
  • Organized monthly volunteer projects with upwards of 20 to 50 volunteers per event.
  • Scheduled mandatory orientation and training sessions for potential volunteers for a nursing home setting.
Work Experience
The Hebrew Home at Riverdale by RiverSpring HealthAugust 2014 to CurrentOffice Manager
Riverdale, NY
  • Responsible for maintenance of volunteer hours on the Voltrak database. Including a daily keeping of volunteer' records up to date when it comes to mandatory training/medical requirements and other changes.
  • Maintaining direct contact with community volunteers/students/interns/work-study students.
  • Recruitment of volunteers through contacts, local newspapers, career fairs and visits to our community partners/schools.
  • Constant communication with colleges/high schools regarding students interested in doing internships at the Hebrew Home.
  • Keeping records of all friendly visiting requests and inquiries with our care team.
  • Providing volunteer assistance to any other department in need, mailings, filing, answering telephones and any other pertinent requirements needed.
  • Producing monthly comparison reports to then present to our Finance/Accounting Department.
  • Submitting work-study hours to different Colleges affiliated with The Hebrew Home at Riverdale.
  • Reviewing volunteer applications and conducting interviews to any potential volunteer and or intern. 
  • Coordinating and assisting with Intergenerational Programs.
BLS International USA ServicesJune 2013 to May 2014Consultant Supervisor
New York, NY
  • Responsible for a group of consultants and to maintain operations and organization of the company.
  • Handling confidential data and information regarding important documents such as client's personal information to properly process a visa application to the Consulate General of India.
  • Minimize consulate rejections and assure that most applications go through without a problem unless if it is an unavoidable consulate rejection.
  • Responsible for training consultants on how to process each visa application service and making sure their work is done effectively.
  • Monitoring productivity and setting example.
Travisa Outsourcing IncNovember 2010 to June 2013Administrative Assistant/Consultant
New York, NY
  • Receive, review and adjudicate visa applications for candidates traveling to India.
  • Handling important and crucial documents for processing of travel documents such as a Visa, OCI and PIO applications and making sure all required documents are enclosed so that they can get reviewed by The Consulate General of India in New York.
  • Minimize consulate rejections with the exception of the unavoidable ones.
  • Responding to inquiries from the public and providing information about the organization and requirements necessary to complete and be eligible for a visa application.
  • Answering to client's emails, phone calls and other questions.
Cliffside Park Imaging and Diagnostic CenterFebruary 2010 to October 2010Receptionist
Cliffside Park, NJ
  • Managing patient's appointments according to the doctor's schedule and also in charge of rescheduling.
  • Giving registration forms to the patients and getting all the necessary information filled from them.
  • Handling data entry tasks and handling scheduling inquiries.
  • Initiating and maintaining correspondence with patients and insurance companies.
  • Registration, filing and maintenance of medical records and documents.
Office of the Public DefenderJuly 2009 to February 2010Receptionist/Secretary
Paterson Hackensack, NJ
  • Transcribing handwritten information and operating calculators or computers.
  • Answer telephones, route and screen calls, greet visitors, respond to inquiries from the public, and provide information about the organization.
  • File and maintain records as well as performing administrative support tasks.
  • Provide information about establishment such as location of departments or offices, employees within the organization, or services provided Data entry such as discoveries from the criminal investigators.
  • Close and open files for VOP- violation of probation for defendants.
SeaMates International IncSeptember 2008 to March 2009Export Documentation Customer Service Representative Phone operator
East Rutherford, NJ
  • Export Bookings and documentation.
  • Quotes/Rates, tracking shipment, confirming on-boards.
Educational Background
Berkeley CollegeMarch 2009Bachelor of Science: Business Administration- International BusinessPaterson, NJ, United States Business administration- International Business
Languages
Bilingual (Fluent in English and Spanish).
Skills
Administrative Support, Adobe Acrobat, Microsoft Office, Outlook,  Analytical and Computer Skills, Recruitment and Scheduling.
Additional Information
  • Berkeley College Awards/ Achievements: *New House Scholarship *2004 Dean's list *Honor Roll Student.
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Resume Overview

Companies Worked For:

  • The Hebrew Home at Riverdale by RiverSpring Health
  • BLS International USA Services
  • Travisa Outsourcing Inc
  • Cliffside Park Imaging and Diagnostic Center
  • Office of the Public Defender
  • SeaMates International Inc

School Attended

  • Berkeley College

Job Titles Held:

  • Office Manager
  • Consultant Supervisor
  • Administrative Assistant/Consultant
  • Receptionist
  • Receptionist/Secretary
  • Export Documentation Customer Service Representative Phone operator

Degrees

  • Bachelor of Science : Business Administration- International Business

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