Seasoned Office Management and Administration Professional experienced in optimizing productivity, efficiency and quality service across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Skills
Documentation and control
Policy and Procedure Modification
Expense Reporting
Team Leadership
Organizational skills
Business administration
Project Management
Education
University of Puerto Rico Carolina Campus, PRExpected in ā āBachelor Degree:Business Administration ā Finance and Management - GPA:
Colegio Tecnologico San Juan, PRExpected in ā ā: - GPA:
MBTI Business Training InstituteSan Juan, PRExpected in ā āCertificate Degree in Secretary Sciences: - GPA:
Work History
Sirona Medical, Inc. - Office Manager Remote, OR, 01/2004 - Current
Balance down payments received from Sales Dept.
Make edit report and bank deposit.
Also, process any not today business, maintenance and taxes, pay off account, and mail out for owners.
Receives the proposals from Sales Dept.
Verify that all legal documents and down payment are sign by owner.
If the account is a trade, check the customer information in computer.
Enter the data information off Proposal and Green Sheet into the system.
Assigns file folder to the Closing Officer in rotation.
Assigns inventory to the Salesperson and/or Manager depending of unit size and location.
Verifies loan applications, handle owner kit to the Salesperson and log all the deals in order receive with the time.
Responsible in hiring new team members.
Fill new hiring paperwork for Human Resources.
Interview future candidates for position.
Responsible of making office supplies order to the different vendors.
If itās needed, travel to different Westgate Resorts locations for sales and contract support.
(Westgate Cocoa Beach, Westgate South Beach & Westgate Williamsburg, Westgate Villas & Lakes).
Responsible for all cash received from different Sales Department.
Responsible of running a Contract Dept free of mistakes with a quality performance.
Consistently meeting all deadlines as of payroll & scheduling.
Provide support during organizational changes.
Always maintained office supplies inventory and equipment working.
Prepare annual team member performance review.
Addressed any misconduct from team member with a couching form.
Supervise and motivate department team members.
Maintain good relationship between Contract Processing, Sales, Closing officers and other Departments.
Notarized legal documents for Corporate when needed.
Train new employees the process, the system, responsibilities in the office and daily duties.
Daily Monitor workload daily for a better efficiency.
Problem solving and decision making.
Johnson Brothers - Administrative Assistant Poca, WV, 01/1998 - 01/2003
Collaborate and support the Administrator in the execution of different administrative matters and official documents including the development of a file retrieval system.
Responsible for receiving, organizing, register and distribute all correspondence.
Responsible of the inventory and purchases incurred in the Institute.
Maintained the University database to track purchased to completed monthly expenses reports.
Responsible of arranging personnel monthly hours with their time sheets, processed personnel and vendor billing resulting in more accurate and prompt payments which included updating invoice and tracking payments with the Accounting Department.
Responsible for doing all professional personnel contract and run signatures, transact all contract to the Legal Assessorās Office and register administrative contract number from the Finance Department.
Responsible of coordinate travel arrangement, conference meeting and provide support with long distance and internal calls.
As Assistant to the Accounting Director, I maintained the Instituteās checkbook, including making deposits and preparing the checkbook for the Finance Department auditors.
University Of Puerto Rico, Public Health - Continuing Education Program, Administrative Assistant City, STATE, 01/1995 - 01/1998
Responsible of receiving, organize, register and distribute all correspondence.
Responsible of direct and transferred phone calls to canalize the participantās needs or questions regarding the different courses.
Transcribe Directorās officialās documents, letters and administrative matters.
Responsible for filling out all professional health registrations for different courses.
Including the registration payment, in or out, of University Campus.
Make receipts to each participant and actualizing the Continuing Education Program database with their mailing addresses.
Collaborate with the Health Department Agency to provide numbers of credits and register numbers for each continuing educational course.
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
