Office Manager resume example

Accounting and Human Resources

• Comunicate with the Chief Financial Officer about reconcialed bank statements monthly.
• Assisted Chief Financial Officer with...
• Provided accounting assistance as AP. Entered invoices into Quickbooks
• Updated accounting ledger with sponsorship checks.
• Supported Human Resources by
• Guided new hires through orientation and on-boarding and explained documentation requirements to facilitate HR process. Answered employee questions during entrance.
• Conducted new hire orientations making new employees feel welcome and ready to succeed.
• Discussed medical, dental, short-term and long-term benefit plans with new hires.
• Reviewed all candidates documentation including identification and references.
• Coached and guided staff by providing constructive feedback.
• Established measures to promote diversity and drive equal access to opportunity and advancement.
• Launched wellness plans o reduce stress, boost morale and increase productivity.
• Fostered culture of flexibility and acceptance by maintaining open communication with personnel.
• Achieved desired work environment and performance by proactively advising and guiding employees on best practices.
• Mentored staff through constructive feedback.
• Organized employee phone list.

Office Manager with Corporate Events responsibilities

• Supported clerical and administrative needs of senior department staff.
• Supported 18 employees at all levels, including executive leadership.
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• Handled scheduling and managed timely and effective allocation of resources and calendars.
• Distributed company correspondence, including memos and updates to reinforce and apprise departments and divisions of corporate objectives and developments.
• Planned for major business changes, including system conversions and office moves.
• Oversaw office inventory and timely reordering of supplies.
• Supported office needs including taking messages, scanning documents and routing business correspondence.
• Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
• Collaborated closely with Chief of Operations to effectively smooth and improve office operations.
• Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
• Spearheaded special projects through effective emergency resolutions.
• Supported Chief of Operations and Chief of Finance Officer with smooth and efficient clerical support.
• Coordinated logistics for corporate events.
• Greeted visitors promptly and directed to correct locations.
• Cultivated community relations and worked with teams to optimize programs.
• Designed contracts, collected fees and booked venues for events.
• Organized venues, budgets, guest lists, catering and event timelines.
• Attended and participated in industry events.
• Maintained close communication with clients to mitigate service issues.
• Assessed event success and uncovered room for improvement through client feedback.
• Administered contracts to deliver outstanding vendor coordination, timeline development, budgeting and day of coordination services.
• Built robust vendor network to secure cost-effective, high-quality products.
• Managed catering services, audio-visual services and housekeepers.
• Assessed events planning services and related costs.
• Organized corporate luncheons, dinners, conferences and special events.
• Host 100 attendees during annual events.

* 2017 Promoted to Office Manager after one year.

* 2018 Office Manager with Corporate Events responsabilities

* 2019 Office Manager with Accounting responsabilities