office manager resume example with 11+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary
Driven Executive Assistant adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency and achieve organizational objectives.
  • MS Windows proficient
  • Excel proficient
  • Quick Books proficient
  • Account reconciliation
  • Creative problem solver
  • Exceptional communication skills
  • Strong client relations
  • Long-term business planning and execution
  • Excellent communication skills
  • Results-oriented

  • Self-directed
  • Strong interpersonal skills
  • Dedicated team player
07/2016 to Current Office Manager The Zebra | Austin, TX,
  • Helped distribute employee notices and mail around the office.
  • Dispatched for same-day pick ups.
  • Read bills of lading to determine assignment details
  • Daily Broker and distributor communication
  • Contract verification and approval
  • Supervised social media marketing strategies.
  • Maintained compliance with company requirements.
  • Sourced qualified vendors and negotiated contracts.
  • Researched and resolved accounts payable discrepancies.
  • Balanced monthly general ledger accounts to accurately record cost and month end accruals.
  • Coded and entered at least 20 invoices each day into the in-house accounting software.
  • Created daily and weekly cash reports for accounting management
  • Prepare for Audits internal and external
09/2015 to 11/2016 Black Jack Dealer Affinity Gaming | Sparks, ,

Customer Service

Cash Handling

Auditing/Balancing ticket sales

Current to Current Executive Assitant Freshworks | Berlin, NH,

  • Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Compiled and analyzed sales and marketing reports.
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Created expense reports, budgets and filing systems.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Processed travel expenses and reimbursements.
  • Researched, proposed and implemented vendor services to decrease costs to organization.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

03/2003 to Current Receptionist Mace | Dallas, TX,

  • Maintained physical and computer-based filing systems.
  • Managed day-to-day development issues.
  • Facilitated a fast-paced and dynamic entrepreneurial environment.
  • Drove specification, scheduling, status and review processes.
  • Sourced and ordered office equipment and supplies.
  • Managed and reviewed filing and office systems.
  • Greeted customers entering the office to ascertain what each customer wanted or needed.
  • Earned management trust by serving as key holder, responsibly opening and closing office.
  • Handled daily heavy flow of paperwork and cooperated with the accounting departments on invoicing and contract details.
Expected in Current High School Diploma | Bismarck State college, Bismarck, North Dakota GPA:
  • Coursework includes Speech and Communication, Sociology and Psychology
  • Coursework in Accounting, Finance and Statistics
  • Real Estate License 2006-2008
  • CPR/First Aid March 2017

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Resume Overview

School Attended

  • Bismarck State college

Job Titles Held:

  • Office Manager
  • Black Jack Dealer
  • Executive Assitant
  • Receptionist


  • High School Diploma

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