office manager resume example with 9+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Summary
Creative, energetic professional skilled in office administration, business communications, and qualitative and quantitative analysis. Who brings proven ability to streamline complicated operations in a fast-paced environment along with generating and building relationships. Strength in logistical management, problem-solving, and success in gathering, analyzing financial information to develop budgeting reports.
Skills
Office Administrative management and support
Onboarding Specialist
Training Coordinator and Facilitator
Data processing
Vendor account monitoring
Accounts payable
Advancement in Microsoft Word, Excel (Microsoft Office Suite and Windows 10)
Advanced experience in web searching, and email usage
Experience
Office Manager, 07/2014 to 01/XXX0 Two Men And A Truck – Atlanta, GA,
Liaised with Media Matters for America and Cushman and Wakefield building management office to promote successful office operations.
Managed inventory and purchase of supplies for office operations and office equipment maintenance.
Oversee daily operations of the front reception area to guarantee the efficient flow of the office.
Served as Media Matters for America onboarding specialist. Which included, coordinating with in-house IT department of setting up employee workstation station, giving office tours, answer questions related to the organization. Within the duties of onboarding specialist I had the responsibility of approving new employment onboarding paperwork.
Collaborated closely with Director of Operations to effectively smooth and improve office operations.
Produce support to Accounts Payable with managing the office Operation Department monthly American Express credit card reconciliation. To ensure the statement reflect the correct charges to avoid any fraudulent charges or errors.
Developed and administered office expense budget (kitchen/office supplies, office equipment) to ensure the allotted money was designated for projected needs of the office.
Assist the Chief Financial Operation and Senior Staff Accountant with processing monthly vendors invoice and payments for timely submission to vendors.
Enter all donation checks for Media Matters for America and Media Matters Action Network In Salesforce application which tracks donation for auditing purposes.
Administrative Secretary/Teaching and Learning, 07/2012 to 07/2014 Marymount University – City, STATE,
Overseen front office operation for the center. Including screening phone calls and maintaining guest check log to obtain safety and effective guest flow through out the office.
Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Hired, trained, supervised, and approval time of 12 front office staff and testing proctor under the federal student works employee program.
Assist the Associate Dean of the First-Year Experience with management of the Direct Self- Placement online tutorial and registration for all incoming freshman's to ensure the 300 (+) freshman were enrolled in all necessary first semester courses.
Manage and maintain internal student database, (including) Academic Advisor assignments, and Change of major forms.
Establish annual budgeting for federal student work employees working hours, office supplies, and equipment to make certain office functionalities are met.
Arrange travel arrangements and itineraries for management and executive staff meetings and trips.
Compile all travel documents required for reimbursement from staffers to assist with Account Payable to ensure funds are distributed to staffers of the Center for Teaching and Learning
Created check-in procedure for guests visiting the Center for Teaching and Learning to provide a streamlined process when guests are meeting with staffers in the center.
Administrative Secretary/Academic Success Center, 12/2010 to 07/2012 Marymount University – City, STATE,
Hired, trained, supervised, and approved weekly work hours for six student federal study employees each school semester.
Manage the day-to-day administrative operations of the Academic Success Center including, being first point of contact to the center, filing student records, and ordering all office supplies.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Executive Assistant for the Associate Vice President of Academic Affairs including calendar management, daily record keeping, taking messages, scanning documents, and routine confidential business correspondence.
Served as liaison with Registrar, Student Accounts, Financial Aid, Student Development, and the different school to collect and coordinate student academic records regarding academic integrity, academic/medical appeals, and tuition reimbursement.
Provided administrative and research support to the Undergraduate Academic Standards Committee during readmission and academic dismissal appeal meetings.
Arrange hotel, flight, and itineraries travel plans for the Vice President of Academic Affairs and the two senior Advisor for Marymount University.
Provide yearly budget and reporting for the induction ceremony for Delta Epsilon Sigma Honor Society to ensure allotted funds are designated for induction materials and annual ceremony.
Education and Training
Maryland Real Estate Salesperson : , Expected in to The CE Shop - , GPA:
Completing courses hours for Maryland Salesperson License.
: , Expected in to Trident Technical College - Charleston, SC GPA:
Completed credit hours towards Associates Degree in Computer Information System.
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