Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a highly confidential environment.

  • Positive, highly energetic team player
  • Articulate and well-spoken
  • Adaptable and quick to pivot
  • Meticulous attention to detail
  • Calendar Integration & Management
  • Intercontinental event planning and coordination
  • Extensive travel administration, commercial and charter
  • Executive presentation development
  • Database management
  • Invoice processing
  • Business correspondence
  • Social media content creation
  • Self-starter
  • Achievement focused
Professional Experience
12/2020 to Current
Office Manager University Of Colorado Boulder Boulder, CO,
  • Enthusiastically manage day-to-day corporate operations for fast paced real estate development firm.
  • Coordinate office activities to secure compliance with company policies.
  • Cultivate community relations and work with culturally diverse teams across the country to optimize efficiencies.
  • Manage office budget handling all supply needs, including inventory, vendor services and shipping.
  • Maintain impeccable office organization to support budget, professionalism and performance objectives.
  • Develop and grow brand identity through digital media content creation.
  • Compose and distribute relevant team member recognition.
  • Onboard new team members, coordinating with HR, IT and internal/external recruiting.
  • Oversee new office construction through external architect, engineer and contractors.
08/2014 to Current
Executive Assistant - Redevelopment Coordinator Rain For Rent Idaho Falls, ID,
  • Simultaneously maintain various C-Suite Executives (CEO, CAO, and four SVP's) everchanging professional and personal calendars, contacts, schedules and correspondence files.
  • Coordinate executive travel, business and personal, including but not limited to domestic and international airfare, transportation, hotel and various other desired reservations.
  • Initiate and approve expenses and reimbursement requests.
  • Plan, coordinate and execute all quarterly Board Member events with White Glove precision.
  • Compile, categorize and distribute confidential material for quarterly Board Meetings.
  • Create advanced communication for executive level presentations, prepare clear and concise documents, letters and correspondence.
  • Plan, schedule and implement complex out of state conferences for up to 75 people.
  • Extrapolate and analyze data for management presentation
  • Successfully supervise record keeping for sophisticated multi-million dollar projects by maintaining files and timelines; coordinating with various departments to determine and monitor progress.
  • Process executive subscriptions, license renewals, continuing education requirements and membership renewals.
09/2013 to 08/2014
HR Recruiter Coordinator Aimco City, STATE,
  • Increased recruiting network by leveraging industry contacts and internet mining resources, including CareerBuilder, Indeed and LinkedIn.
  • Planned recruitment events to bring in area candidates.
  • Maintained positive contact with all job applicants on application status.
  • Organized applicant drug and background tests.
  • Maintained current calendar of job fairs and employment opportunities in each state.
  • Cultivated strong alliances with local colleges and trade schools to establish trusted relationship and continuous funnel of applicants.
08/2004 to 10/2009
Operations Production Manager/Loan Officer Pulte, Del Webb, Centex Mortgage City, STATE,
  • Managed origination and processing team for the state of NV.
  • Loan originator, licensed in NC, SC, GA, TN, MI, IL, AZ and NM.
  • Consistent Customer Service award member with ratings above 90% satisfaction.
Education, Training and Licensing
Expected in
Bachelor of Arts: Communications
University of Montana - Missoula, MT,
  • Licensed professional notary
  • 2021 FMLA Certification

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  • University of Montana

Job Titles Held:

  • Office Manager
  • Executive Assistant - Redevelopment Coordinator
  • HR Recruiter Coordinator
  • Operations Production Manager/Loan Officer


  • Bachelor of Arts

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