Office Manager Resume Example Taylor & Taylor Construction, Inc

OFFICE MANAGER

Summary

Meticulous attention to detail QuickBooks expert Results-oriented Microsoft Office proficiency Self-directed Excel spreadsheets Time management Workers' compensation knowledge Professional and mature AR/AP Strong problem solver Billing and coding Fast learner Manage Business Insurance Manage Medical/Dental and Life

Experience

01/2000

Taylor & Taylor Construction, Inc － Pasadena, TexasOffice Manager

Year-End Planning and Preparation.
Accomplishments Completed company merger by setting up new bank accounts, sending out W-9's to vendors and lease companies working with the TWC by getting correcting taxes paid by employees for year end.
Creating +$11,000 refund.
Improved office organization by compiling quarterly budget reports and financial statements, company data reports using advanced Quickbooks software and excel spread sheets.
Maintained status reports to provide management with updated information for client projects Assisted with payroll preparation and entered data into cumulative payroll document.
Liaised with HR department to establish employee benefits, training, payroll and termination procedures.
Successfully trained staff in all office systems and databases, policies and procedures while focusing on minimizing errors and generating superior results.
Developed and implemented company's first employee manual outlining all proper business procedures and office policies.
Headed all company events; anniversary event for employee, annual Christmas party and semi-annual meetings with company affiliated group (ASCC - American Society of Concrete Contractors).
Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
In charge of full range of business insurance including policies for property, auto, equipment and worker's compensation.
Billing that included monthly installment payments, added and/or deleted endorsements, directly in charge of vehicle claims and assisted with worker's compensation claims.
Gathered information for all policies listed for renewal process.
Directly involved with insurance agent at time of renewal.
Added or deleted insured assets or employee drivers from insurance policies and reviewed related endorsements to check for accuracy for end of policy term audits.
Directed worker's compensation and general liability annual insurance audits Maintained insurance certificates from new or current outside service vendors.
Headed and maintained entire employee benefits program which included company provided health, Life, Dental and Aflac insurance.
Added new hires and deleting terminated employees.
Maintained payroll end by entering insurance deductions and/or new rates for re-newed policies).
Managed billing reviewed for accuracy.
Stayed in federal compliance with Cobra, Medicare and ERISA.
Assisted with employee injuries kept in close contact with HR and injured employee.
Followed companies return-to-work policy by assisting w/ getting injured employee back to work asap.
Close contact with company CPA.
Helped with year end planning and tax returns.
Collected W-9 forms from eligible vendors and generated 1099's at year end.
Processed all A/R which included receiving and depositing all incoming payments, generated weekly accounts receivable reports to the billing department.
Assisted with collections by contacting customers and/or researching incorrect payments.
Informed company owner of weekly bank balances, reviewed A/R reports with owner on weekly basis.
Purchased/Sold and leased all company vehicles and equipment.
Reviewed lease contracts for stipulations in end of lease terms, kept up with the lease term dates.
Maintained all A/P.
Due dates, discounts, double checking bills for any mistakes and contacted vendors to resolve incorrect billing.
In charge of company cell phone service providers, service plans and cell phone contract dates.
In charge of ordering cell phones and accessories.
Managed all other company entities owned by the company owner (equipment rental, investment and rental property companies).
Included invoicing, rental payments from tenants, paying quarterly sales tax and heavy equipment use taxes to state comptroller and year end tax returns.
Streamlined spreadsheet (to monitor payments) for annual charity events company owner was involved in (Deer Park Rotary).

Education

1996

San Jacinto College － Deer Park Pasadena, Texas, USAHigh School Diploma

Continued Education: See Attached

Skills

accounts receivable, administrative, A/P, benefits, Billing, budget, contracts, CPA, client, databases, drivers, financial statements, forms, HR, insurance, invoicing, meetings, excel, office, payroll, policies, processes, Quickbooks, receiving, researching, sales, spread sheets, spreadsheet, tax, taxes, phones, phone, year end, Year-End

Resume Overview

Companies Worked For:

Taylor & Taylor Construction, Inc

School Attended

San Jacinto College

Job Titles Held:

Office Manager

Degrees

High School Diploma

Office Manager Resume Example

Resume Score: 85%

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