Office Manager Resume Example SES, Inc.

OFFICE MANAGER

Summary

Organized administrative professional with hands-on experience supporting business areas such as accounting, database management and human resources. Collaborative team player with strong communication, decision-making and time management abilities.

Meticulous Accounting bringing 13 years of excellence in financial arena. In-depth knowledge of payroll processing and methods.

Skills

Accounts payable
Attention to detail
Balance sheet
Business Administration
Business correspondence
Contracts
Customer service
Documentation
Expense reports
Filing
Fixed Assets

General ledger
Payroll administration
Account reviewing
Invoice coding
Payment processing
Intuit QuickBooks specialist
Invoicing and billing
Account reconciliation
Fiscal budgeting knowledge
Accounting operations management
Financial statement preparation

Experience

SES, Inc. | Fresno, CAOffice Manager01/2018 - Current

Oversaw office financial management, including AP/AR and payroll administration.
Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
Conducted yearly performance evaluations of office staff to monitor progress and productivity and recommend promotions, corrective or disciplinary actions.
Automated office operations to manage client correspondence, record tracking and data communications.
Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
Created and managed electronic customer records, encompassing data entry and administrative functions related to billing and accounts receivable.
Supported clerical needs of boss, including taking messages, scanning documents and routing business correspondence.
Served as main point of contact for outside vendors.
Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
Managed financial documentations such as expense reports and invoices.
Prepared departmental budgets, analyzing of historical data, projected spending and actualized costs.
Expedited payments by verifying accuracy and currency of vendor information.
Created receiving reports and updated vendor balance sheets to record accounts payable.
Reconciled monthly statements and transactions to keep records accurate and current.
Processed monthly payments, researched payment discrepancies and prepared monthly reports.
Calculated estimated weekly invoicing, prepared and posted payments and followed up on all aged receivables.
Processed weekly invoicing, including posting and reconciling payments and addressing all aged receivables.
Monitored daily banking transactions.
Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
Maintained annual and monthly budgets.
Corrected payroll transactions by voiding checks and issuing stop payment orders.
Responded to employee inquiries regarding payroll and timekeeping.
Ensured the proper processing of garnishment's, which included child support and wage assignments.
Managed payroll and time and attendance systems.
Identified vacancies and recruited and hired applicants to fill positions in variety of departments.
Partnered with management to establish workplace safety curriculum for training and education purposes.
Ensured legal compliance by maintaining all applicable state and federal requirements and provided representation at hearings.
Reduced accidents in workplace by being proactive with prevention by implementing safety policies and procedures.
Conducted employee performance reviews to access strengths and weaknesses, keeping feedback positive and constructive.
Oversaw schedule and itinerary coordination, facilitating increased productivity.
Devised training programs for new and existing employees.
Streamlined onboarding process by developing and implementing employee orientation program.
Improved lockout and tagout maintenance procedures to maximize worker safety.
Conducted trainings for all company employees on safety initiatives to ensure overall compliance with federal regulations.
Managed OSHA-mandated recordkeeping and accident analysis paperwork.

Patrick James, Inc | Fresno, CAAccounts Payable Specialist09/2016 - 10/2018

Coordinated approval processes of all accounts payable invoices.
Balanced batch summary reports for verification and approval.
Conducted month-end balance sheet reviews and reconciled any variances.
Rectified escalated accounts payable issues from employees and vendors.
Researched and resolved billing and invoice problems.
Coded invoices and other records to maintain organized and accurate records.
Reconciled monthly statements and transactions to keep records accurate and current.
Maintained current understanding of state and federal accounting procedures to prevent any legal or compliance issues.
Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
Worked closely with department personnel to produce accurate and timely bills.
Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
Prepared and updated vendor files, including tax and insurance information.
Compiled budget documents and monitored costs to maintain control systems.
Assisted with month-end and year-end closings to support accounting system accuracy.
Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
Verified vendor accounts by reviewing documentation, rectifying issues and contacting accountholders.
Coordinated budget information by assessing estimated income and expenses as well as historical budgets.
Compiled financial data including compliant ledger and journal records.
Addressed month-end closing functions for detailed reporting.
Reduced financial discrepancies by accurately processing invoices and journal entries with zero discrepancies.
Calculated and verified all figures, calculations and documents.
Prepared weekly payroll for more than 15 salaried and hourly employees.

Innovative Coatings Technology | Mojave, CAAccounts Payable Specialist07/2015 - 06/2016

Processed invoices for a large-scale organization.
Reduced time and costs and increased efficiency by introducing new accounting procedures.
Renegotiated payment terms with dozens of suppliers.
Calculated figures such as discounts, percentage allocations and credits.
Verified details of transactions, including funds received and total account balances.
Suggested process improvements to secure prompt and regular receipts for the organization.
Coded the general ledger and processed vendor invoice payments.
Coordinated approval processes of all accounts payable invoices.
Balanced batch summary reports for verification and approval.
Researched and resolved billing and invoice problems.
Prepared and updated vendor files, including tax and insurance information.
Assisted with month-end and year-end closings to support accounting system accuracy.
Calculated and verified all figures, calculations and documents.
Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger.

H&E Nursery | Clovis, CAFull Charge Bookkeeper01/2007 - 02/2014

Scanned and filed forms, reports, correspondence and receipts.
Reduced time and costs and increased efficiency by introducing new accounting procedures.
Renegotiated payment terms with dozens of suppliers.
Calculated figures such as discounts, percentage allocations and credits.
Verified details of transactions, including funds received and total account balances.
Suggested process improvements to secure prompt and regular receipts for the organization.
Coded the general ledger and processed vendor invoice payments.
Coordinated approval processes of all accounts payable invoices.
Balanced batch summary reports for verification and approval.
Conducted month-end balance sheet reviews and reconciled any variances.
Rectified escalated accounts payable issues from employees and vendors.
Researched and resolved billing and invoice problems.
Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines.
Collaborated extensively with auditors during preliminary and year-end audit processes.
Supplied detailed tax documentation needed to submit accurate corporate returns.
Increased meeting efficiency by developing meeting agendas.
Reviewed and approved billing invoices and expense reports.
Advised managers on organizational policy matters and recommend needed changes.
Directed personnel, training and labor relations activities.

Education and Training

Fresno Christian High School | Fresno, CAHigh School Diploma06/2003

Accomplishments

Flexible Bookkeeper who adapts seamlessly to constantly evolving accounting processes and technologies.
Established user-friendly scheduling system to track employee availability, requested time off and to support payroll activities.
General Ledger Accounts - Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accrued expenses and line of credit transactions.
Accounting Skills - Operated computers programmed with accounting software to record, store, and analyze information.

Resume Overview

Companies Worked For:

SES, Inc.
Patrick James, Inc
Innovative Coatings Technology
H&E Nursery

School Attended

Fresno Christian High School

Job Titles Held:

Office Manager
Accounts Payable Specialist
Full Charge Bookkeeper

Degrees

High School Diploma

Office Manager Resume Example

Resume Score: 80%

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