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Office Manager Resume Example

Resume Score: 80%

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WA
OFFICE MANAGER
Summary

Organized administrative professional with hands-on experience supporting business areas such as accounting, database management and human resources. Collaborative team player with strong communication, decision-making and time management abilities.

Meticulous Accounting bringing 13 years of excellence in financial arena. In-depth knowledge of payroll processing and methods.

Skills
  • Accounts payable
  • Attention to detail
  • Balance sheet
  • Business Administration
  • Business correspondence
  • Contracts
  • Customer service
  • Documentation
  • Expense reports
  • Filing
  • Fixed Assets
  • General ledger
  • Payroll administration
  • Account reviewing
  • Invoice coding
  • Payment processing
  • Intuit QuickBooks specialist
  • Invoicing and billing
  • Account reconciliation
  • Fiscal budgeting knowledge
  • Accounting operations management
  • Financial statement preparation
Experience
SES, Inc. | Fresno, CAOffice Manager01/2018 - Current
  • Oversaw office financial management, including AP/AR and payroll administration.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Conducted yearly performance evaluations of office staff to monitor progress and productivity and recommend promotions, corrective or disciplinary actions.
  • Automated office operations to manage client correspondence, record tracking and data communications.
  • Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
  • Created and managed electronic customer records, encompassing data entry and administrative functions related to billing and accounts receivable.
  • Supported clerical needs of boss, including taking messages, scanning documents and routing business correspondence.
  • Served as main point of contact for outside vendors.
  • Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
  • Managed financial documentations such as expense reports and invoices.
  • Prepared departmental budgets, analyzing of historical data, projected spending and actualized costs.
  • Expedited payments by verifying accuracy and currency of vendor information.
  • Created receiving reports and updated vendor balance sheets to record accounts payable.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Processed monthly payments, researched payment discrepancies and prepared monthly reports.
  • Calculated estimated weekly invoicing, prepared and posted payments and followed up on all aged receivables.
  • Processed weekly invoicing, including posting and reconciling payments and addressing all aged receivables.
  • Monitored daily banking transactions.
  • Enforced established payroll-related policies, procedures and regulations and adherence to company and governmental policies.
  • Maintained annual and monthly budgets.
  • Corrected payroll transactions by voiding checks and issuing stop payment orders.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Ensured the proper processing of garnishment's, which included child support and wage assignments.
  • Managed payroll and time and attendance systems.
  • Identified vacancies and recruited and hired applicants to fill positions in variety of departments.
  • Partnered with management to establish workplace safety curriculum for training and education purposes.
  • Ensured legal compliance by maintaining all applicable state and federal requirements and provided representation at hearings.
  • Reduced accidents in workplace by being proactive with prevention by implementing safety policies and procedures.
  • Conducted employee performance reviews to access strengths and weaknesses, keeping feedback positive and constructive.
  • Oversaw schedule and itinerary coordination, facilitating increased productivity.
  • Devised training programs for new and existing employees.
  • Streamlined onboarding process by developing and implementing employee orientation program.
  • Improved lockout and tagout maintenance procedures to maximize worker safety.
  • Conducted trainings for all company employees on safety initiatives to ensure overall compliance with federal regulations.
  • Managed OSHA-mandated recordkeeping and accident analysis paperwork.
Patrick James, Inc | Fresno, CAAccounts Payable Specialist09/2016 - 10/2018
  • Coordinated approval processes of all accounts payable invoices.
  • Balanced batch summary reports for verification and approval.
  • Conducted month-end balance sheet reviews and reconciled any variances.
  • Rectified escalated accounts payable issues from employees and vendors.
  • Researched and resolved billing and invoice problems.
  • Coded invoices and other records to maintain organized and accurate records.
  • Reconciled monthly statements and transactions to keep records accurate and current.
  • Maintained current understanding of state and federal accounting procedures to prevent any legal or compliance issues.
  • Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
  • Worked closely with department personnel to produce accurate and timely bills.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Prepared and updated vendor files, including tax and insurance information.
  • Compiled budget documents and monitored costs to maintain control systems.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
  • Verified vendor accounts by reviewing documentation, rectifying issues and contacting accountholders.
  • Coordinated budget information by assessing estimated income and expenses as well as historical budgets.
  • Compiled financial data including compliant ledger and journal records.
  • Addressed month-end closing functions for detailed reporting.
  • Reduced financial discrepancies by accurately processing invoices and journal entries with zero discrepancies.
  • Calculated and verified all figures, calculations and documents.
  • Prepared weekly payroll for more than 15 salaried and hourly employees.
Innovative Coatings Technology | Mojave, CAAccounts Payable Specialist07/2015 - 06/2016
  • Processed invoices for a large-scale organization.
  • Reduced time and costs and increased efficiency by introducing new accounting procedures.
  • Renegotiated payment terms with dozens of suppliers.
  • Calculated figures such as discounts, percentage allocations and credits.
  • Verified details of transactions, including funds received and total account balances.
  • Suggested process improvements to secure prompt and regular receipts for the organization.
  • Coded the general ledger and processed vendor invoice payments.
  • Coordinated approval processes of all accounts payable invoices.
  • Balanced batch summary reports for verification and approval.
  • Researched and resolved billing and invoice problems.
  • Prepared and updated vendor files, including tax and insurance information.
  • Assisted with month-end and year-end closings to support accounting system accuracy.
  • Calculated and verified all figures, calculations and documents.
  • Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
  • Reviewed bank account statements to reconcile accounts by documenting correct financial information in general ledger.
H&E Nursery | Clovis, CAFull Charge Bookkeeper01/2007 - 02/2014
  • Scanned and filed forms, reports, correspondence and receipts.
  • Reduced time and costs and increased efficiency by introducing new accounting procedures.
  • Renegotiated payment terms with dozens of suppliers.
  • Calculated figures such as discounts, percentage allocations and credits.
  • Verified details of transactions, including funds received and total account balances.
  • Suggested process improvements to secure prompt and regular receipts for the organization.
  • Coded the general ledger and processed vendor invoice payments.
  • Coordinated approval processes of all accounts payable invoices.
  • Balanced batch summary reports for verification and approval.
  • Conducted month-end balance sheet reviews and reconciled any variances.
  • Rectified escalated accounts payable issues from employees and vendors.
  • Researched and resolved billing and invoice problems.
  • Investigated and resolved discrepancies in monthly bank accounts while under tight deadlines.
  • Collaborated extensively with auditors during preliminary and year-end audit processes.
  • Supplied detailed tax documentation needed to submit accurate corporate returns.
  • Increased meeting efficiency by developing meeting agendas.
  • Reviewed and approved billing invoices and expense reports.
  • Advised managers on organizational policy matters and recommend needed changes.
  • Directed personnel, training and labor relations activities.
Education and Training
Fresno Christian High School | Fresno, CAHigh School Diploma06/2003
Accomplishments
  • Flexible Bookkeeper who adapts seamlessly to constantly evolving accounting processes and technologies.
  • Established user-friendly scheduling system to track employee availability, requested time off and to support payroll activities.
  • General Ledger Accounts - Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accrued expenses and line of credit transactions.
  • Accounting Skills - Operated computers programmed with accounting software to record, store, and analyze information.
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Resume Overview

Companies Worked For:

  • SES, Inc.
  • Patrick James, Inc
  • Innovative Coatings Technology
  • H&E Nursery

School Attended

  • Fresno Christian High School

Job Titles Held:

  • Office Manager
  • Accounts Payable Specialist
  • Full Charge Bookkeeper

Degrees

  • High School Diploma

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