office manager resume example with 13+ years of experience
Professional with 7 years of finance and accounting experience in the environmental management, information technology, and a background in the government contracting industry. Extremely organized and detail oriented with a strong work ethic and the ability to adapt to all types of work environments. Able to work independently and participate as a valuable member of a team. Versatile skill set acquired through experience in accounting/bookkeeping, contract management and support, cost tracking and analysis, contract invoicing, project set-up and financial reporting. Other skills include office/business administration, human resources, payroll and human resources. Â Applications: Deltek GCS Premier, QuickBooks, MS Office Focus and interest is in the following areas: HR (Security, Background checks, Investigation) Accounting/Finance (Invoicing, Cost Tracking and Analysis, , Financial Reporting), Contracts Administration/Support/Monitoring (Collections, Invoices, and Payments), Data Entry.
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- Run procurement reports Organize spreadsheets used to generate Prime Contract invoices Ensure prompt invoices were *delivered to Federal customer for processing vendor invoices smoothly in accordance with Subcontract terms responsible for distributing employee timesheets and ensuring *timesheets submitted in a timely fashion for payroll processing Enter employee time, ensuring hours allocated to correct *general ledger accounts.
- Register new employees and process new hire packages Update *employee records with merit increases, job title changes, benefit change events, and general deduction changes.
- Entered financial data into the company accounting database to be verified and reconciled.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Entered financial information and payments to guarantee that employees and vendors were paid accurately and on time.
- Reconciled company bank, credit card and line of credit accounts.
Analyze operations procedures, policies, and related data, inclusive of expenditures, to investigate and *identify potential areas for cost savings Provide secretarial or executive services for management Internal Audit of invoices and expense reports Established accuracy through investigation and resolution of discrepancies between reports and *receipts/documentation Review and analyze general ledger *accounts, fixed asset accounts, running aging reports, credit card reconciliations, bank reconciliations, correcting journal *entries, state taxes, and month end close Interfaced with various departments and vendors to troubleshoot and resolve problems or *disputed invoices Accurately audited and processed invoices and vouchers for payment into financial *software system Ensuring all invoices are properly approved and coded to correct general ledger account Conduct *detailed review of Subcontractor/consultant invoices, ensuring period of performance and rates match purchase orders Enter vendor labor, ensuring hours billed match hours processed by Payroll.
- Greet employees and guests with a smile upon entering the suite Issue visitor badges to guest, vendors and speakers as needed Answer phones and direct callers according to personnel request Sort and place mail in mailboxes, sign for UPS deliveries and others as needed or requested Liaison to Property Manager for memo's to CEO and others Maintain cleanliness of the common areas and stocking of office/kitchen supplies Refill postage machine when necessary HR assisting with payroll stuffing and alphabetize HR documents for filing.
- Print and sort timesheets alphabetically for input Enter and edit timesheet data according payroll change forms, timesheet corrections, and HR change Calculate labor hours for timesheets without a total Collect timesheets and follow up on the missing timesheets through email or phone from managers and employees Review timesheet edit for accuracy and discrepancies, fix if needed Review new hire packages for information accuracy Review terminations for dates, PTO pay-outs and final timesheet entries.
- Processed accounts payable for [number] employees.
- Maintain files of contract invoices in chronological or alphabetical order depending each file section Record timesheets data for subcontractors whom submit time to corporation Data entry of revenue through excel Supported accounting staff of seven Create bill folders for new contract numbers and or accounts Checked and corrected travel expenses through excel and contacted recruiter or employee for corrections.
- Input of data for accuracy according to the purchase order contract Review and apprise contract billing's with updated modifications (MOD's) Activate and inactivate expired contract based upon net term end dates Assist AP administrator with data entry of client submitted invoices, labor hours and changes to payment Internal Audit of invoices and expense reports Review general ledger for data input accuracy such as dates, amount and account numbers Bill other direct cost (ODC's), such as travel, subcontractor labor and reimbursements that are submitted through AP Record and review cash receipt entries and posted entries for collection purposes Review labor distribution reports and create and process labor corrections when necessary Generate and re-create invoices for audit purposes Review multiple invoicing for discrepancies and accuracy during month end closing Run aging report through Microsoft Excel for outstanding accounts receivable Contact customers for past due accounts, payment arrangements and general inquire Customer service by ensuring understanding of bills and submit invoices to clients via email and mail Invoicing Federal and DOD clients with CPFF, FP, T&M contracts through Wide Area Workflow (WAWF) Review contracts for rates, billing instructions, POC information and other info as needed.
- Maintain files of contract invoices Record timesheets data Data entry via Microsoft Excel Supported accounting staff of seven in assigned project work Created bill folders Checked and corrected travel expenses Mail, faxing, filing, photocopying and typing of requested documentation.
- Homeland Security Management Administration        Â
- [number] GPA
- Online QuickBooks coursework
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Resume Overview
School Attended
- Strayer University
- Strayer University Obtained
- Bryant High School
Job Titles Held:
- Office Manager
- Receptionist
- Payroll Assistant
- File Clerk
- Billing Administrator
- Administrative Assistant
Degrees
- Associate of Arts
- Associate
- High School Diploma
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