cum laude, Minor in Spanish
I have over 16 years experience in the administrative field including job placement experience, project coordination for an executive's office, research administration, and office management. My most recent experience was as an Office Manager for Mathematica Policy Research. The job lasted six years and I helped grow the office from 3 to 40 staff and expanded the office space from half of the floor to the entire floor.
Opened new west-coast office with 3 employees in early 2009. Ordered and stocked all supplies, furniture, and helped with the recruitment process for new employees. Worked on the What Works Clearing House as a Coordinator, which included processing reports through the pipeline, organizing team meetings, trainings, and analyzing expenditures for projects.Acquired data on English Language Learners from the states of Hawaii and Tennessee for a project on Race to the Top/School Improvement Grants. Managed Executive Assistant/Front desk staff for four years. Expanded the office to the other half of the floor. Worked closely with construction project management, IT, electrical, painters, and VP and Director of Administration. Processed invoices, petty cash, and workplace reports. Excellent customer service to all employees, including new hires, recruited staff, and transferring staff (from other Mathematica offices). Handled all staff requests including standing desks, office moves, supplies, meeting logistics, and more.
Managed events and large meetings including internal research brown bags, research seminars, international visitor meetings, research planning, and informal advisory committees. Oversaw the Education Advisory Committee, an external meeting for 35 attendees. Acted as a liaison with facilities, information technology (IT), the President's Office, and other departments at PPIC on meeting planning, audio visual development in conference rooms, delegation to front desk, clerical projects, and company functions.Enforced deadlines for research staff; managed project reviews; and audited researchers' timesheets. Conducted orientation for new staff. Oversaw interdepartmental initiatives for consolidating the contract management database, combining records of client development and funding, and administered PPIC's public service program.Managed guest lecture seminars, recruited, and produced an administrative guide for PPIC. Tracked contact with funders, ensured proposal commitments, researched potential funders, and submitted letters of inquiry.
Oversaw office management, meeting setup, catering orders, supply orders, and work-study students. Organized and prepared conference materials and registrations for a conference of 200 attendees. Coordinated logistics for speakers, panel members, and attendees at the conference.Managed the director's schedule and coordinated with several offices on campus. Made domestic and international travel arrangements for the director. Edited and submitted Petris Center working papers.
Coordinated events, meetings, and seminars including advisory council, management committee, and all fellows' meetings. Managed board of directors' activities. Administered budget for all president's office activities. Supported other departments, pooled resources, and delegated during quarterly events. Developed the "Making a Difference" project, which measured the Institute's influence in the legislature in Sacramento, California. Managed case study projects, data mining, and related events.
Trained coworkers on front desk duties, staffing coordinator functions, and other support-related responsibilities. Screened, tested, and interviewed candidates. Prepared all departmental correspondence and oversaw documentation editing and accuracy. Maintained website and company database. Created and maintained filing system.
Managed front desk and restaurant staff of 15. Oversaw payroll, accounts payable, scheduling, ordering, budgeting, hiring, benefits, and sales. Planned meetings and events for the hotel. Developed training and feedback programs that increased customer service scores and reduced turnover.
accounts payable, audio, benefits, budgeting, budget, C, clerical, contract management, council, client, customer service, data mining, Database, documentation, editing, filing, hiring, Information Technology, letters, logistics, Director, materials, meeting planning, meetings, Microsoft Office, office, Outlook, office management, page, payroll, proposal, recruiting, research, sales, SAS, scheduling, seminars, staffing, Stata, training materials, travel arrangements
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