Dedicated and focused Office Manager who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Resourceful and accomplished with extensive office operations and personnel organization expertise.
Highlights
Microsoft Office proficiency
Excel spreadsheets
Meticulous attention to detail
Results-oriented
Self-directed
Time management
Professional and mature
Strong problem solver
Resourceful
Business writing
Dedicated team player
Understands grammar
Proofreading
AR/AP
Mail management
Meeting planning
Report writing
Schedule management
Report development
Self-starter
Education
Phillips Business CollegeLynchburg, VAExpected in 1995 – –Microcomputer Spealist/Business:ADMINISTRATIVE BUSINESS BUSINESS - GPA:
The Amelia Pride CenterLynchburg, VAExpected in 1995 – –GED: - GPA:
Experience
Control Risks - Office Manager Seattle, WA, 05/2012 - Current
Planned travel arrangements for executives and staff
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Wrote reports and correspondence from dictation and handwritten notes.Dispersed incoming mail to correct recipients throughout the office.Supplied key cards and building access to employees and visitors.Made copies, sent faxes and handled all incoming and outgoing correspondence.Facilitated working relationships with co-tenants and building management.Posted open positions on company and social media websites.Organized files, developed spreadsheets, faxed reports and scanned documents.Created weekly and monthly reports and presentations.Properly routed agreements, contracts and invoices through the signature process.Received and distributed faxes and mail in a timely manner.Received and screened a high volume of internal and external communications, including email and mail.Maintained and reserved the executive conference room calendar.Managed daily office operations and maintenance of equipment.Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Atlantic Shores - Listing Coordinator Virginia Beach, VA, 03/2008 - 05/2012
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Designed electronic file systems and maintained electronic and paper files.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and outgoing correspondence.Organized files, developed spreadsheets, faxed reports and scanned documents.Properly routed agreements, contracts and invoices through the signature process.Received and distributed faxes and mail in a timely manner.Managed daily office operations and maintenance of equipment.
Sp Plus Corporation - Administrative Assistant Kansas City, MO, 01/2005 - 03/2008
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.Handled all media and public relations inquiries.Maintained the front desk and reception area in a neat and organized fashion.Served as central point of contact for all outside vendors needing to gain access to the building.Planned meetings and prepared conference rooms.Dispersed incoming mail to correct recipients throughout the office.Made copies, sent faxes and handled all incoming and outgoing correspondence.Organized files, developed spreadsheets, faxed reports and scanned documents.Managed the day-to-day calendar for the company's senior director.Properly routed agreements, contracts and invoices through the signature process.Received and distributed faxes and mail in a timely manner.Received and screened a high volume of internal and external communications, including email and mail.Managed daily office operations and maintenance of equipment.
Baptist Memorial Health Care - Secretary Starkville, MS, 06/1996 - 02/2005
Received and screened a high volume of internal and external communications, including email and mail.Managed daily office operations and maintenance of equipment.Received and distributed faxes and mail in a timely manner.Properly routed agreements, contracts and invoices through the signature process.Organized files, developed spreadsheets, faxed reports and scanned documents.Made copies, sent faxes and handled all incoming and outgoing correspondence.Supplied key cards and building access to employees and visitors.Dispersed incoming mail to correct recipients throughout the office.Wrote reports and correspondence from dictation and handwritten notes.Planned meetings and prepared conference rooms.Served as central point of contact for all outside vendors needing to gain access to the building.Maintained the front desk and reception area in a neat and organized fashion.Handled all media and public relations inquiries.Designed electronic file systems and maintained electronic and paper files.Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Accomplishments
Coordinated all department functions for team of employees.
Increased office organization by developing more efficient filing system and customer database protocols.Promoted to Office Manager after 12 months of employment.
Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude.Successfully planned and executed corporate meetings, lunches and special events for broker and employees.
Developed and implemented company's first employee manual outlining all proper business procedures and office policies.
Skills
Administrative, AR, Business writing, central point of contact, Strong interpersonal skills, conferences, contracts, dictation, email, fashion, faxes, notes, director, materials, meetings, access, Excel spreadsheets, Excel, Mail, Microsoft Office, Office Applications, office, neat, Office Administration, problem solver, Proofreading, public relations, receptionist, reception, Self-starter, spreadsheets, team player, telephone, Time management, travel arrangements, websites
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