Management Specialist resume example

Maintained Administration Account – General Ledger, Monthly Budget Reports for Board meeting and Quarterly Reports (WFNJ-215) for the State

Prepared and maintained the General Ledger for the Administration account, this included retrieving Accounts Payable and posting all deposits, online payments, and adjustments monthly. Prepared Administration report (WFNJ-215 packet) quarterly in accordance with DFD instructions and in compliance with Ruling 12. Included in this packet, are the following reports: WFNJ-215, 215 Reverse, 216, 216 Reverse, 215A, 215B, 215C, 215C Reverse, 215D, 215F, and WFNJ-41. Those reports list all the disbursements, receipts, and revenues for the Administration account by sub-account. Some of the accounts were further broken down by employee work unit or program type. Utilized monthly payroll reports to tie into the quarterly payroll disbursement figures. Prepared monthly bank reconciliations before submitting reports to DFD. Tracked all revenues. Prepared budget analysis report for monthly board meetings, which involved tracking Administration disbursements by sub-account in relation to the annual budget.

Prepared Monthly Assistance Reports

Prepared Assistance report (WFNJ-205 and subsidiary reports) in compliance with Ruling 12 regulations and applicable DFD instructions. This included gathering information from FAMIS reports, Clearing account report (PA-212), Omega account information (WFNJ-204D), Child Support account information (CSP-106), other Assistance disbursements and revenue information. Also, prepared the monthly requisition of state funds and submitted to DFD by the close of the reporting period. Prepared Summary of Cash Disbursements for the Assistance Account monthly for board meetings.

Prepared Reports and Monitor Various Contracts/Grants (One Stop, SSH, WFNJ and FEMA)

Monitored the various contracts according to DFD/DOL contract regulations and prepared monthly and/or quarterly expenditure and level of service reports for submission to DFD or to Cumberland Workforce Development Board. Tracked and reported all expenditures, revenues, and levels of service. Also, maintained the General Ledger for each grant account. This entailed posting all revenues, expenditures, and adjustments to the Ledger by sub-account.

For the SSH contract, attended county CEAS meetings as requested. Prepared monthly summary of activity for all SSH providers and distributed report to sub-contractors at monthly CEAS meeting. Prepared miscellaneous reports as requested.

Prepared Quarterly General Assistance Reports for the State and Monthly Bank Reconciliations

Prepared the 535Q report quarterly and submitted to DFD after reconciling. This consisted of all disbursements made and revenues received for the quarter for the General Assistance account. Prepared the monthly check and bank reconciliation

Prepared Clearing Account Reports, Bank Reconciliations, maintained client overpayment accounts on ABACUS, prepared Report PA-222 and Report 209 for the State

Prepared Clearing account reports (PA-222) in compliance with Ruling 12 regulations and applicable DFD instructions. This included recording receipts, disbursements, and recoupments in ABACUS, prepared the PA-222 from ABACUS, completed the bank reconciliation prior to submitting the report to DFD, and prepared vouchers according to the amounts on the report and referrals from Fraud. Receipts were categorized in various collection classifications to be determined by the type of collection received and verified by the Fraud Unit when appropriate. Disbursements were classified by monthly totals to be transferred to other accounts and by the referrals received. Other requirements included posting collections received, including monthly recoupments, for overpayments to each client’s account in ABACUS as they were received. Completed the PA-222 report and emailed by the close of the reporting period. Printed various ABACUS reports monthly. The 209 report was completed in accordance with applicable DFD instructions and the Food Stamp Manual. Gathered and categorized information on Food Stamp recoupments and cash collections into Fraud and Non-Fraud, this included closed and active cases as well as the appropriate segment of each case. Each month a list of cash collections generated by receipts from the Clearing account was used along with FAMIS reports (Recoupments) generated at cut-

off to report this information. Completed this report quarterly and emailed by the close of the reporting period. The 209 report was completed by compiling collections received on behalf of the FTROP program.

Prepared the monthly Child Support Bank reconciliation

Reconciled the CSP-106 report received from Account Clerk to the bank statement.

Performed Random Moment Study Observations

Observed workers in the FSS Random Moment Study at the times stated by DFD and enter information into RMS website daily. Validated required observations. Attended RMS training sessions.

Maintained and processed W-9 information for all vendors.

Collected tax information for all agency vendors to comply with IRS regulations. A case worker would make a request for a new vendor and a letter via, mail, fax or email was sent to the vendor. Once the vendor returned the Substitute W-9 the vendor information was entered into an excel spreadsheet. The hardcopy was filed in the fiscal department for future reference.

Maintained Unemployment Trust Fund account

Maintained the UEC Trust account in accordance with the Ruling 12 to ensure all revenues and disbursements were recorded in a timely and accurate manner. Prepared deposits and checks. Completed bank reconciliations monthly.

Completed Point in Time Survey

Assisted Fiscal Officer in gathering information and troubleshooting Created any tracking spreadsheets, procedures for the unit

Prepared and reviewed bi-weekly payroll; making all appropriate changes for voluntary and non-voluntary deductions

Gathered and verified information to enter in the payroll system for processing of biweekly payroll. Information used to process the payroll accurately are W-4 forms, salary information for new employees and promotions provided by the Fiscal Officer, after approval, time splits for salaries allocated to various employee work units for individual employees, time and leave information for leave without pay and deduction authorizations from employees. Verify payroll when received from Payroll Company.

Maintained official Time and Leave Records for All Employees

Received time sheets for employees, posted absences to individual records according to supervisors' recorded classifications. These included sick, vacation, administrative, bereavement or other hours. Tracked time and leave balances and prepared reports as requested. Posted time and leave information to the payroll system so balances appeared on check stubs. Notified supervisors when individuals had exhausted accumulated hours in specific categories.

Prepared and Processed Forms for Pension System

Prepared and processed enrollment forms for the pension system for new employees. Maintained current information for all employees regarding personal information needed for pension system and life insurance through the pension system. This included beneficiaries’ dependents, name changes and current address. Deleted inactive employees from the pension system when appropriate. Supplied pension loan forms, retirement forms, designation of beneficiary forms and withdrawal forms to employees. Completed employer portion of all forms to be submitted to the pension system on behalf of the employee. Completed quarterly contributions report to the pension system. Processed all payroll deductions for back pension, arrears and loans for employees

Prepared and Processed Forms for Benefits

Prepared and processed enrollment forms for benefit plans for new employees. Maintained current information for all employees regarding personal information needed for supplying benefits including dependents, name changes, address and health plan requested. Deleted inactive employees and dependents from benefit plans when appropriate. Supplied COBRA information to all employees and dependents when benefit coverage ended.

Prepared Quarterly Labor and Unemployment Reports

Prepared quarterly reports for the Department of Labor using salary and withholding information. Employee contributions were submitted with the report to the State of New Jersey on a quarterly basis. This report reflected the amount of wages the employees earned subject to Unemployment and Disability withholding taxes. Completed and submitted to the Department of Labor by the due date.

• Maintained payroll information by calculating, collecting and entering data.
• Calculated salaries, rate changes, retroactive adjustments, overtime, bonus, vacation, termination and garnishments using [Software] and [Software].
• Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
• Checked accrued hours against listed hours for leave time.

• Streamlined bookkeeping procedures to increase efficiency and productivity.
• Processed bills, checks and vendor payments, maintaining detailed records and receipts.