A highly organized and detailed oriented Management Assistant to the Chief Operating Officer with over four years of experience providing efficient secretarial and administrative high level of support. Strong interpersonal and communication skills plus the ability to handle multiple tasks efficiently and accurately. A self-directed team player who is always willing to go the extra mile.
Highlights
Reliable and Punctual
Fast learner
Dependability
Multitasker
Scheduling and calendar management
Client relationships
Initiative and problem solving abilities
Accounting skills
Technical skills
Cash handling
Multi-line phone systems
Strong organizational skills
Courteous demeanor
Energetic work attitude
Event coordination
Confidentiality
Experience
09/2017 to Current
Management AssistantMaricopa County, Arizona – Mesa, AZ,
Provide high-level administrative support to the Chief Operating Officer
Work closely and effectively with the COO to keep him well informed of upcoming commitments and responsibilities and following up appropriately
Manage the Chief Operating Officer’s calendar
Manage and coordinate meetings, travel, and event arrangements for the Office of the COO
Process new supplier forms, purchase orders, check request and travel expense reimbursements
Processed new positions, reclassifications / promotions, and separation requests in collaboration with the Office of University Human Resource and Compensation
Facilitate an open line of communication between the Office of the COO and internal departments demonstrating leadership, credibility, trust and support amongst senior management staff and Office of the COO
Communicate directly, and on behalf of the COO, with department chairs and administrators on assigned projects relating to staff and faculty performance evaluations, human resource reports, and many other requests that are time-sensitive
Verify and approve the accuracy of information submitted on applications or forms for visa scholars and alcoholic beverages on behalf of the Dean and COO for all NJMS departments
Provide support and approval to the IT help desk and all departments as the NJMS administrator of all guest request applications and account inquiry
Draft, edit, and proofread memos, correspondence, meeting materials, and presentations
Monitor and coordinate purchasing of office supplies as needed
Manage the NJMS lab coat contract and operational function of 30+ accounts
Communicate directly with uniform vendor and accounts payable regarding questions or concerns relating to lab coat services for NJMS
Register patient information in computer database.
Verify, scan & updated as needed 5 points of Id.
Verify insurance coverage for Medicaid and private insurance.
Assist with billing procedures and forms as directed.
Review patients' transaction list to ensure correct procedural fees.
Sorted and filed medical records.
Actively coordinate and organize clinic schedule while monitoring and or resolving any schedule conflicts.
Ensured the daily maximum numbers of patients were accommodated in clinic schedule.
Assisted office manager in interviews and train new hires.
Comply with company policies and departmental procedures, ensuring honest and ethical conduct at all times.
03/2007 to 03/2013
Medical AssistantSall/Myers Medical Assoc – City, STATE,
Register patient information on computer database.
Accurately entered CPT and ICD codes with patient information into billing software.
Verified insurance coverage & collected payments.
Prepared & mailed 21 day notifications in a timely manner.
Demonstrated proficiency in taking patient medical histories and vital signs, as well as in performing EKG, PFT and Pregnancy test.
Ensured the cleanliness, sanitation & maintenance of all exam rooms and equipment.
Assisted physician in medical examinations, evaluation and procedures.
Called pharmacies to fill prescriptions.
Coordinated patient appointments for X-ray, MRI, EMG, PFT, Physical Therapy, Pain Management, Neurology, Orthopedic, Internal Medicine, and Same day surgery.
Acquired insurance authorizations for procedures and tests ordered by physicians.
Generate and review monthly reports to track office productivity.
09/2002 to 07/2007
Data Entry Clerk / ReceptionistHaveron Total Health – City, STATE,
Schedule & confirm appointments.
Take patients medical history and information regarding their condition.
Assisted patients' with filling out insurance claim forms and office registration packet.
File a PIP claim and obtain claim number, billing address, and adjuster information to ensure correct processing of treatment.
Verify PIP coverage and insurance eligibility.
Accurately entered CPT and ICD codes with patient information into billing software.
Collected coinsurance payments.
Instruct self-pay patients' on their options for payment arrangement plans.
Assist chiropractor and physical therapist with patients' examination and evaluation.
Maintained confidentially all patient information in accordance with HIPPA guidelines.
Sort patients' medical records.
Managed the inventory and ordering of all office supplies.
Education and Training
Expected in to to
Certificate: Medical Assistant Drake College of Business - Elizabeth, NJ GPA:
Medical Terminology
Clinical Medical Assisting
Phlebotomy and EKG
Introduction to Windows and keyboarding
Computerized Medical Billing and Coding
Medical
Office Management
Medical Assistant Internship
Forest Hill Family Health Assoc. - Newark, NJ 02/2007- 03/2007
Taking patients vital signs
Entering patient information on computer database
Vaccinated patients and checked patients sugar level
EKG testing & asthma treatment with nebulizer machine
Laboratory work with urine analysis and blood work
Called other medical facilities for patient test results
Organizing rooms with medical supplies and medications
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