legal assistant resume example with 15+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Dependable and seasoned Legal Assistant who specializes in legal support functions before, during, and after immigration proceedings. Skilled in working under pressure and adapting to new situations and challenges. Reliable administrative and legal support professional with great attention to detail. Works well independently to carry out assignments.

  • Expert in prioritizing and maintaining variety of heavy daily administrative court operations
  • Strong training, staff development, and leadership skills
  • Ability to interpret and apply knowledge of legal statutes, codes, and regulations
  • Attention to detail and accuracy when dealing with guidelines
  • Excellent communications skills
  • Skilled problem solver and resourcefulness
  • Dependable team player
  • Expert in processing, receiving motions, requests, and legal documents
  • Strong legal research
  • Ability to independently perform complex legal correspondence
  • Expert in maintaining and managing various day to day legal court operations/practices
  • Expert in administrative tasks that involve In-Court services operations
  • Strong knowledge and experience in identifying problems in heavy caseload work assignments and tasks
Work History
02/2023 to Current Legal Assistant Howard Hughes Corporation | Phoenix, AZ,
  • Provide legal assistance in a full-service immigration law firm practicing and focusing on the following areas of immigration law: Student Visas and Visitors Visas, Immigration Petition and Adjustment of Status, Family-Based Immigration inclusive of I-130 Immigration Petition, Adjustment of Status Waivers, and Citizenship & Naturalization.
  • Meet and discuss with attorney to get familiar with case issues and plan case strategies.
  • Organize documents to manage paper and electronic filing systems of clients.
  • Review and organize client documentation, create case file and case log, print all documents filed with EOIR, including charging document, hearing notices, motions, judge's orders.
  • Draft and submit immigration applications to USCIS and EOIR which include Application for Adjustment of Status and Application for Asylum.
  • Maintain and monitor Excel spreadsheets and organize case pending log for CFM Initial Scheduling Order or CFM Removability Scheduling Order from EOIR.
  • Prepare written pleadings or motions and upload to EOIR's ECAS system.
  • File Notice of Appearance E-28s with EOIR for new cases.
  • Prepare letter to USCIS requesting biometrics appointment for clients, also preparing G-28 and providing copy of asylum application.
  • Revise and finalize letters, briefs, and memos for attorney review and signature.
  • Review, edit and proofread court filings for proper grammar, spelling and punctuation.
01/2020 to 02/2023 Management Analyst I City Of Alexandria Va | Alexandria, VA,
  • Provide legal support duties in review and processing of documents, maintenance of case files and coordination of proceedings for immigration hearings.
  • Out of court: Receive numerous telephone call and visitors, handle many matters and inquiries without supervisory assistance including answering substantive questions regarding pending and closed cases.
  • In and out of court: Receive, process, verify, and ensure all documents submitted by mail, window, or in electronic format are carefully examine for completeness, accuracy, and are in compliance with Immigration Court Practice Manual.
  • Organize and maintain case files for all hearings to ensure all correspondence and notices are included, such as charging document, immigration judge orders, E-33, hearing notices, asylum applications, motions, and other documents pertaining to immigration proceedings for paper and electronic cases.
  • Process incoming paper and electronic filings and communicate with pro-se respondents, respondent's attorney, DHS counsel, immigration judge on issues such as hearing continuances, case consolidation, changing venue, attorney withdrawal, and orders to be signed.
  • In court: Attend master hearings as courtroom coordinator to ensure proceedings are conducted timely and efficiently. For example, preparing paper and electronic orders for judge's signature and serving to all parties in person, provide EOIR forms or asylum applications to Respondents if requested, as well as adjourning hearing and rescheduling or closing case.
  • Inspect and monitor courtroom for cleanliness or maintenance issues, as well as maintain inventory of courtroom supplies and equipment. Notify court administrator immediately of any maintenance or custodial issues.
  • In court: Receive, read, and examine all incoming supplemental documents, Motions, EOIR-28, EOIR-33, and applications. Stamp accepted documents as received and scan/upload documents to ECAS for electronic cases.
  • Manage Federal Records Center requests and transmit ROP's to FOIA, respond to FOIA requests, update FOIA Excel spreadsheet.
  • Generate court calendar, reports, and calendars which require extensive research and analysis. Example of generated reports include IJ Monthly Calendar Report, IJ Weekly Calendar Report, IJ Available Master Calendar Report, IJ Available Individual Calendar Report, Motions Not Completed Report, Off-Calendar Report, Call-up Report, Status Docket Report.
  • Maintaining and manage calendar of assigned active cases, track hearing dates, develop and maintain case call-up system.
  • Search record of proceedings for materials used in variety of recurring management reports.
  • Perform various types of legal research for cases using CASE management system.
  • Use specialized complicated techniques to complete assignments, such as suggesting options or identifying conflicts, develop, examine, adjust, reconsider, and assist supervisor or Judge to plan new case strategies.
  • Assist court administrator in managing variety of day-to-day administrative court operations, such as delegating tasks to contractor staff or oversee handling of case files for hearings.
  • Provide recommendation regarding new contractor staff and delivered feedback as to ideas to improve court functions and provide resources to help with time management skills.
  • Appointed as "SME" Subject Matter Expert for various programs by supervisor. For example, ECAS, rotational schedule, open voice, WebEx hearing, and VTC, etc. Identify, operating issues and provide feedback and or suggestions to rectify any problems encounter while using different platforms court uses.
  • Appointed as "POC" point of contact in various matters and in different units. For example, assist in day-to-day legal support function and provide additional/extra technical assistance to other team members.
  • Daily and routinely interpret CASE management system to locate missing ROP's.
  • Oversee daily ROP organization and provide daily guidance to correct any deficiency court's report may contain.
  • Assist in strategically planning, scheduling, and assigning courtroom coverage.
  • Establish and assists in providing guidelines and feedback to direct supervisor about performance of new contractor employee.
07/2007 to 12/2019 Legal Transcriber Verbit | New York, NY,
  • Used headsets and transcribing software to take dictation of court proceedings.
  • Reviewed completed reports for proper formatting, grammar, and sentence structure.
  • Applied audio quality control techniques to provide accurate transcripts from low quality audio.
  • Stayed organized and kept detailed records to accurately track progress and client information.
  • Developed and implemented strategies to improve transcription efficiency.
  • Maintained logs of incoming dictation projects and transcription records.
  • Followed specific guidelines and style rules to meet clients' requirements and maintain consistency.
  • Trained new transcriptionists to improve skills in use of transcription equipment.
  • Stayed current with industry terminology to provide accurate transcription services.
  • Strived to deliver transcribed documents to appropriate personnel on time to increase chances of future collaboration.
  • Maintained database of transcribed documents for easy access and retrieval.
  • Translated medical jargon and abbreviations into expanded forms to verify accuracy of patient and health care facility records.
  • Verified accuracy of transcribed material prior to finalization.
  • Proofread and typed various legal documents for attorneys and law firms.
  • Researched online and offline sources to obtain information for official documents or correspondence.
  • Checked completed work for proper spelling, grammar, punctuation and format.
  • Used specialized techniques and shortcuts to improve typing speed and meet deadlines.
Expected in 08/2007 to to Bachelor of Science | Business Management University of Phoenix, Sacramento, CA, GPA:
Expected in 06/1994 to to High School Diploma | Highlands High School, North Highlands, CA, GPA:

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Resume Overview

School Attended

  • University of Phoenix
  • Highlands High School

Job Titles Held:

  • Legal Assistant
  • Management Analyst I
  • Legal Transcriber


  • Bachelor of Science
  • High School Diploma

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