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LEGAL ASSISTANT Resume Example

Resume Score: 90%

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LEGAL ASSISTANT
Summary

Determined and proactive Assistant who works with a sense of urgency to anticipate the needs of senior-level executives. Thrives in a fast paced, dynamic environment.

Highlights

Technical Skills Proficient in Windows platform; Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), PageMaker, InterAction FLUENT IN SPANISH


  • Time management
  • Strong problem solver
  • Works well under pressure
Experience
LEGAL ASSISTANT
June 2005 to Current
LOEB & LOEB - New York, NY
  • Support Chair of Patent Department. Oversee the daily operations of the department interacting with direct reports, secretarial staff, accounting and clients;
  • Screen telephone calls, write correspondence and emails, review and process client bills;
  • Schedule meetings and conference calls;
  • Handle travel arrangements;
  • Process expense reports, new client/matter forms.

CONSULTANT MARKETING COORDINATOR
April 2005 to June 2005
STRYKER ORTHOPEDIC - Mahwah, NJ
  • Update e-catalog photos, literature and marketing brochure on Global Source;
  • Populate AS400 System with hierarchy information;
  • Work on special projects;
  • Research existing e-catalog information and provide feedback to complete population of information on the site.
TEMP MARKETING COORDINATOR
October 2004 to April 2005
HELLER EHRMAN WHITE & MCAULIFFE LLP - New York, NY
  • Business Development efforts - researched potential client's business using various search tools, prepared briefing books for attorneys on client's business;
  • Created pitches, presentations and brochures for new business;
  • Worked with practice group managers in identifying or leveraging existing client needs;
  • Organized and managed firm events;
  • Created mailing list and handled distribution using Interaction;
  • Developed one-on-one working relationships with attorneys in preparing collateral and other promotional materials;
  • Handled speaking and seminar engagements for the firm;
  • Tracked status of various marketing initiatives;
  • Proofread and created attorney biographies.
DIRECTOR OF MARKETING
March 2004 to June 2004
COHN LIFLAND PEARLMAN HERMANN & KNOPF LLP - Saddle Brook, NJ
  • Developed Marketing program for 20 attorney law firm consisting of website design, creating firm brochure, client database, collateral materials, identifying seminars and conferences for business development, designing and placing ads in publications;
  • Created office newsletter;
  • Worked on pitches and presentations for personal injury, medical malpractice, bankruptcy, real estate and corporate practice groups;
  • Provided public relations support.
MARKETING COORDINATOR
August 2000 to February 2004
WILLKIE FARR & GALLAGHER - New York, NY
  • Managed day-to-day activities of Marketing Department including supervision of summer and temporary hires, tracking budget expenditures, selecting vendors and implementing procedures;
  • Handled logistics for corporate events such as Alumni reunions, CLE program, and Client events including selection of venue caterers, event gifts and giveaways, menu selection, tracking of event budget, invitation production, event decorations and entertainment;
  • Special projects included CLE programs, meetings and seminars;
  • Selection of firm holiday cards, promotional items for marketing events, retreats, and conferences;
  • Prepared client memoranda, wrote and printed materials for CLE programs consisting of invitation letter, agenda and presentation, proofed and edited printed materials for events, retreats and conferences;
  • Coordinated projects including business development efforts such as industry directory listings (wrote and submitted information to Chambers USA, Euromoney expert guides, Chambers Global), scheduled attorney photo shoots; coordinated speaking engagements and media training for attorneys;
  • Maintained internet and intranet site;
  • Coordinated implementation of new Client Relationship Management database.
MARKETING COORDINATOR
January 2000 to June 2000
THACHER PROFITT & WOOD - New York, NY
  • Supervised daily Marketing operations and Marketing Department secretary;
  • Managed firm events including annual client party, seminars and conferences (selection of venue, caterers, entertainment, tracking budget);
  • Created and printed materials for client party, seminars, conferences and invitations, created and distributed weekly newsletter;
  • Created ads for publications and journals, revised recruiting brochure, firm's directory listings, attorney directory;
  • Prepared marketing materials for attorney seminars and conferences, tracked and documented budget expenditures;
  • Purchased and maintained marketing promotional materials; developed and maintained strong working relationships with vendors, printers, and graphic designers. EXECUTIVE SECRETARY
  • Assisted Executive Director with special projects, managed calendar, reviewed budget reports, interacted with senior partners on confidential matters;
  • Researched and documented confidential reports in excel.
MARKETING ADMINISTRATOR
March 1997 to June 1999
LOEB & LOEB LLP - New York, NY
  • Handled daily Marketing operations of Marketing Department;
  • Supervised two Marketing Coordinators and Marketing secretary;
  • Coordinated client presentations and proposals for attorneys;
  • Managed firm special events;
  • Developed and maintained marketing materials for attorney (attorney biographies and legal practice descriptions);
  • Implemented firm-wide marketing database for client distributions;
  • Assisted in establishing firm-wide internet site and launching new marketing brand program.
LEGAL ASSISTANT
January 1994 to September 1994
HERMAN & MANTEL - New York, NY
  • Managed day-to-day operation of small matrimonial law firm.
  • Handled bookkeeping and processed attorney billing
  • Placed service calls for office equipment, ordered supplies, food for meetings;
  • Tracked vacation and sick time;
  • Issued payroll, deposit checks in company account;
  • Prepared litigation documents for managing partner.
ADMINISTRATIVE SECRETARY
September 1993 to January 1994
THE SHORENSTEIN COMPANY - New York, NY

Assisted Leasing Department creating statistical charts, compiled and distributed monthly reports.

ADMINISTRATIVE ASSISTANT
August 1989 to August 1992
JP MORGAN - New York, NY
  • Project Coordinator for Facilities Department, created organizational charts, troubleshoot PC problems, coordinated office move from 15 Wall Street to 60 Wall Street for facilities department, created project plan, issued phone orders, floor plan for move;
  • Served as back-up secretary to managing partner;
  • Typed correspondence, screened phone calls, processed expense reports.
EXECUTIVE ASSISTANT
April 1983 to July 1989
EMPIRE BLUE CROSS BLUE SHIELD - New York, NY
  • Coordinated special projects for the Human Resources Department;
  • Processed salary adjustments firm-wide;
  • Reviewed and maintained budget reports for Compensation Department; produced graphic and statistical reports;
  • Served as back-up secretary to CEO;
  • Worked on confidential matters, screened phone calls, managed calendar;
  • Coordinated Board of Directors meetings;
  • Gatekeeper for budget and direct-report projects;
  • Assisted AVP of Human Resources with daily operation of department interacting with direct reports on budget submission, meetings, and confidential matters;
  • Handled Officer's Cardio Fitness Program.
Education
M. ED. : Educational Leadership, 2015CONCORDIA UNIVERSITY PORTLAND
BA : Literature, 2008THE NEW SCHOOL
DIPLOMA : Secretarial, 1983NEW YORK BUSINESS SCHOOL

l

Languages
FLUENT IN SPANISH
Presentations
Developed Marketing program for 20 attorney law firm consisting of website design, creating firm brochure, client database, collateral materials, identifying seminars and conferences for business development, designing and placing ads in publications Created pitches, presentations and brochures for new business Coordinated projects including business development efforts such as industry directory listings (wrote and submitted information to Chambers USA, Euromoney expert guides, Chambers Global), scheduled attorney photo shoots; coordinated speaking engagements and media training for attorneys
Skills

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DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • LOEB & LOEB
  • STRYKER ORTHOPEDIC
  • HELLER EHRMAN WHITE & MCAULIFFE LLP
  • COHN LIFLAND PEARLMAN HERMANN & KNOPF LLP
  • WILLKIE FARR & GALLAGHER
  • THACHER PROFITT & WOOD
  • LOEB & LOEB LLP
  • HERMAN & MANTEL
  • THE SHORENSTEIN COMPANY
  • JP MORGAN
  • EMPIRE BLUE CROSS BLUE SHIELD

School Attended

  • CONCORDIA UNIVERSITY PORTLAND
  • THE NEW SCHOOL
  • NEW YORK BUSINESS SCHOOL

Job Titles Held:

  • LEGAL ASSISTANT
  • CONSULTANT MARKETING COORDINATOR
  • TEMP MARKETING COORDINATOR
  • DIRECTOR OF MARKETING
  • MARKETING COORDINATOR
  • MARKETING ADMINISTRATOR
  • ADMINISTRATIVE SECRETARY
  • ADMINISTRATIVE ASSISTANT
  • EXECUTIVE ASSISTANT

Degrees

  • M. ED. : Educational Leadership , 2015
    BA : Literature , 2008
    DIPLOMA : Secretarial , 1983

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