LEGAL ASSISTANT Resume Example

• Update e-catalog photos, literature and marketing brochure on Global Source;
• Populate AS400 System with hierarchy information;
• Work on special projects;
• Research existing e-catalog information and provide feedback to complete population of information on the site.

• Business Development efforts - researched potential client's business using various search tools, prepared briefing books for attorneys on client's business;
• Created pitches, presentations and brochures for new business;
• Worked with practice group managers in identifying or leveraging existing client needs;
• Organized and managed firm events;
• Created mailing list and handled distribution using Interaction;
• Developed one-on-one working relationships with attorneys in preparing collateral and other promotional materials;
• Handled speaking and seminar engagements for the firm;
• Tracked status of various marketing initiatives;
• Proofread and created attorney biographies.

• Developed Marketing program for 20 attorney law firm consisting of website design, creating firm brochure, client database, collateral materials, identifying seminars and conferences for business development, designing and placing ads in publications;
• Created office newsletter;
• Worked on pitches and presentations for personal injury, medical malpractice, bankruptcy, real estate and corporate practice groups;
• Provided public relations support.

• Managed day-to-day activities of Marketing Department including supervision of summer and temporary hires, tracking budget expenditures, selecting vendors and implementing procedures;
• Handled logistics for corporate events such as Alumni reunions, CLE program, and Client events including selection of venue caterers, event gifts and giveaways, menu selection, tracking of event budget, invitation production, event decorations and entertainment;
• Special projects included CLE programs, meetings and seminars;
• Selection of firm holiday cards, promotional items for marketing events, retreats, and conferences;
• Prepared client memoranda, wrote and printed materials for CLE programs consisting of invitation letter, agenda and presentation, proofed and edited printed materials for events, retreats and conferences;
• Coordinated projects including business development efforts such as industry directory listings (wrote and submitted information to Chambers USA, Euromoney expert guides, Chambers Global), scheduled attorney photo shoots; coordinated speaking engagements and media training for attorneys;
• Maintained internet and intranet site;
• Coordinated implementation of new Client Relationship Management database.

• Supervised daily Marketing operations and Marketing Department secretary;
• Managed firm events including annual client party, seminars and conferences (selection of venue, caterers, entertainment, tracking budget);
• Created and printed materials for client party, seminars, conferences and invitations, created and distributed weekly newsletter;
• Created ads for publications and journals, revised recruiting brochure, firm's directory listings, attorney directory;
• Prepared marketing materials for attorney seminars and conferences, tracked and documented budget expenditures;
• Purchased and maintained marketing promotional materials; developed and maintained strong working relationships with vendors, printers, and graphic designers. EXECUTIVE SECRETARY
• Assisted Executive Director with special projects, managed calendar, reviewed budget reports, interacted with senior partners on confidential matters;
• Researched and documented confidential reports in excel.

• Handled daily Marketing operations of Marketing Department;
• Supervised two Marketing Coordinators and Marketing secretary;
• Coordinated client presentations and proposals for attorneys;
• Managed firm special events;
• Developed and maintained marketing materials for attorney (attorney biographies and legal practice descriptions);
• Implemented firm-wide marketing database for client distributions;
• Assisted in establishing firm-wide internet site and launching new marketing brand program.

• Managed day-to-day operation of small matrimonial law firm.
• Handled bookkeeping and processed attorney billing
• Placed service calls for office equipment, ordered supplies, food for meetings;
• Tracked vacation and sick time;
• Issued payroll, deposit checks in company account;
• Prepared litigation documents for managing partner.

Assisted Leasing Department creating statistical charts, compiled and distributed monthly reports.

• Project Coordinator for Facilities Department, created organizational charts, troubleshoot PC problems, coordinated office move from 15 Wall Street to 60 Wall Street for facilities department, created project plan, issued phone orders, floor plan for move;
• Served as back-up secretary to managing partner;
• Typed correspondence, screened phone calls, processed expense reports.

• Coordinated special projects for the Human Resources Department;
• Processed salary adjustments firm-wide;
• Reviewed and maintained budget reports for Compensation Department; produced graphic and statistical reports;
• Served as back-up secretary to CEO;
• Worked on confidential matters, screened phone calls, managed calendar;
• Coordinated Board of Directors meetings;
• Gatekeeper for budget and direct-report projects;
• Assisted AVP of Human Resources with daily operation of department interacting with direct reports on budget submission, meetings, and confidential matters;
• Handled Officer's Cardio Fitness Program.