Legal Assistant Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Focused and dedicated Legal Assistant with exceptional work ethic and proven strengths in case management support. Strong multitasker skilled at managing high-volume caseloads while consistently meeting deadlines. Persistent and resourceful problem-solver with excellent research and communication skills.

  • Daily Calendaring - Compulaw
  • 3E Time Entry
  • Chrome River Invoice Application
  • Workshare Connect
  • iManage file management
  • Travel coordination
  • MS Office proficient
  • Westlaw and LexisNexis
01/2020 to Current
Legal Assistant Cedars Sinai Marina Del Rey, CA,

Legal Assistant support to Aviation Team. Handled legal needs of busy for managing partner, two senior associates and three associates. Provided administrative support and conducted research to assist attorneys in civil litigation preparation. Drafted motions, briefs and other legal documents. Knowledgeable dealing with pleadings, affidavits, motions and exhibit preparation for all levels of state courts and federal courts. Filed pleadings and paperwork with court clerk to meet strict deadlines through various attorney services and ECF court websites. Facilitated efficient communication between judges, court administration, government agencies and attorneys. Drafted legal complaints, summons and discovery requests, prepared table of contents and tables of authorities. Oversaw and organized court legal team calendaring, for all deadlines and hearings. Mailed and arranged for delivery of legal correspondence to clients, witnesses and court officials. Handled telephone calls, meeting plans and conference organization requirements. Maintained knowledge on case status by reviewing relevant records and reporting back to clients. Corresponded with clients, insurance adjusters, doctors and attorneys. Organized and prepared exhibits for Bates numbering and redacted confidential information from legal documents. Drafted correspondence, documented data and submitted materials to appropriate parties. Liaised with multiple departments to facilitate responsive documents and document retention. Booked travel arrangements for team.

05/2017 to 12/2019
Legal Assistant Cedars Sinai Culver City, CA,

Legal Assistant support to three partners: managing partner, trial, litigation and probate attorneys. Prepared motions for California Superior Courts and all levels of Federal Courts. Prepared summons, complaints, answers, discovery documents, alternative dispute documents and tracking matter through settlement of case. Composed and revised all types of motions, oppositions and replies to Motions for Summary Judgements, Motions to Compel, Motion to Seal Confidential Documents, etc. Prepared Table of Contents and Table of Authorities using Drafting Assistant. Prepared Westlaw forms such as case management statements, subpoenas, form interrogatories, dismissals, notice of entries, etc. Worked with attorney services to serve and track subpoenas. Electronic filing, serving, download and upload documents using FileandServeXpress, One Legal, Case Anywhere. Experienced in uploading documents via Biscom ftp links. Assembled motion and trial documents for in preparation of hearings. Established a portfolio system for clients’ Trusts and Wills. Prepared conflict checks, engagement letters, new client, matter memos. Trusted by partners to correspond with clients and opposing counsel either by email, mail or telephone. Preparation of attorney expenses. Scanned, saved mail to document management system and distributed to all case team members. Arrange for Courtcalls, court reporters for depositions and superior court reporters. I have established relationships with vendors to provide high level services to the attorneys I supported.

10/2004 to 05/2017
Legal Assistant Cedars Sinai Playa Vista, CA,

Multi-skilled professional with excellent secretarial and administrative skills. Providing a high level of legal secretarial support to managing partner, trial attorney, senior special counsel and first year attorney in construction defect, insurance defense group. Compose and revise motions, judicial council forms, including letters and depositions. Prepare table of contents and table of authorities for memorandum of points and authorities in support of motions. Prepare and assemble motion binders for several attorneys. Draft and type grammatically correct office memos. Mail and arrange delivery of legal correspondence to clients, witnesses and court officials. Scan and save all correspondence, documents and other printed materials to firm document management system. Email same to attorneys. Maintain the master calendar using Compulaw for discovery deadlines, responsive pleadings, oppositions, replies, court appearances and client appointments. Process and distribute invoices to clients. Serve as key resource for opening new client/matters for managing partner, run conflicts and prepare engagement letters. Act as liaison between clients, vendors and judicial clerks. Assist in maintaining department attorney reviews with the utmost confidentiality. Organize and prioritize the caseloads for three attorneys. Prepare summonses, subpoenas and complaints. Arrange for service of process. Proficient in FileandServeXpress, Pacer and federal ECF filings. Review local rules for judges and complex litigation departments to avoid rejections. Plan travel arrangements and maintain attorneys’ client, expert witness, opposing counsel contact information. Answer and screen partner’s phone calls and emails. Prepare expense reports. Secretarial coordination for San Francisco office. Sole secretary for three attorneys at Walnut Creek satellite office, managed same. Time entry using Juris Suite for two attorneys.

Education and Training
Expected in 06/1990
Associate of Arts: Legal Assistant
Heald Business College - Oakland, CA,

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School Attended
  • Heald Business College
Job Titles Held:
  • Legal Assistant
  • Legal Assistant
  • Legal Assistant
  • Associate of Arts

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