legal administrator resume example with 6+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -

Focused and dedicated Legal Administrator with exceptional work ethic and proven strengths in legal case management support. Strong multitasker skilled at managing high-volume, complex caseloads while consistently meeting deadlines. Persistent and resourceful problem solver with excellent research and communication skills.


Legal research

Drafting legal documents

Document control

Case management

Calendar and scheduling

Microsoft Office

07/2010 to 10/2013
Legal Administrator Boeing Herndon, VA,

Coordinated with the Judge Advocate General (JAG), the Naval Criminal Investigative Service (NCIS), Military Police and local police department to develop and process all legal issues within the Command. Provided clerical support for the conduct of administrative investigations. Mailed, faxed, and arranged delivery of legal correspondence to clients, witnesses, and court officials.
Received and placed telephone calls for witnesses and accused personnel for legitimate legal representation to include scheduling appointments. Prepared and processed legal documents and papers, such as legal assistance documents, summons, subpoenas, complaints, appeals, motions, pleadings and pretrial agreements for 700 plus Navy personnel.
Organized and maintained legal libraries, documents and case files/databases. Summarized and tabulated monthly/yearly reports. Collected information for legal cases such as police records, medical records and personnel employment history.
Attended official meetings and reported all legal findings to the Command Legal Officer for client interviews, hearings, and depositions. Conducted accused and witness interviews, read rights, and processed all Non-Judicial Punishment Paperwork. Drafted office memorandums for the immediate Chain of Command. Reviewed legal publications and performed data base searches to identify laws and court decisions.

12/2009 to 07/2010
Ships Secretary, Legal Administrator Securitas Security Services Usa, Inc. Gretna, NE,

Supervised and managed five personnel in the daily administration of the Executive Department onboard the USS Forrest Sherman consisting of 270 personnel.
Led personnel in the preparation and processing of legal documentation. Maintained official records and publications while performing administrative functions for legal proceedings.
Responsible for subordinates, scheduling work assignments, planned training and organizing the daily work routine for the office.
Prepared, submitted and maintained administrative reports such as military performance evaluations, military correspondence, personal and professional awards in accordance with regulations. Arranged travel arrangements, prepared/processed travel vouchers utilizing Defense Travel System. Supervised the preparation of life insurance documents and the transmittal of pay. Briefed and advised senior leadership on all facets of administration.
Applied Navy regulations in the preparation of leave records to include chargeable and nonchargeable leave.

12/2006 to 12/2009
Assistant Special Security Officer Combat Direction Systems Activity Dam Neck US Navy City, STATE,

Performed Sensitive Compartmented Information (SCI) indoctrinations and educational briefings for SCI and Non-SCI command individuals and associated contractors. Ensuring standards and eligibility were met and administered SCI Non-disclosure and Non-disclosure agreements to individuals prior to indoctrination.
Train staff personnel on local and international procedures for transporting classified material.
Clerical experience knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures.
Communicated with supervisors, peers and subordinates, where I provided information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Conducted daily verification of personnel’s clearances and Electronic Questionnaires for Investigations Processing (EQIP) status via Joint Personnel Adjudication System (JPAS). Reviewed all derogatory information from military and civilian agencies involving SCI-indoctrinated and non-SCI personnel and took the appropriate actions.
Planned, reviewed and evaluated procedures in order to carry out all assignments necessary to implement security throughout the command to meet the Navy and national security program requirements. Reviewed verbal and written reports concerning violation of rules and made recommendations concerning corrective measures.

Established Standard Operating Procedures (SOP) for visitor access entry into restricted areas, handling, storing, safekeeping and destroying of classified documents.
Interpreted personnel security regulations and provided authoritative information and advice regarding requirements for personnel security clearances, SCI accesses, interpretation of regulations and adjudicative guidelines. Coordinated with commanders and supervisor on advisability of suspending access, when significant derogatory information had developed.
Prepared and processed incoming and outgoing security clearance notifications for off-site and incoming visitors via JPAS. Trained personnel on international procedures of transporting classified material and foreign travel defensive security information and procedures.

Education and Training
Expected in 01/2007
Bachelor of Science: Criminal Justice
Saint Leo University - Saint Leo, FL

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Resume Overview

School Attended

  • Saint Leo University

Job Titles Held:

  • Legal Administrator
  • Ships Secretary, Legal Administrator
  • Assistant Special Security Officer


  • Bachelor of Science

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