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Legal Administrative Assistant Resume Example

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LEGAL ADMINISTRATIVE ASSISTANT
Professional Summary

Organized Legal Administrative Assistant with strong background in Civil, Criminal and Estate law. Handles clerical tasks with high efficiency and minimal oversight. Advanced Clio, QuickbooksPro and Word user proficient in managing files, supplies and billing support. Ambitious Legal Assistant/Office Manager pursuing Certification in Paralegal studies combined with over 20 years of progressive legal performance. Systematic and well-organized in organizing case files, preparing documents and coordinating legal files. Proven expertise in managing exhibits and all case pleadings. Gifted Legal Assistant/Office Manager endorsing paralegal skills in Civil/Family law. Experienced in drafting legal documents, scheduling appointments, managing client files and interacting with clients. Knowledge of Missouri State Court and Federal Court rules of practice and procedure. Hardworking Legal Assistant/Office Manager bringing administrative and legal support expertise. Coordinates meetings and records to help senior legal staff with case needs. Detail-oriented in checking documents and conducting research. Legal Assistant/Office Manager with strong skills in writing, organizing and project managing cases related to Civil, Criminal and Estate Planning. Proficient in conducting legal research, collecting witness statements and organizing files. Experience includes working with populations to optimize representation. Dependable Legal Assistant accomplished in assisting high profile attorneys on numerous successful cases. Dedicated to maintaining professional standards and ethical work habits to produce quality case content. Excellent technical and organizational skills to excel under deadline and workload pressures. Driven Legal Assistant with over 20 years of experience in Civil, Criminal and Estate Planning. Highly skilled at multitasking and prioritizing tasks to complete projects on time and determine appropriate courses of action for maximum positive results and outcomes. Committed to streamlining processes to facilitate growth in Civil and Criminal law and Estate Planning. Legal Assistant/Office Manager with over 20 years of experience in professional business environments. Driven to maintain ethical standards while providing top-notch assistance to attorneys and lawyers. Active knowledge of Missouri Rules of Civil Procedure and skilled in preparing basic legal documents and pleadings. Focused Legal Secretary with solid administrative support background. Pays attention to details as well as considering larger picture when managing court filing procedures and deadlines. Legal Secretary equipped with positive attitude and proven success functioning well in large corporate office environments. Manages priorities for multiple high profile attorneys with ease. Positive relationships with court officials, colleagues and law enforcement members. Excellent reputation for resolving problems and improving customer satisfaction.

Skills
  • Advanced word processing
  • Litigation support
  • Civil and Criminal law and Estate Planning
  • Process monthly client billing
  • Document filing
  • Organizational Efficiency
  • Client service, support and case management
  • Document preparation
  • Administrative support
  • Payroll Processing
  • QuickBooks Pro
  • Material shelving
  • Reading and teaching
  • Patron registration
  • Tutoring
  • Recordkeeping
  • Software Installation
  • Technical Support
Work History
January 2006-CurrentLegal Administrative Assistant | Company Name | City, State
  • Helped with intake of new clients and materials by setting up files and documenting important information.
  • Prepared drafts of forms, letters and agreements for legal staff use.
  • Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
  • Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
  • Generated pleadings and other legal documents for review by attorneys and paralegals.
  • Kept office efficient and organized by managing tasks such as supply restocking and general upkeep without oversight.
  • Scheduled and coordinated meetings between legal teams and clients, including setting up refreshments and preparing materials.
  • Processed expense reimbursements and updated Clio accounts with current information.
  • Processed expense reimbursements and updated Quickbooks Pro and/or Clio accounts with current information.
  • Reviewed wide-ranging contracts and agreements and summarized terms for easy assessment.
  • Handled office scheduling and made notes for deadlines, motions and other important dates.
  • Filed all court documents and legal pleadings with court clerk on behalf of attorneys.
  • Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
  • Managed accounts and client records of clients, observing confidentiality and extreme discretion.
  • Kept up-to-date on case progress by frequently reviewing records and reporting findings to clients.
  • Conferred with clients and other involved parties to gather and track case information.
  • Completed electronic filings, initiated billing statements and managed all firm administrative matters.
  • Reviewed, edited and proofread legislation drafts for proper grammar, spelling, punctuation and formatting.
  • Completed document revisions, court document filings, travel arrangements and client billing.
  • Organized key evidence exhibits to prepare for trials.
  • Coordinated trial exhibits by organizing materials, writing documentation and preparing digital materials and displays.
  • Maintained litigation docket and calendars for the attorney, noting deadlines for responsive pleadings, motions and other important deadlines.
  • Scheduled appointments, court appearances and depositions for busy Kim Brown, attorney at Law.
  • Adhered to privacy laws to avert possible information breaches and protect client data.
  • Answered high numbers of client calls daily to respond to inquiries, using open-ended questioning skills to attain applicable information.
  • Prepared for trials, conducting legal research and drafting pleadings.
  • Assisted litigation attorneys with research, depositions, trial preparation, discovery and document drafts for court submittal.
  • Prepared interrogatories, requests for admissions, requests for production of documents and requests for examination or inspection.
  • Created interrogatory documents and requests for admissions, document productions, examinations and inspections.
August 2005-January 2006Paraprofessional Assistant | Company Name | City, State
  • Assisted teachers with classroom management and document coordination to maintain positive learning environment.
  • Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
  • Prepared instruction materials, including making copies, constructing bulletin boards and setting up work areas.
  • Supported student learning objectives through personalized and small group assistance.
  • Maintained safety and security of all youth under care.
  • Monitored student classroom and outdoors activities to promote student safety.
  • Assisted classroom teacher in supervising snack time and indoor and outdoor play.
  • Used behavior modeling and specialized teaching techniques to share and reinforce social skills.
  • Observed individual behaviors and suspect actions, and reported issues to supervisory staff.
  • Documented student behaviors, interventions and outcomes to enable lead teacher to address pertinent issues.
  • Reported on student progress, behavior and social skills to parents.
  • Maintained inclusive learning environment to enable students to gain maximum benefit from lessons.
  • Assessed student assignments to check quality and completeness before submission for grading.
  • Organized activities to promote students' social, physical and emotional development.
  • Identified warning signs of emotional or developmental problems and reported to parents.
  • Offered constructive feedback to minors under care regarding specific actions, behaviors and words.
  • Performed special tasks to help students with special needs learn and grow.
  • Graded tests and papers and recorded grades for teaching staff.
August 1990-August 1998Paraprofessional Teacher | Company Name | City, State
  • Provided support during classes, group lessons and classroom activities.
  • Kept classrooms clean, neat and properly sanitized for student health and classroom efficiency.
  • Assisted teachers with classroom management and document coordination to maintain positive learning environment.
  • Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
  • Collated classroom materials to help teachers prepare for daily instruction and activities.
  • Provided instruction to all lab users on proper use of all equipment.
  • Handled lab equipment, cleaned keyboards, monitors and disk drives.
  • Supported all computer lab operations.
  • Configured hardware, devices and software to set up work stations for employees.
  • Diagnosed hardware problems and fixed faults or contacted appropriate repair service.
  • Patched software and installed new versions to eliminate security problems and protect data.
  • Helped streamline repair processes and update procedures for support action consistency.
  • Explained technical information in clear terms to non-technical individuals to promote better understanding.
  • Responded to support requests from end users and patiently walked individuals through basic troubleshooting tasks.
  • Placed books on proper shelves when returned to circulation.
  • Answered questions from students/teacher and helped to find desired materials.
  • Handled check-in and check-out process of library books and materials at circulation desk.
  • Gained strong understanding of various methods for cataloging books and other materials.
  • Assisted students/teachers with library's computers and provided information on logging onto Internet.
  • Closely monitored front desk visitors to maintain secure and clean environment.
  • Educated students/teachers on use of reference sources, card catalogs and automated information systems.
  • Maintained circulation desk for lending of periodicals and books.
  • Maintained secure environment by monitoring visitors at front desk.
  • Maintained accurate records and confidentiality of library book and periodical inventory.
  • Entered and updated lending transactions of library users.
  • Processed receipt of new book, audio visual and computer software inventory.
Education
Music/Vocal PerformanceUnion University, City
Music/Vocal PerformanceMurray State University, City
May 1986High School DiplomaHenderson County High School, City, State
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Resume Overview

School Attended

  • Union University
  • Murray State University
  • Henderson County High School

Job Titles Held:

  • Legal Administrative Assistant
  • Paraprofessional Assistant
  • Paraprofessional Teacher

Degrees

  • Music/Vocal Performance
    Music/Vocal Performance
    High School Diploma

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