A highly meticulous, goal-oriented, results-driven professional with an extensive background providing administrative support to key functional areas within an organization.
Experienced user of Ultipro Software for Payroll and HR Solutions
Proficient in Microsoft Excel, Word, and Outlook.
Proficient user of Business Intelligence for report writing
Stroock & Stroock& Lavan LLPNew York, NYLead Payroll Administrator05/2005 to Current
Manage and oversee multi-state payroll operations for offices in Los Angeles, Miami, New York, and DC.
Attend seminars and webinars conducted by industry professionals and attorneys to ensure firm's compliance with applicable labor laws.
Consistently initiate active dialogue with HR and benefits directors regarding federal/state employment mandates.
Created state specific internal controls to be used by managers and administrative staff to eliminate oversights
Process New Hires, Terminations, Job Changes and administered accurate payments in accordance to their effective dates
Enter and verify all payroll entries consisting of but not limited to 401k elections,
garnishments, leave of absence adjustments, direct deposit requests, etc
Provide verification of employment to employees, financial
institutions, and third parties upon request
Utilize effective oral and written communication skills to address employees'
inquiries regarding their pay, tax forms, and deductions
Coordinate with Human Resources to ensure timely receipt of data relative to Payroll deadlines
Review overtime slips prior to data entry and contacted managers of discrepancies found.
CitigroupNew York, NYSenior Payroll Coordinator10/2000 to 12/2004
Manage multi-state payroll operations for the mid-south, west coast, and north eastern divisions on a semi-monthly basis for an estimated 3,000 employees using MSAS Maintained all new hire correspondences, direct deposits enrollments, tax forms, personal information changes, etc for accurate data entry on a daily basis Reviewed state labor laws of employee terminations to avoid compliance breaches Audited timesheets and notified respective managers of discrepancies found Monitored employees on Leave of Absence and appropriated payments based on entitlement Investigated pay variances as a result of status changes, wage adjustments, benefit alterations, etc Balanced payroll Output reports using PACO - payroll control online for Windows Managed Stop Payment Account using Bank Reconciliation Scrutinized all pay data entries prior to transmission Process W2 requests using Microfiche Prepare checks/deposit statements against head count report for distribution Execute all Series EE Savings Bonds transactions Devised and implemented Savings bond application on MS Excel spreadsheet to facilitate processing Released monthly wire to Federal Reserve to fund employee(s) total contribution Researched employee claims of lost/outstanding bonds and coordinated with Federal Reserve for reprints Cooperatively updated employees' requests to enroll and/or cancel from savings bonds program Balanced all Savings bond reports Routinely demonstrated excellent customer services skills by aiding branch administrators, retail management, and financial consultants regarding employee relations Provided Human Resources with policies and procedures in an effort to increase awareness Respond to employee inquiries via telephone and email and ensure outstanding issues were resolved Prioritize and organize responsibilities to meet challenging deadlines.
Banco Popular N.ANew York, NYPayroll Clerk05/1997 to 07/2000
Conducted all multi-state payroll functions for the northeast,
western, and southern sectors of a growing commercial bank of 4,500
Efficiently processed all pay data information including: new
hires, terminations, incentive awards, commissions, car allowances, and
miscellaneous changes, etc using ADP Horizon for Windows
Processed involuntary deductions such as: garnishments, child
support claims, and levies
Set up new enrollments for general deductions
Updated employees' tax filing status
Prepared Suspense and Deferred item banking tickets for payroll
adjustments from employee accounts
Entered time and attendance for three company codes using
Kronos Time Keeper Central
Completed employment verifications for unemployment, housing,
childcare, and loan program applications
Calculated and inputted earnings for employees on Leave Of
Reviewed payroll totals for accuracy prior to transmission
Analyzed and filed ADP Payroll reports for reconciliation
Served as payroll liaison
Contacted ADP to confirm receipt of all company codes
Worked closely with ADP representatives to resolve company
Assisted vendors with the conversion of Kronos Time Keeper
Central from DOS to Windows version
Reported progress of conversion to Human Resources Director
Delegated assignments to assistant(s) as projects increased
Associate of Science:Business Administration - ManagementBerkeley College, Newark, NJ
Active member of the American Payroll Association (APA)
Member of the New York Metropolitan Payroll Chapter
Member of Alpha Sigma Lambda
Member of Phi Theta Kappa
Microsoft Excel, MS Excel, Outlook, PowerPoint, Windows, MS Word, Cognos report writer