Seasoned in the Finance & Contract Administration fields, Known for accuracy, attention to detail, outstanding time management. Highly organized and detail-oriented individual with extensive experience supplying thorough, organized administrative support to all level executives as well as internal/external clients. Talented administrative professional with background in Accounting and Finance. Extensive knowledge of AR/AP, Microsoft Office Suite (Word, Excel, Adobe Acrobat, Powerpoint & Outlook). Professional demeanor and great initiative.
Skills
Meticulous Attention to Detail
Multitasking and Time Management
Strong Organizational Skills
Contract Review Specialist
Accounts Payable/Receivable
Critical Thinking
Task Prioritization
Document and File Management
Microsoft Office Suite
Confidentiality and Data Protection
Database Maintenance
Employee Communications
Writing and Editing Skills
Type a minimum of 45 WPM
Presentation Development
Staff Orientation and Training
Education
Bishop Conwell High SchoolLevittown, PAExpected in 1989 – –High School Diploma:Business - GPA:
Work History
Michaels Stores - Judicial Clerk II Federal Way, WA, 01/2014 - Current
Filing and processing of District Court cases according to AOPC procedure (Criminal, Civil, Traffic & Non-Traffic).
Print the appropriate paperwork from a daily report (e.g. warrants, summons, license suspensions and hearing notices).
Act as a liaison for the Judge with the public, local police, and other departments in the court system.
Balance Cash and receipts on a daily basis.
Enter Criminal Complaints & Dispositions into the MDJS Computer System & mail paperwork to all parties involved.
Handle Month end Bank Reconciliation.
Enter Traffic & Non-Traffic citations in the MDJS system daily.
Handle Night Duty Arraignments paperwork on a Bi-Monthly basis.
Handled all incoming phone calls to answer questions from the community as well as direct all calls to appropriate township employees.
Entered all transactions though Springbrook v7 computer system such as all payments for the following dept's. : License & Inspection, Fire Marshal, Finance and Park & Recreation.
Enter all Park & Recreation registrations through the LSS system.
Sell all Discount tickets and enter on an Excel spreadsheet to track distribution.
Pulled Invoices for Audits for Finance Dept.
Handle all Credit Card transactions.
Reconcile Cashier's drawer at the end of each evening.
IMS Health, SDI Health LLC/Formerly Verispan LLC - Contract Administrative Specialist City, STATE, 06/2005 - 07/2012
Contributed to a 2 person team that supported over 120 Sales team members which included Directors, Sr. Principals, & Engagement Managers.
Support Sales Staff by creating agreements , obtaining approvals and distribution in an accurate & timely manner so they could be sent to their clients...mostly same day turnaround.
Those agreements included the following: Statements of Work (SOWs), Master Service Agreements (MSAs), Confidentiality Agreements (CDAs), Third Party Agreements (TPAs), Non- Disclosure Agreements (NDAs), Master Service Agreement Extension Letters, Statement of Work Renewals.
Responsible for Closing, Scanning, Uploading & Distributing signed SOWs both regular and redacted versions.
Maintained Weekly Excel/Access Report that listed current and a forecast for deliverables listed for the Pfizer Team to track & I also participated in a weekly conference call that was held to review/update this report for the following week.
Collaborated with Sales, Sale Operations & Finance departments to promote an efficient work environment.
Created power point documents & provided training for Executive Team a Sales Team on the Contract process.
Responsible for maintaining Contract Administration SOPs.
Maintained Vendor Agreements and database for the company.
I was Consistently praised by management for the quality and timeliness of contracts, attention to detail, exemplary client (internal/external) service and team-player attitude.
Achieved Promotion to being the sole person organizing all aspects of Accounts Receivable/Collections.
Handled Daily Cash Receipts application through the Lawson System Research questions/problems concerning A/R.
On a daily basis, I updated the "Cash Receipts" spreadsheet that included cash received, Non A/R Cash, and discrepancies which were emailed to my direct supervisor which was the Controller of the company.
Maintained Top25 Outstanding List for Collections that was distributed weekly to all the VP's of the company.
Processed refunds to clients and handled adjustments through the Lawson system.
Demonstrated the ability to handle heavy client contact for both collections and cash management.
Responsible for printing & reconciling a Monthly Accounts Receivable aging report that as distributed throughout the company at the beginning of each month.
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