Inventory Manager Accounting Specialist Resume Example

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Jessica Claire
, , 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -

Meticulous Executive Assistant with experience coordinating key activities for company leaders. Orchestrated travel arrangements, meeting coordination and document creation by managing domestic and international flights and executive calendars. Fluent in [Language] and versed in cross-cultural business environments. Multitalented [Job Title] with over [Number] years in top-tier organizational support. Skilled at close support of senior executive team through research, project support and organization. Robust history offering office management, support staff management, training, supervision and event planning.

  • Invoice processing
  • Financial Auditing
  • Report preparation
  • Variance reviewing
  • File management
  • Account reconciliation
  • Quickbooks Pro, Adobe Pro, MS Office Suite advanced
  • Bookkeeping operations
  • Month-end documentation
  • GL reconciliation
  • Financial reporting
  • Accounts receivable
  • Expense account management
  • Payment processing
  • AR and AP expertise
  • Budgetary Governance
  • Strong problem solver
  • Articulate and well-spoken
  • Excel spreadsheets
  • Meeting planning
  • Travel administration
  • Professional and mature
  • Time management
  • Business correspondence
  • Database management
  • Customer service-oriented
  • Flexible
  • Self-starter
  • Accounting
10/2020 to Current
Inventory Manager / Accounting Specialist Hearst Communications Tampa, FL,
  • Calculated and determined accurate monthly revenues by reconciling and reviewing operations databases and accounting system records.
  • Evaluated expense reports for accuracy and adherence to company policies.
  • Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
  • Collaborated internally with team members and employees across multiple departments and accounting to ensure consistent circulation and billing data.
  • Verified items billed against items received and followed-up with vendors and employees to reconcile variances.
  • Gathered data and uncovered fraud, embezzlement or liabilities during auditing procedures.
  • Resolved vendor and employee inquiries about invoices and purchases quickly through research.
  • Interfaced with technical team members to automate processes and streamline accounts payable and receivable activities.
  • Posted financial data in Excel spreadsheets and managed inventory.
  • Communicated with [Job title] about discrepancies and devised plans to reconcile financial issues.
  • Updated and reconciled accounts payable with purchase orders for accuracy.
  • Balanced reports and batch summaries to submit for approval.
  • Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
09/2013 to 02/2021
Chapter Administrator YPO Cal Coast Chapter City, STATE,
  • Planned, coordinated and executed weddings and special events.
  • Coordinated vendors, timelines and budgets for events.
  • Coordinated and facilitated special events, including weddings and [Type] events.
  • Initiated negotiations with vendors and subcontractors to maintain $[Amount] event budget.
  • Organized corporate luncheons, dinners, conferences and special events.
  • Hosted [Number] attendees during annual events.
  • Managed catering services, audio-visual services and housekeepers.
  • Built robust vendor network to secure cost-effective, high-quality products.
  • Directed florists, photographers, musicians, officiants and ceremony participants during pre-ceremony, ceremony and post-ceremony events.
  • Managed event logistics, including venue scheduling, accommodations and menu and beverage offerings.
  • Assessed event success and uncovered room for improvement through client feedback.
  • Scheduled and booked reservations, managed transportation and secured venues for events with up to [Number] participants.
  • Supervised event logistics for large-scale corporate events.
  • Organized all event logistics and operations, including facility selection, pricing, transportation, accommodations, food and beverage selections and audio-visual arrangements.
08/2017 to 09/2020
Executive Assistant / Office Manager Kimco Staffing /Platinum Resource Group City, STATE,
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Distributed company correspondence, including memos and updates to reinforce and apprise departments and divisions of corporate objectives and developments.
  • Maintained office supplies inventory by checking stock and ordering new supplies as needed.
  • Handled supply purchases and inventory management for office operations and equipment maintenance.
  • Monitored office inventory to maintain adequate supply levels and order products.
  • Coordinated logistics for corporate events.
  • Planned and executed successful corporate meetings, lunches and special events for groups of up to [Number].
  • Greeted visitors promptly and directed to correct locations.
  • Managed office inventory and placed new supply orders.
  • Wrote professional business correspondence to maintain strong line of communications.
  • Supported office needs including taking messages, scanning documents and routing business correspondence.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
  • Generated financial reports for management review.
  • Interviewed, onboarded, developed and oversaw daily activities of [Number] clerical and administrative office personnel.
  • Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
Education and Training
Expected in
Bachelor of Arts: Political Science And Literature
University Of California - Santa Barbara, CA,

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Resume Overview

School Attended
  • University Of California
Job Titles Held:
  • Inventory Manager / Accounting Specialist
  • Chapter Administrator
  • Executive Assistant / Office Manager
  • Bachelor of Arts

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