inventory coordinator trades specialist admin resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Professional Summary

Administrative professional with over 25 years of experience. Recognized consistently for excellence and contributions to success in the Luxury automotive industry. Effective communicator and customer loyalty specialist with strengths in inventory management, relationship development and transport logistics backed by 10 years of Lexus College achieving Master Certification.

  • Administrative, Creating PO's, Contact Management
  • Internet Explorer, Chrome, Adobe,Safari
  • Data Entry, 10 Key
  • Documentation, Organization, Filing
  • ERA Ignite, Reynolds and Reynolds
  • Logistics, Negotiating, Results Oriented
  • Microsoft Office
  • PBX/Phone system
  • Reception, PBX/Phone System, Excellent Customer Service
  • Relationship Development
  • Sales Inventory Management/Reconciliation
  • Supervising, One on One Training, Team Building
Work History
Community Healthlink, Inc. - Inventory/Trade Specialist, Admin Assistant, Recep
Fitchburg, MA, 06/2009 - 03/2020
  • Entry level as Receptionist. First point of contact, direct flow of calls/traffic in store. Provide high quality customer service. Maintain phone/voicemail system, record after-hours VM and special messages. Arrange employee parties, create holiday, party and announcement signs. Schedule conference room. Liaison between managers, sales force and other departments. Program users/access in KeyTrak. Keep logs of Sales Demo use. Print invoices/locates for sales people. Assemble, run team to drive display cars to/from auto show. Assign stock numbers to newly allocated inventory, make jackets, key tags, labels, and invoices. Enter stock numbers in Reynolds or ERA Ignite, file packets and program keys into KeyTrak system.
  • Inventory Specialist, Dealer Trades and Administrative Assistant duties include inventory production, entering new car vehicle preference requests for twice monthly allocations. Utilize vehicle change requests for BOS changes. Remove select port installed options. Enter special orders. Procure inventory not on allocation from Lexus Southern. Check in transports carrying trades or inventory. Inspect each unit for uniformity/damage, notating anomalies and report. Coordinate return, repair or file claims. Ensure units are tagged, stocked in and sent to service for inspection before put on the lot for sale. Locate and negotiate trades with Lexus dealer network across the country for desired units. Document and create packet for incoming unit. Send trade documents to accounting. Have outgoing unit pulled/ready for transport. Set up transport. Serve as point of contact for Lexus approved collision centers. Approve invoices, create PO', send to accounting. Complete Dealer Pipeline Report for Corporate twice a month as instructed. Complete Physical Exceptions report for Accounting as instructed. Facilitate surprise floorplan audits from financial institution. Account for units missing from report. Process Incentive Verifications, Customer Cash, Covenant Allowance and New Car Delivery Specialist Verifications. Process documents/certificates for Lexus Employee Purchase Program. File challenges for incentives not funded. Train and mentor new hire to be the Inventory Specialist at new store in Lakeway. Train and mentor receptionists, check in contacts, inventory and dealer trades newbies as the company grew.
Allen Samuels Heart Of Texas Dodge - Admin Receptionist/Five Star Training Coordinator
City, STATE, 08/2004 - 06/2009
  • Applied experience in administration and as senior receptionist at a previous dealership to handling incoming calls/customer traffic into dealership and to any situation that would arise. Meet and greet customers in a professional manner, answer phones, identify customer issues and direct to the appropriate person/department or give appropriate information.
  • In charge of the maintenance of the dealership voicemail and phone system. Update on hold messages, new hire voicemail, and after-hours outgoing message.
  • Create temporary license tags for customers. Keep logs of sales calls, license plates, owner's manuals and keys. Dispense the gas card and monitor usage.
  • Follow up with all new car sales customers after vehicle purchase, utilizing feedback to improve on processes already in place and handle customer issues to the satisfaction of the customer and the dealership.
  • Duties included interviewing, training, supervising and scheduling other receptionists.
  • Coordinated Daimler/Chrysler Certification Classes and processes for all applicable departments and employees.
Leif Johnson Ford - Senior Receptionist
City, STATE, 02/1998 - 08/2004
  • As the first-person customers are in contact with at the dealership, meet and greet customers in a professional and friendly manner. Answer multi-line PBX. Identify customer/vendor needs and wants and answer any questions/concerns or direct them to the appropriate person.
  • Log all sales, service and long-distance calls.
  • In addition to entering customer information into contact management system, also enter vehicle information and pricing. All time in the office is spent on the computer and phones.
  • Maintain dealership voicemail and phone system accordingly.
  • Supervise, train and schedule all new receptionists.

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Resume Overview

School Attended

    Job Titles Held:

    • Inventory/Trade Specialist, Admin Assistant, Recep
    • Admin Receptionist/Five Star Training Coordinator
    • Senior Receptionist


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