Seasoned Information System Specialist with 12 years experience managing accounting needs across multiple platforms. Advanced technical knowledge, including Datatel. Self-motivated offering a strong work ethic and determination to complete tasks in a timely manner. Accurate and detail-oriented with extensive bookkeeping and clerical knowledge.
Accounts receivable professional
Accounting operations professional
Complex problem solving
Strong communication skills
Expert in customer relations
Effective time management
R.S.C.C.D./Santiago Canyon & Santa Ana CollegeJanuary 2002 to CurrentInformation Systems Specialist Orange, CA
Oversee daily operations of the Santiago Canyon College Cashier Business Office.
Serve as the secondary level of complaint resolution following State and Federal Government guidelines, FERPA, and District policies and procedures.
Safeguarding of all assets (cash, checks, gas cards, bus passes, tickets, and equipment).
Plan and coordinate Cashier Office for high volume student transactions during fall, spring and summer registration including; recruiting and training of short term staff, preparing safe and ordering supplies.
Responsible for District-wide Datatel Colleague cashiering system including balancing, reporting, correcting errors, and system maintenance.
Provide departmental support for vendor information systems (Datatel, Official Payments) including operation of peripheral equipment, assist and train campus department staff in using and trouble-shooting vendor information systems.
Maintain and update content for departmental web pages Prepare training documentation for Datatel Colleague cashiering.
Establish procedures for cash and record handling to safe guard assets; maintain accurate complex financial, statistical records, maintain files and general ledgers using computer skills and strong problem solving skills.
Prioritize, communicate and complete projects in a timely manner with staff.
Communicate orally and in writing cashiering policy and procedures for Cashier Office, Library, Health Center, and Community Service.
Trains and leads the work of clerical, photo ID, and Cashier staff.
Verify and process registration collections/refunds/payment plans/sponsorships of fees, fines, parking, online payments, transcripts, and entermusement tickets for staff/students.
Place and remove holds on past due and paid student balances.
Communicate and assist Students, Cashier staff, and campus departments (Admissions, Financial Aid, Scholarship, Veterans, Health Center, Continuing Education, EOP&S, DSPS, and Business Career Technical Education) to analyze, understand, and resolve discrepancies on student accounts receivable accounts.
Research, resolve, and communicate questions with various outside agencies (Apprenticeship, Veterans, Department of Rehabilitation, Tuition Assistance Programs, and various sponsorships).
Coordinate and run daily Cashier session reconciliation reports, posting to General Ledger, and processing credit card charges and refunds.
Review and correct posting errors by researching and confirming with campus departments (Admissions, Community Service, Financial Aid, District ITS) and updating corrections into Datatel and Official Payments.
Review, research, and reconcile errors and double entries for funds 31, 71, 76, 79, 81- 9510 g.l.
In Excel create error and double entry report to submit to Senior Accountant at student Business Office to post journal entries for corrections.
Coordinate with SCC and SAC Financial Aid, District Accounting, and Accounts Payable to process, post, create and cancel vouchers for Financial Aid disbursements and tax withholding for Federal Dream Act in Datatel.
Process and distribute Chafee Grant, AmeriCorps, and Gear Up checks.
Check and balance cash receipts, perform daily cash reconciliation through Datatel system and Excel, including campus department deposits/refunds (Admissions, Bookstore, Health Center, Student Life and Leadership, Library, Community Service, Foundation, Student Services, International Office, Administrative Services, Apprenticeship, Athletics, and Child Development).
Maintain, review vouchers, receipts, and reconcile discrepancies for Administrative Services petty cash fund.Perform safe counts; reconcile discrepancies for Cashier Office and Bookstore using Excel.Analyze, resolve discrepancies, and post daily Bookstore deposits, meter money and Child Development deposits into Datatel accounting system.Monthly downloading of Meter Money reports from VenTek in order to post credit card transactions into Datatel.
Prepare monthly log report in Excel of meter money transactions for Student Business Office.Prepare Bookstore, meter money and Child Development bank deposits for Armored Transport pick up.Coordinate and perform accounts payable and accounts receivable activities, including verify invoices and purchase orders with receiving slips and initiating corrective actions where necessary.Communicate with vendors and campus departments (Scholarship, Student Services, CAMP, and EOP&S) regarding status of invoices.Maintains student CI-Badge Solutions photo ID system- training and coordinating needs of campus departments (Cashier Office, District Safety, Continuing Education), trouble shooting system errors and working with ITS and CI-Badge for repairs and upgrades.Order, receive, and reconcile tickets in Excel.Submit check requests for entermusement and bus pass ticket program (AMC, Cinemark, Regal, Disney, Knott's, Sea World, LegoLand, San Diego Zoo & Safari Park).
Island Color, IncJanuary 1996 to August 2002Office Manager/Bookkeeper Santa Ana, CA
Digital Pre-press Company; 10 employees; $1 million in annual sales.
Responsible for all bookkeeping including accounts payable, accounts receivable, collections, payroll and payroll taxes, quarterly and annual reports, and providing income data to the accountant for year-end tax preparation.
Use Quickbooks Pro and Excel for accounting work.
Verify invoices, match against P.O.'s and enter into computer for checks to be cut.
Make bank deposits and reconciles three accounts monthly.
Responsible for customer service.
Take information on customer changes and pass on to production.
February 1753Administrative Assistant
Answer phones, take messages, schedule appointments, type correspondence, review inventory monthly, and prepare reports for CEO, calculate vacations and data on medical insurances, and do the buying in CEO's absence.
Concordia University2008B.A. Degree: Business Administration and LeadershipIrvine, CAGPA: Cum LaudeBusiness Administration and Leadership
Santiago Canyon Community College2006A.A. Degree: EconomicsSanta Ana, CAEconomics
2006A.A. Degree: Business AdministrationBusiness Administration
2006A.A. Degree: Business ManagementBusiness Management
2006A.A. Degree: Management - GeneralManagement - General
2006A.A. Degree: Liberal ArtsLiberal Arts
Golden West College2014Huntington Beach, CAVarious accounting classes: *Forensic Accounting, *Internal Controls-Sarbanes Oxley
General Accounting, accounts payable, accounts receivable, bookkeeping, cashiering, customer service, Excel, problem solving skills, Quickbooks Pro
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Companies Worked For:
R.S.C.C.D./Santiago Canyon & Santa Ana College
Island Color, Inc
Santiago Canyon Community College
Golden West College
Job Titles Held:
Information Systems Specialist
B.A. Degree : Business Administration and Leadership A.A. Degree : Economics A.A. Degree : Business Administration A.A. Degree : Business Management A.A. Degree : Management - General A.A. Degree : Liberal Arts
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