Capable of maintaining open lines of
communication among senior executives, board members, middle management and
Experience in high-level executive support
roles, offering administrative experience in both corporate and non-profit
Strong front office management skills with extensive office operations and personnel organization.
Focused at prioritizing and completing
multiple tasks simultaneously using expert time management methods. Personable, energetic, resourceful, organized
and accomplished professional.
Summary of Skills
Microsoft Office proficiency
Workers' compensation knowledge
Dedicated team player
Strong interpersonal skills
?Professional and mature
Strong problem solver
High School SecretaryJun 2002 to Jun 2012 Stockton Unified School District - Stockton, CAPlanned travel arrangements for [Number] executives and staff. Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Handled all media and public relations inquiries. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Maintained an up-to-date department organizational chart. Dispersed incoming mail to correct recipients throughout the office. Supplied key cards and building access to employees and visitors. Created weekly and monthly reports and presentations. Managed the day-to-day calendar for the company's senior director. Properly routed agreements, contracts and invoices through the signature process. Received and distributed faxes and mail in a timely manner. Received and screened a high volume of internal and external communications, including email and mail. Maintained and reserved the executive conference room calendar. Managed daily office operations and maintenance of equipment. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
Sales SpecialistJul 1995 to Jan 2002 Kubota Tractor Corporation - Stockton, caManaged a portfolio of dealership accounts, which generated in revenue through a rental program. Estimated and quoted prices, credit and
contract terms, warranties and delivery dates. Negotiated details
of contracts and payments and prepared sales contracts and order forms. Gathered all relevant materials for bid
processes and approved or denied bidding and contract approval. Collaborated with regional sales managers to
prepare and deliver performance updates and quarterly business reviews. Wrote, proofed and edited sales proposals and
correspondence to be presented on a monthly basis to corporate office. Monitored
market conditions, product innovations and competitor activity, and supported regional
sales managers approach to address latest market developments. Addressed customer
questions and concerns regarding products, prices and availability. Delivered
exceptional account service to strengthen customer loyalty
Executive AssistantFeb 1991 to Nov 1994 Positive Alternative Lifetreatment Services - Stockton, caServed as a professional representative of the CEO to
executive clients, investors and board members.
Scheduled Board of Directors meetings and assisted with meeting
materials and agendas. Wrote and distributed meeting minutes to appropriate
individuals.Collaborated with other administrative team members, human
resources and the finance department on special projects and events. Provided logistical support to visiting
executives. Developed and
provided ongoing tracking of county customer complaints for annual government
audits. Investigated issues and problems and drafted responses to urgent requests.
Served as a liaison between company president and clients regarding client
accounts and new business. Managed desktop publishing and proposal and memo
typing. Open, read, and wrote answers to routine letters. Created and
maintained computer- and paper-based filing and organization systems for
records, reports and documents. Handled and distributed all incoming and outgoing
mail. Maintained and coordinated executive management vacation, day-to-day
meeting and travel schedules. Approved travel expenses and
1975St. Marys High School - Stockton, CA, United States
1975Woodruff Occupational Center - Stockton, CA, United States
1976San Joaquin Delta College - Stockton, CA, United States
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Companies Worked For:
Stockton Unified School District
Kubota Tractor Corporation
Positive Alternative Lifetreatment Services
St. Marys High School
Woodruff Occupational Center
San Joaquin Delta College
Job Titles Held:
High School Secretary
1975 1975 1976
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