Basic Function:
I'm always accountable for the accounting operations of the company, to include the production of monthly financial reports, maintenance of an adequate system of accounting records, and a comprehensive set of controls and budgets designed to mitigate risk, enhance the accuracy of the company's reported financial results, and ensure that reported results comply with generally accepted accounting principles or international financial reporting standards.
Principal Accountabilities:
Management
- Maintain a documented system of accounting policies and procedures
- Manage outsourced functions
- Oversee the operations of the accounting department, including the design of an organizational structure adequate for achieving the department's goals and objectives
- Oversee the accounting operations of branches (Freetown, Kenema, Kono and Kailahun) especially their control systems, transaction-processing operations, and policies and procedures.
- Mitigating risk for cash handling from Bank to Rural areas disbursing centers
- Handling project finances, reporting and accountability within the company
- Maintain company's PPE register and disposal
Transactions
- Ensure that accounts payable are paid in a timely manner
- Ensure that all reasonable discounts are taken on accounts payable
- Ensure that accounts receivable are collected promptly
- Process payroll in a timely manner
- Ensure that periodic bank reconciliations are completed
- Ensure that required debt payments are made on a timely basis
- Maintain the chart of accounts
- Maintain an orderly accounting filing system
- Maintain a system of controls over accounting transactions
- Processing commission to agents (VCs) and second payment (Premium) to farmers is done proportional to the weight of coco procured in that month
Reporting:
- Issue timely and complete monthly financial statements
- Ensure the upload of monthly financial reports to SAP accounting software is done in timely
- Lead and Coordinate the preparation of the corporate annual report
- Recommend benchmarks against which to measure the performance of company operations
- Calculate and issue financial and operating metrics
- Manage the production of the annual budget and forecasts
- Calculate variances from the budget and report significant issues to management
- Provide for a system of management cost reports purposely for cost control by the project managers and other stakeholders.
- Provide financial analysis as needed, in particular for capital investments, pricing decisions and company performance
Compliance:
- Coordinate the provision of information to external auditors for the annual audit
- Coordinate the provision of information to Government revenue authorities in regard to past financial statement
- Monitor debt levels and compliance with debt covenants
- Comply with local, state, and federal government reporting requirements and tax filings
- Coordinate the provision of information to other stakeholders who finances the implementation of the projects within the company like AECF, IFAD, and Social Projects.
Certification (Rainforest Alliance, IMO control):
- Participating with operation department for improving infrastructure of field activities
- Crop traceability from smallholder farmers to overseas customers
- Crop flow from smallholder farmers to the point of sale
- Crop Grower lists/farmer lists
- Farmer data spreadsheets (no. of coco trees per hector, contracts)
- Establishing new buying posts (BPs)
- Establishing Geo-traceability of farms
- Establishing a binding agreement with those (agents-village coordinators
