fleet maintenance coordinator resume example with 17+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Dedicated and focused Administrative professional with over 15 years experience, who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.

  • Project Management
  • Human Resources policies and procedure
  • Accounts Payable
  • Requisitions and Purchase Orders
  • Microsoft Office proficiency
  • Meticulous attention to detail
  • Results-oriented
  • Self-directed
08/2014 to Current Fleet Maintenance Coordinator A. Duie Pyle, Inc | Vineland, NJ,
  • Provide administrative support to the Shop Manager, Shop Supervisors and Mechanics.
  • Primary duties include processing repair orders in Dossier Fleet Management, accounts payable, invoicing and issuing purchase orders.
  • Work with DOT and Safety to ensure paperwork is complete and accurate based on FMCS guidelines.
  • Retrieve and audit DVIR's via Driver Pro and e-mails and maintain them through SharePoint.
  • Prepare, audit and distribute Trailer Wash Sheets and audit daily checklists.
  • Check in all parts and load them into Dossier.
  • Receive and record fuel deliveries and fuel measurements using Veeder-Root.
  • Work with vendors regarding PO's and invoicing questions.
  • Maintain and file shop documents.
  • Complete projects as assigned.
01/2013 to 07/2014 Fleet Administrator Aaa Northern California, Nevada And Utah Insurance Exchange | Helena, MT,
  • Provided administrative and payroll support to the Alvarado Office which included the Shop Manager, Shop Supervisor, Mechanics, Transportation Manager and Drivers, Tool Department and Welding Shop.
  • Primary duties included payroll processing, entering time into View Point Construction Software and Mobile Field Management Software, running and distributing payroll and per diem reports, reconciling time, coding invoices for AP and processing expense reports.
  • Handled HR paperwork, vacation requests, credit card authorizations, credit applications, DOT and safety paperwork, equipment relocate forms, all timesheets and transportation permits.
  • Setup and installed all diagnostic software on mechanics laptops.
  • Handled IT requests, created and maintained shop and driver documents and prepared equipment manuals.
  • Completed projects as assigned.
11/2011 to 01/2013 Field Project Administrator Arthur J Gallagher & Co. | Orlando, FL,
  • Supported the General Superintendent, General Foremen and field workers for Distribution.
  • Processed payroll and ran payroll and per diem reports, expense reports and progress reports.
  • Handled HR requests, equipment relocates and DOT and safety paperwork.
  • Maintained the Equipment Inventory for all Distribution jobs and Weekly Unit reports and the Crew Location Report.
  • Handled all IT requests and completed projects as assigned.
11/2009 to 11/2011 Administrative Assistant Borden Dairy | San Marcos, TX,
  • Provided administrative support to the owner of the company.
  • Responsibilities included handling all company correspondence, maintained customer database, answered phone and sales calls, ordered office and shop supplies, and helped with outside sales and shop duties as needed.
10/2004 to 01/2007 Human Resources Coordinator Adecco Group Inc. | Dublin, OH,
  • Supported the Vice President of Human Resources, the HR Generalist, and Recruiting Department.
  • Daily responsibilities included processing new hire and benefit paperwork, prepared new hire packets, sent out offer letters, coordinated all new candidate interviews, and travel arrangements.
  • Handled employee relocations, corporate leases, passport and visa requests.
  • Negotiated contracts with hotels; coordinated meetings and answered routine questions on human resources policies and procedures.
  • Processed weekly, monthly and annual reports.
  • Maintained department filing systems.
  • Established new policies and procedures in regards to direct billing and travel related issues.
  • Created and distributed training manuals and conducted training sessions.
  • Helped to create a company intranet database that contained all US employee contact information.
  • This software also contained the travel management systems and links to HR department documentation.
02/2001 to 06/2004 Sr Risk Analyst/Administrative Assistant Certified Merchant Services | City, STATE,
  • Investigated merchant's credit card activity keeping company losses to a minimum.
  • Utilized primary contacts with card issuing banks and financial institutions for verification of transactions.
  • Reported suspicious and fraudulent activities and federal government agencies.
  • Enforced and followed the strict guidelines out in place by the U.S.
  • Patriots Act.
  • Answered merchant's inquiries regarding credit card processing and advised merchants of MasterCard/Visa regulations.
  • Monitored and maintained trend analysis data reflecting reasons for ACH returns/charge-backs.
  • Generated numerous daily and weekly reports.
2000 to 2001 Executive Assistant Frito-Lay Headquarters | City, STATE,
  • for the Marketing Services Department which supported the Vice President of Corporate Marketing, four additional Department Managers and the Budget and Marketing Coordinators.
  • Prepared confidential presentations to top-level Executives in Frito-Lay, outside vendors and the Field Sales Organization.
  • Organized and maintained calendar, confidential files, reports, distribution lists, organization charts and memos.
  • Scheduled appointments, meetings and travel arrangements.
  • Handled all internal moves, processed expense reports and ordered office supplies.
Expected in to to | Business Administration & Marketing University of North Texas, Denton, TX GPA:
Expected in 1997 to to Associate of Arts | Undergraduate Studies Richland College, Dallas, TX GPA:
Expected in to to | Mass Communications & Advertising Texas Tech University, Lubbock, TX GPA:
Expected in to to Dean's List | Undergraduate Mountain View College, Dallas, TX GPA:

Administrative Support to all levels, human resources, payroll processing, accounts payable

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

Your data is safe with us

Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.

Resume Overview

School Attended

  • University of North Texas
  • Richland College
  • Texas Tech University
  • Mountain View College

Job Titles Held:

  • Fleet Maintenance Coordinator
  • Fleet Administrator
  • Field Project Administrator
  • Administrative Assistant
  • Human Resources Coordinator
  • Sr Risk Analyst/Administrative Assistant
  • Executive Assistant


  • Associate of Arts
  • Dean's List

By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy

*As seen in:As seen in: