Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Exceptionally gifted Finance Assistant educated in accounts receivables, accounts payable and data analysis. Known for excellent account management and time management skills. Expert in SAP By Design use and ledger verification with great customer service skills. Meticulous and enterprising worker dedicated to excellence. Deadline-oriented and considered a valuable asset to any team.

  • Financial Calculation and Analysis
  • Proactive and Self-Motivated
  • Accounts Receivable
  • Data Analysis
  • Attention to Detail
  • State Regulation Compliance
  • Precision and Accuracy
  • Time Management
  • Relationship Building
Work History
11/2017 to Current Finance Associate American International Group | Boca Raton, FL, USA
  • Responsible for managing accounts receivable and accounts payable for company.
  • Work with highly detailed reports that include customer balances.
  • Daily job duties include executing aging reports for both AP and AR accounts, handling all inquiries from vendors, reviewing expense reports, and entering payments into HSBC portal.
  • Reach out to customers through email and phone to settle payments and update balances.
  • Update customer accounts with cash receipts when necessary.
  • In charge of reconciling inventory and generating reports for major accounts required for financial close.
  • Coordinate with sales force, management and other key personnel to ensure proper communication at all levels.
  • In charge of scheduling and coordinating quarterly executive meetings.
  • In charge of executing entire event from flights, hotel to food arrangements to ensure best experience for our executives.
  • Collaborated with other departments to align quarterly financial goals, resulting in 60% cost-reduction
  • Audited and approved over 80% worth of monthly account statements
  • Booked and coordinated travel plans for 25 team members
  • Audited and approved over 100% worth of monthly account statements
  • Implemented policies for SOX compliance and GAAP requirements when compiling financial statements and disclosures
  • Provided support in budget preparation and contract development
  • Managed office inventory and ordered new supplies when items were running low
  • Collaborated with other departments to align quarterly financial goals, resulting in 100% cost-reduction
  • Maintained journal entries to track and analyze credit and debit transactions
  • Met weekly with department managers to discuss financial information according to current needs
  • Audited and approved over 100 worth of monthly account statements
  • Booked and coordinated travel plans for 25 team members
  • Prepared quarterly revenue, expense and performance reports using SAP By Design
  • Prepared quarterly revenue, expense and performance reports using SAP Concur
  • Gathered and prepared bi-weekly payroll documentation to support human resources and payroll departments
  • Evaluated office processes, making suggestions to improve efficiency
  • Prepared and presented financial models, strategies and projections to senior management
  • Applied best practices to align accounting processes with current laws and regulations
  • Processed payments to vendors and assisted with other accounts payable and receivables tasks
  • Gathered and collected all financial information for business and verified accuracy in system
  • Participated in contract and budget negotiations with outside vendors and internal stakeholders
  • Analyzed and interpreted accounting information using SAP By Design and SAP Concur to develop company expense budget
  • Created and verified invoices
  • Resolved various escalated billing charges
  • Compiled various reports related to Aging Report and AR Detail
  • Oversaw accounts payable and receivable transactions
02/2006 to 11/2017 Accounting Specialist/Executive Assistant Abbyson Furniture | Los Angeles, CA,
  • Support high-Volume CPA's and Assist staff with income tax preparation, quarterly payroll and financial statements for clients.
  • Responsible for monthly accounts payable and accounts receivable for our customers and clients.
  • Assist with income tax preparation, invoice discrepancies.
  • Use QuickBooks software package and prepare reports on delinquent clients and reconciliation reports for commercial accounts.
  • Perform administrative duties to include meeting preparation, professional correspondence, file and record maintenance, billing client for services and maintaining excellent customer relations.
  • Handling of Presidents calendar, appointments & emails.
  • Open and distribute incoming regular and electronic mail and other material and coordinate flow of information internally amongst staff.
  • Coached, trained and delegated tasks to 10 team members to meet specific department goals
  • Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems
  • Organized budget documentation and tracked expenses to maintain tight business controls
  • Investigated daily variances uncovered with reports and corrected errors to resolve discrepancies
  • Managed payroll operations for team of 10 employees
  • Collected and arranged financial information and entered details into Quickbooks financial management system
  • Assessed data and information to verify entry, calculation and billing code accuracy
  • Managed accounting department through oversight of accounts payable/receivable, collections and payroll activity
  • Analyzed financial information and made proactive adjustments
  • Managed payroll and benefits for employees
  • Reconciled account information and reported figures in general ledger by comparing to bank account statement each month
  • Reported financial data and updated financial records in ledgers and journals
  • Audited and analyzed payroll information and produced payroll returns to reduce outsourcing costs
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable
  • Compiled budget figures by reviewing past budgets, evaluating estimated income and assessing expenses
  • Established financial systems affecting all aspects of company operations
  • Completed bi-weekly payroll for company employees, including calculating taxes, vacation and sick time
  • Coached, trained and delegated tasks to 10 team members to meet specific department goals
  • Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy
  • Managed payroll operations for team of 10 employees
  • Collected and arranged financial information and entered details into QuickBooks financial management system
  • Met accounting financial standards by providing accounting department annual budget information
  • Entered figures using 10-key calculator to compute data quickly
  • Initiated biweekly payroll procedures and provided accurate and on-time compensation for employees
  • Managed accounting department through oversight of accounts payable/receivable, collections and payroll activity
  • Contacted customers to immediately find resolutions for escalated issues, including payment issues
  • Input financial data and produced reports using QuickBooks
  • Contacted customers to immediately find resolutions for escalated issues, including account issues
  • Managed accounting department through oversight of accounts payable/receivable, collection and payroll activity
  • Contributed to corporate operational improvements
06/2000 to 07/2005 Executive Assistant Mike Tyson Enterprises | City, STATE,
  • Performed accounting task which included cost reduction and effectiveness, financial negotiating, reduced overhead cost by 60% negotiating new maintenance and equipment contracts.
  • Managed Facility Operations of Atlanta Office through negotiating new maintenance and equipment contracts, supervising and training event employees, reviewing and processing expense reports, auditing and processing reimbursements, and handling payroll.
  • Performed administrative duties to include scheduling all domestic and international travel arrangements, event management, professional correspondence and staff relations.
  • Built and developed relationships with business and community organizations to increase professional engagement.
  • Accomplishments.
  • Decreased costs by 60% by negotiating pricing with vendors regarding wholesale billing and marketing procedures.
  • Saved time and money for CFO through creative ways to cut cost and maximizing his time through calendar organization.
  • Increased sales by taking on additional projects.
  • Formally recognized for implementing cost savings measures.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Organized and coordinated conferences and monthly meetings.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Created expense reports, budgets and filing systems for management team.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Trained junior office staff in correct procedures and reporting requirements.
  • Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
  • Prepared homes for client arrivals and administered rental properties.
  • Screened personal and business calls and directed to appropriate party.
  • Managed residential properties and prepared homes for clients prior to arrival.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Created and managed office systems to efficiently deal with documentation.
  • Managed residential property issues and prepared homes prior to client arrival.
  • Executed basic banking and bookkeeping tasks.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Filed paperwork and organized computer-based information.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Wrote reports, executive summaries and newsletters.
  • Visited residential properties and prepared homes for clients' arrival.
  • Organized and cared for clients' homes and properties by maintaining and preparing for arrival and daily living requirements.
  • Managed and reviewed filing and office systems.
  • Coordinated residential property operations and prepared homes for clients.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Prepared and staged properties for customers.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
  • Oversaw daily household activities for traveling clients.
  • Led staff and vendors in providing high level of service for owner and guests.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Answered high volume of phone calls and email inquiries.
  • Worked with clients to effectively plan and coordinate logistics for special projects and events.
  • Handled incoming and outgoing correspondence, including mail, email and faxes.
  • Coordinated events and worked on ad hoc projects.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Took notes and dictation at meetings.
  • Used QuickBooks to produce monthly invoices, reports and other deliverables.
Expected in Masters of Arts | Organizational Leadership American Military University, Charles Town, West Virginia , GPA:
Expected in 05/2011 Bachelor of Science | Psychology Troy University, Troy, AL, US , , AL GPA:

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Resume Overview

School Attended

  • American Military University
  • Troy University, Troy, AL, US

Job Titles Held:

  • Finance Associate
  • Accounting Specialist/Executive Assistant
  • Executive Assistant


  • Masters of Arts
  • Bachelor of Science

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