Looking for a position in event and program management in which I can use my organizational, communications, creativity, and skills, toward a successful position and gain a higher level of expertise.
Superior writer and editor
Excellent written and verbal communicator
Microsoft Office Suite expert
Enthusiastic team player
Coordinated all department functions for team of 30+ employees.
Executive Office Manager02/2013 to CurrentCity Colleges OF CHICAGOChicago, IL
to the Executive Vice Chancellor of Institutional Advancement Oversees the development of administrative processes, procedures and policies funneling from seven community colleges to the Office of Institutional Advancement.
Coordinates internal and external communications throughout the district and to the Mayor's office for the Executive Vice Chancellor's Office.
Assists in the development and distribution of presentation materials for internal, legislative and City of Chicago review as it pertains to City Colleges of Chicago.
Partners with other administrative and programmatic staff to ensure the administrative infrastructure is managed effectively, and to address the administrative needs of the Executive Vice Chancellor and other department staff.
Manages purchasing requests, legal contracts, travel expenses for seven colleges and the district office requiring approval from the Office of Institutional Advancement.
Maintains confidential and/or sensitive information for the executive leadership.
Facilitates student focus groups with the Executive Vice Chancellor in order to improve service and efficiencies throughout the district.
Supervise, train and evaluate clerical staff and interns on an as needed basis within the Office of Institutional Advancement.
Maintains fiscal reports, accounting processes and travel authorizations for the department.
Prepares weekly, monthly, and quarterly reports provided to executive leadership.
Maintains a high volume of calendar meetings for executive schedules and tracks appointments daily.
Maintains regular, daily communication with the Executive Vice Chancellor's support team members across the organization to exchange information about all initiatives and scheduling developments that impact the executive and team members' schedules.
Works with Foundation Board members in order to provide meeting times and places and requests contributions of items for the agenda.
Maintains Board records and information for future and present meetings.
Executive Assistant05/2004 to 02/2013Jasculca/Terman Strategic CommunicationsChicago, IL
Provided event management through coordinating and executing various high-profile conferences and meetings for political, civic, cultural and international events.
Assisted company CFO with managing fundraising and civic event donations, co-chairing events, managing day of logistics, determining potential donors, designing solicitation materials, managing RSVP databases and donor feedback.
Managed events through negotiating venues contracts, coordination of hotel logistics, arranging caterers, overseeing audiovisual set-up, and providing communication with internal and external event participants.
Supervised interns and oversaw the day-to-day functions of the receptionist position.
Assisted with coordinating invitations, seating, event registration, programming, signage, shipping of documents and other logistical needs.
Collaborated with eight Management and Senior Management officers.
Managed financial accounts by verifying, coding and processing invoices for corporate charges.
Supported Human Resources with coordination of interviews and evaluation methodology including the processing of new-hire paperwork.
Built effective relationships with potential vendors.
Provided back-up support to the Accounts Payable department when needed.
Managed calendars, contacts and all aspects of meeting planning.
Oversaw complex and detailed domestic and international travel logistics such flight itineraries, ground transportation details, and hotel reservations.
Created PowerPoint presentations for client-oriented literature.
Bachelor of Arts: Double BA in Communications Studies and English Literature2/13Ashford UniversityClinton, Iowa
Strategic Public Relations6/2016George Washington UniversityWashington, DC