executive assistant to vice president resume example with 8 years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :
Professional Summary

Highly capable Executive Assistant skilled at prioritizing tasks with ease. Brings over 10 years of experience supporting executives with careers that are both high stress and high profile.

  • Administrative support specialist
  • Microsoft Office Proficiency
  • Legal administrative support
  • Travel coordination
  • Meticulous attention to detail
  • Flexible
  • Articulate and well-spoken
  • Microsoft Excel certified
  • Excellent planner and coordinator
Work History
Executive Assistant to Vice President, 05/1994 to 07/1998
Yukon-Kuskokwim Health CorporationChefornak, AK,
  • Managed contacts and kept track of periodic communication needed for priority contacts.
  • Processed travel expenses and reimbursements.
  • Responded to incoming correspondence.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Reconciled and processed expense reports for VP
  • Developed and maintained an extensive filing system.
  • Managed the VP’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Screened calls and directed them to the appropriate party.

Legal Assistant, 08/1998 to 03/1999
Weltman, Weinberg & ReisBrooklyn Heights, OH,
  • Prepared legal documents such as briefs, pleadings and appeals.
  • Transcribed legal documents and phone conversations.
  • Obtained signatures from attorneys for legal documents.
  • Generated invoices upon receipt of billing information and tracked collection progress
  • Conducted detailed client intakes and entered information into company database.
  • Communicated pertinent information to clients via phone, email and mail.

Executive Assistant to the President, 03/1999 to 04/2001
Trocaire CollegeBuffalo, NY,
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Processed client rebate reconciliation, reporting and check requests.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Frequently used word processing, spreadsheet, database and presentation software.

Tax Associate, 03/2003 to 05/2004
Arrowstreet CapitalBoston, MA,

  • Computed taxes owed by applying prescribed rates, laws and regulations.
  • Proactively researched tax issues.
Educator, to
Lifepoint Hospitals, ,

  • Planned, implemented and guided our children through their home education for the majority of the last 10 years.
  • Chose materials and developed lesson plans to enhance skills for each individual child.
  • Organized and engaged in recreational activities.
  • Implemented curriculum.
Bachelor of Science: Elementary Education, Expected in 1993 to Northland International University - Dunbar, WI

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Resume Overview

School Attended

  • Northland International University

Job Titles Held:

  • Executive Assistant to Vice President
  • Legal Assistant
  • Executive Assistant to the President
  • Tax Associate
  • Educator


  • Bachelor of Science

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