Executive Assistant to the Vice President Resume Example
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EXECUTIVE ASSISTANT TO THE VICE PRESIDENT
Summary
Polished and professional Executive Assistant successful at supporting executive productivity and business operations. Knowledgeable about Marketing and Sales practices, as well as office management protocols and calendar management. Work well with minimal oversight to carry out demanding work.
Skills
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Experience
Jubitz | Portland , ORExecutive Assistant to the Vice President02/2008 - Current
- Handled incoming and outgoing correspondence, including mail, e-mail and faxes.
- Arranged domestic and international travel, hotel and transportation needs for executive.
- Produced and distributed team newsletters, email updates, mass text messages and other forms of communication.
- Organized VP's calendars.
- Tracked expenses and documented records.
- Created agendas, took minutes and prepared documents for meetings.
- Scheduled conferences and associated travel arrangements, including hotel, dining, airfare and ground transportation.
- Supported work of VP by coordinating resources, documents and staff to meet challenging deadlines.
- Interacted with supervisor and various experts to address escalated issues.
- Greeted all guests with positive demeanor and asked open-ended questions to determine requirements.
- Conducted thorough research using various media sources to obtain relevant data for department requirements.
- Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
- Set up and maintained physical and electronic filing systems.
- Organized personal tasks such as buying gifts and setting up home services to free up VP attention for professional matters.
- Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs.
- Participated in team collaboration initiatives to plan for company's future growth.
- Drafted professional business documents, such as company presentation, proposals and company specials.
- Evaluated prospective sales and conducted research on market trends and competitors.
- Monitored sales data and updated spreadsheets with latest information for easy review and analysis.
- Developed and implemented effective content acquisition strategies to create riveting newsletter content.
- Participated in the production and execution of annual company's convention.
- Work actively in the creation and implementation of company's marketing strategies.
- Produced translation on documents, product brochures, product manuals and company's communication letters between English and Spanish language.
Iovance Biotherapeutics Inc. | Remote , CAExecutive Assistant to the Chief Operating Officer05/2005 - 02/2008
- Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
- Wrote and distributed executive meeting agendas and minutes to department heads and executive team members.
- Delivered optimal administrative, customer service and case management support through [Action] and [Skill].
- Executed special objectives and projects in response to executive team and board member requests.
- Planned and executed corporate meetings, lunches and special events for groups of [Number]+ employees.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
- Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
- Coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
- Collaborated with other administrative team members, human resources and finance department on special projects and events.
- Restocked office and break room supplies independently to maximize team productivity.
- Maintained office supplies inventory by checking stock and ordering new supplies as needed.
Apex Systems | Chatsworth , CAAdministrative Assistant05/2001 - 05/2005
- Directed customer communication to appropriate department personnel and offered information to resolve inquiries, boosting customer satisfaction.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
- Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Verified and updated account information in company computer system.
- Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
- Created receiving reports and updated vendor balance sheets to record accounts payable.
- Charged expenses to accounts and cost centers by analyzing invoice and expense reports.
- Expedited payments by verifying accuracy and currency of vendor information.
- Compiled and archived signed sales agreements, client cost confirmations, invoicing and cash receipts.
Santander Bank | City , STATEBank Branch Manager01/1995 - 04/2001
- Analyzed applicants' financial status, credit and property evaluation to determine feasibility of granting loans.
- Educated customers on variety of loan products and available credit options to promote valuable decision-making.
- Reviewed credit applications against established parameters to determine approval, rejection or modification requirements.
- Prepared operational and risk reports detailing financial metrics to help management make proactive decisions.
- Oversaw branch team with customer service representatives and personal bankers and implemented training for all new employees.
- Produced sales by executing complete sales cycle process from prospecting through contract negotiations and close.
- Boosted customer base, acquiring new customers and identifying needs to deliver relevant products.
- Maximized branch revenue by optimizing daily operations.
- Built strong rapport with new and existing clients to better serve financial needs and promote branch loyalty.
- Recruited, trained and developed dynamic administrative team, supporting all corporate growth and productivity objectives.
- Managed daily operations within bank branch office by supporting continuous delivery of excellent services and care.
Education and Training
Peruvian Institute of Marketing | CityBachelor of Arts in Marketing12/1995
The Art Institute of Fort Lauderdale Inc | City, StateDiploma in Residential Design08/2010
JuillianaSan Ignacio De Loyola University | CityAssociate of Science in Banking And Finances03/2001
Google Certification on Fundamentals of Digital Marketing
Fundamentals of how you to organize, scale, and measure the success of digital advertising campaigns.
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Resume Overview
School Attended
- Peruvian Institute of Marketing
- The Art Institute of Fort Lauderdale Inc
- JuillianaSan Ignacio De Loyola University
Job Titles Held:
- Executive Assistant to the Vice President
- Executive Assistant to the Chief Operating Officer
- Administrative Assistant
- Bank Branch Manager
Degrees
- Bachelor of Arts in Marketing
Diploma in Residential Design
Associate of Science in Banking And Finances
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