executive assistant to the board resume example with 4+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Detail-oriented, diligent administrative professional with experience in financial and real estate industries. Assist executives and managers on multiple organizational levels. Manage multiple schedules and maintain communication across teams. Focused, consistent, punctual and reliable.

  • Advanced G Suite
  • MS Office
  • Filing And Data Archiving
  • Business Writing
  • Strong Interpersonal Skills
  • Travel Administration
  • Advanced Clerical Knowledge
  • Administrative support
  • Report analysis
  • Schedule Management
  • Resourceful
  • Conference planning
  • Financial services
  • Analytical skills
Work History
02/2021 to Current Executive Assistant to the Board Utah Transit Authority | Orem, UT,
  • Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to CEO's time and office.
  • Communicates directly, and on behalf of President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
  • Create documents in support of meetings/conference calls, including presentations, reports, and proposals
  • Provides a bridge for smooth communication between President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Works closely and effectively with CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provides leadership to build relationships crucial to success of our organization, and manages a variety of special projects for President, some of which may have organizational impact.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Business Development - boosted investment opportunities by bringing in and cementing relationships with new clients and optimizing servicing of existing customer accounts.
03/2019 to 12/2019 Executive/Personal Assistant Giant Eagle | Massillon, OH,
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Supervised 5 household staff, contractors and vendors.
  • Utilized personal and professional networks to identify, acquire and manage new clients.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Arranged domestic and international travel plans and itineraries, including flight, car service and restaurant reservations.
  • Liaised with key accounts to deliver targeted administrative support, including estate, household and property management.
  • Handled incoming mail, bills and invoices and completed appropriate actions.
  • Critiqued, voted, and give advice on portfolio company pitch decks/presentations
  • Conducted research for Founder/portfolio companies and translated it into Presentations
  • Reviewed and edited budgets in Excel
01/2016 to 09/2017 Front End Coordinator Wegmans | City, STATE,
  • Provided expert service when greeting customers, answering phone calls and handling issues.
  • Engaged customers by offering to help find needed merchandise.
  • Stepped in to ring up customer purchases during very busy time periods or when store was short staffed.
  • Successfully oversaw and handled all merchandising and maintenance for front end.
  • Helped 30 + employees with day-to-day work and complex problems by applying motivational and analytical strategies.
  • Managed, developed, established and monitored goals
  • Advised and trained 100 + new employees in job tasks, offering positive reinforcement.
Expected in to to Bachelor of Science | Business Administration Lynn University, Boca Raton, FL GPA:
Expected in to to Associate of Science | Business Administration Northern Virginia Community College, Sterling, VA, GPA:
Expected in to to High School Diploma | Heritage High School , Leesburg Virginia , GPA:

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Resume Overview

School Attended

  • Lynn University
  • Northern Virginia Community College
  • Heritage High School

Job Titles Held:

  • Executive Assistant to the Board
  • Executive/Personal Assistant
  • Front End Coordinator


  • Bachelor of Science
  • Associate of Science
  • High School Diploma

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