Livecareer-Resume
Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Accomplishments
  • Participated in a "Let's Play" playground build with the Dallas Cowboys and         Dr Pepper in Arlington, TX.
  • Planned and executed all aspects of a major office headquarter move for the Sales Operations team.
  • Volunteer for Earth Day Event.
  • Feeding the homeless at Austin Street Shelter Dallas, Texas one Sunday per month.
  • Planned corporate meetings, lunches and special events for employees.
Professional Summary
Determined and proactive needs of senior-level executives. Thrives in a fast paced, dynamic environment. Detail-oriented Executive Assistant with extensive experience supporting senior executives in large corporate environments.
Skills
  • Proficiency in MS Office
  • Event/meeting planning 
  • Articulate and well-spoken 
  • Invoice processing
  • Self-starter
  • SAP
  • Concur
  • API Report Express/ Payroll
  • Notary



  • Excellent communication skills
  • Strong interpersonal skills
  • Event planning
  • Accurate and detailed
  • Excellent planner and coordinator
  • Multi-line phone proficiency
  • Conference planning
  • Schedule management
Work History
Executive Assistant to Senior Vice President, 05/2011 - 09/2015
Qualcomm Boxborough, MA,

  • Executive Assistant to Senior Vice President of Sales Operations. 
  • Managed the SVP's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Compiled and analyzed Sales Operation reports.
  • Managed external contacts for SVP and kept track of periodic communication needed for priority contacts.
  • Created expense reports, budgets and filing systems.
  • Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
  • Processed travel expenses and reimbursements.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
  • Frequently used word processing, spreadsheet, database and presentation software.
  • Coordinated dealer visitations, company special events and other employee morale functions.
  • Developed and maintained an internal client filing system for SVP.

President, -
Midwest Veterinary Supply Birmingham, AL,
  • Designed Power-Point presentations for monthly divisional meetings with top-level Executives.
  • Arranged appropriate travel, agendas, necessary contacts and meetings in a travel packet for S.V.P.
  • Scheduled monthly and quarterly Sales Operations meetings and assisted with meeting materials and agendas.
  • Maintained and coordinated Executive and Senior management vacation, day-to-day meeting and travel schedules.
  • Collaborated with other Administrative team members, Human Resources and the Finance department on special projects and events.
  • Handled and distributed all incoming and outgoing mail for Sales Operations.
  • Served as a professional representative of the Senior Vice President to Executive clients, investors and board members.
  • Opened and responded to routine letters and emails for Senior Vice Created and maintained computer and paper-based filing and organization systems for records, reports and documents.
  • Investigated issues and problems from the field and drafted responses to urgent requests.
  • Provided administrative support to the Senior Vice President, Vice President, and Directors of Sales Operations.
  • Approved travel expenses and reimbursement requests using Concur.
  • Created and processed payments for vendors using SAP.
  • Maintained company purchase cards for the Sales Operations team.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Designed and managed the Sales Operations organizational chart.
Executive Assistant to Vice President Vice President, -
Cornerstone Building Brands Libertyville, IL,
  • Maintained 's outlook calendar, scheduled calls, meetings and appointments.
  • Designed Power-Point presentations for Vice President.
  • Scheduled travel arrangements for Vice President using Concur.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Planned meetings and prepared conference rooms.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Created PowerPoint presentations used for business development.
  • Managed the day-to-day calendar for the Vice President.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
Administrative Assistant, -
Community Health System Edwardsville, IL,
  • Designed and edited Power-Point presentations for monthly meetings with top-level Executives and Physicians.
  • Coordinated rooms and catering for ninety-nine meetings annually.
  • Maintained confidential physician information.
  • Received and screened visitors and telephone calls.
  • Created all purchase orders for outside vendors.
  • Distributed all mail for Director and Medical Staff Services.
  • Performed a wide variety of word processing tasks to prepare confidential correspondence, reports and graphs.
  • Scheduled meetings, conferences, travel arrangements, appointments and performed other duties related to maintaining the Director's calendar.
  • Attended meetings to take, prepare and distribute minutes to the appropriate personnel.
  • Performed a variety of special projects.
  • Knowledge of audio/visual set up used for meeting presentations.
  • Updated and distributed monthly meeting calendar hospital wide.
Executive Administrative Assistant, 01/2006 - 04/2009
Virtua Memorial Hospital City, STATE,
  • Provided administrative support for a Nursing Administrator, the Director of Critical Care, Telemetry, Behavioral Health and the Chief of Psychology.
  • Attended meetings, recorded and distributed minutes for Critical Care, Nursing Administration, Telemetry and Behavioral Health.
  • Managed payroll and time and attendance systems for 200+ staff members.
  • Planned meetings and prepared conference rooms.
  • Maintained department organizational charts.
  • Dispersed paychecks, notifications, vacations and confidential information to staff.
  • Assisted employees with FMLA and benefit information.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence for three units.
  • Organized files, developed spreadsheets, faxed reports and scanned documents.
  • Provided excellent customer service to patients and their families.
  • Strictly followed all federal and state guidelines for release of confidential information.
  • Updated and distributed Press Ganey reports and graphs monthly.
  • Performed basic to critical inquires for all Directors and Administrator.
  • Created and designed presentations using Power Point.
  • Managed all Director calendars in Outlook.
  • Made travel arrangements and created business expense reports for all Directors.
  • Scheduled meetings, conferences, interviews and appointments for all Directors.
  • Processed purchase orders and reimbursement reports using Excel.
Education
High School Diploma: , Expected in 1997
-
Naaman Forest Highschool - Dallas Garland, Texas TX
GPA:

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Resume Overview

School Attended

  • Naaman Forest Highschool

Job Titles Held:

  • Executive Assistant to Senior Vice President
  • President
  • Executive Assistant to Vice President Vice President
  • Administrative Assistant
  • Executive Administrative Assistant

Degrees

  • High School Diploma

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