Executive Assistant To Senior Vice President Resume Example Company Name

EXECUTIVE ASSISTANT TO SENIOR VICE PRESIDENT

Accomplishments

Participated in a "Let's Play" playground build with the Dallas Cowboys and Dr Pepper in Arlington, TX.
Planned and executed all aspects of a major office headquarter move for the Sales Operations team.
Volunteer for Earth Day Event.
Feeding the homeless at Austin Street Shelter Dallas, Texas one Sunday per month.
Planned corporate meetings, lunches and special events for employees.

Professional Summary

Determined and proactive needs of senior-level executives. Thrives in a fast paced, dynamic environment. Detail-oriented Executive Assistant with extensive experience supporting senior executives in large corporate environments.

Skills

Proficiency in MS Office
Event/meeting planning
Articulate and well-spoken
Invoice processing
Self-starter
SAP
Concur
API Report Express/ Payroll
Notary

Excellent communication skills
Strong interpersonal skills
Event planning
Accurate and detailed
Excellent planner and coordinator
Multi-line phone proficiency
Conference planning
Schedule management

Work History

Executive Assistant to Senior Vice PresidentJun 2011 - Oct 2015
Company NameCity, State

Executive Assistant to Senior Vice President of Sales Operations.
Managed the SVP's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Compiled and analyzed Sales Operation reports.
Managed external contacts for SVP and kept track of periodic communication needed for prioritycontacts.
Created expense reports, budgets and filing systems.
Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Processed travel expenses and reimbursements.
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
Frequently used word processing, spreadsheet, database and presentation software.
Coordinated dealer visitations, company special events and other employee morale functions.
Developed and maintained an internal client filing system for SVP.

PresidentCompany NameCity, State

Designed Power-Point presentations for monthly divisional meetings with top-level Executives.
Arranged appropriate travel, agendas, necessary contacts and meetings in a travel packet for S.V.P.
Scheduled monthly and quarterly Sales Operations meetings and assisted with meeting materials and agendas.
Maintained and coordinated Executive and Senior management vacation, day-to-day meeting and travel schedules.
Collaborated with other Administrative team members, Human Resources and the Finance department on special projects and events.
Handled and distributed all incoming and outgoing mail for Sales Operations.
Served as a professional representative of the Senior Vice President to Executive clients, investors and board members.
Opened and responded to routine letters and emails for Senior Vice Created and maintained computer and paper-based filing and organization systems for records, reports and documents.
Investigated issues and problems from the field and drafted responses to urgent requests.
Provided administrative support to the Senior Vice President, Vice President, and Directors of Sales Operations.
Approved travel expenses and reimbursement requests using Concur.
Created and processed payments for vendors using SAP.
Maintained company purchase cards for the Sales Operations team.
Properly routed agreements, contracts and invoices through the signature process.
Designed and managed the Sales Operations organizational chart.

Executive Assistant to Vice President Vice PresidentCompany NameCity, State

Maintained 's outlook calendar, scheduled calls, meetings and appointments.
Designed Power-Point presentations for Vice President.
Scheduled travel arrangements for Vice President using Concur.
Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
Planned meetings and prepared conference rooms.
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Created PowerPoint presentations used for business development.
Managed the day-to-day calendar for the Vice President.
Organized files, developed spreadsheets, faxed reports and scanned documents.

Administrative AssistantCompany NameCity, State

Designed and edited Power-Point presentations for monthly meetings with top-level Executives and Physicians.
Coordinated rooms and catering for ninety-nine meetings annually.
Maintained confidential physician information.
Received and screened visitors and telephone calls.
Created all purchase orders for outside vendors.
Distributed all mail for Director and Medical Staff Services.
Performed a wide variety of word processing tasks to prepare confidential correspondence, reports and graphs.
Scheduled meetings, conferences, travel arrangements, appointments and performed other duties related to maintaining the Director's calendar.
Attended meetings to take, prepare and distribute minutes to the appropriate personnel.
Performed a variety of special projects.
Knowledge of audio/visual set up used for meeting presentations.
Updated and distributed monthly meeting calendar hospital wide.

Executive Administrative AssistantJan 2006 - Apr 2009
Company NameCity, State

Provided administrative support for a Nursing Administrator, the Director of Critical Care, Telemetry, Behavioral Health and the Chief of Psychology.
Attended meetings, recorded and distributed minutes for Critical Care, Nursing Administration, Telemetry and Behavioral Health.
Managed payroll and time and attendance systems for 200+ staff members.
Planned meetings and prepared conference rooms.
Maintained department organizational charts.
Dispersed paychecks, notifications, vacations and confidential information to staff.
Assisted employees with FMLA and benefit information.
Made copies, sent faxes and handled all incoming and outgoing correspondence for three units.
Organized files, developed spreadsheets, faxed reports and scanned documents.
Provided excellent customer service to patients and their families.
Strictly followed all federal and state guidelines for release of confidential information.
Updated and distributed Press Ganey reports and graphs monthly.
Performed basic to critical inquires for all Directors and Administrator.
Created and designed presentations using Power Point.
Managed all Director calendars in Outlook.
Made travel arrangements and created business expense reports for all Directors.
Scheduled meetings, conferences, interviews and appointments for all Directors.
Processed purchase orders and reimbursement reports using Excel.

Education

High School Diploma: 1997
Naaman Forest HighschoolCity, State

Resume Overview

School Attended

Naaman Forest Highschool

Job Titles Held:

Executive Assistant to Senior Vice President
President
Executive Assistant to Vice President Vice President
Administrative Assistant
Executive Administrative Assistant

Degrees

High School Diploma : 1997

Executive Assistant to Senior Vice President Resume Example

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