Organize reports/financial databases using formulas with Excel spreadsheets; creating charts, graphs, tables for presentations Meetings: Provide program management, administrative/logistical support for group, standing, cross-functional, 1:1 meetings global programs/events including on/off-site meetings, Boston site activities.
Office Project Administration: Manage and recognize opportunities/gaps/obstacles and apply analytical/creative thinking to address issues/find innovative solutions to manage projects through completion; Provide strategic planning, implementation, processes, procedures, and protocols for project management.
Apply sound business judgment/analytical skills to be an extension of CEO and support key areas of the business.
Coordinate with the hiring manager(s) scheduled interviews.
Meetings: Provide program management, administrative/logistical support for group, standing, cross-functional, 1:1 meetings global programs/events including on/off-site meetings, Boston site activities.
Office Project Administration: Manage and recognize opportunities/gaps/obstacles and apply analytical/creative thinking to address issues/find innovative solutions to manage projects through completion; Provide strategic planning, implementation, processes, procedures, and protocols for project management.
Apply sound business judgment/analytical skills to be an extension of CEO and support key areas of the business.
Staff Management: Manage corporate administrative support, interns, and contract staff.
Administrative and Payroll management of FTEs.
Manage/coordinate the payroll ADP work time/attendance/vacation/sick time.
Manage logistics for retreats/training/seminars/conferences (manage travel budgets).
Vendors: Negotiate corporate rates with vendors, hotels, resorts, travel organizations and caterers.
04/2014 to 07/2015
Executive AssistantBayer Corporation – City, STATE,
International matrix organization: 113,200 worldwide (35,300 in Germany), 65 locations Labor Relations HR Expert to Director Labor Relations, VP Compensation-Benefits, VP Talent.
Management, Sr.
VP Head of HR, USA Operations, VP of HR Pharmaceuticals, Product Supply & Administration Calendar Management: Mange multiple calendars in multiple time zones for internal/external meetings.
Coordinate with the hiring manager(s) scheduled interviews.
Meetings: Provide program management, administrative/logistical support for group, standing, cross-functional, 1:1 meetings global programs/events including on/off-site meetings, site activities.
Office Project Administration: Manage and recognize opportunities/gaps/obstacles and apply analytical/creative thinking to address issues/find innovative solutions to manage projects through completion; Provide strategic planning, implementation, processes, procedures, and protocols for project management.
Apply sound business judgment/analytical skills to be an extension of CEO and support key areas of the business.
Staff Management: Manage corporate administrative support, interns, and contract staff.
Administrative and Payroll management of FTEs.
Manage/coordinate the payroll ADP work time/attendance/vacation/sick time.
Manage logistics for retreats/training/seminars/conferences (manage travel budgets).
Vendors: Negotiate corporate rates with vendors, hotels, resorts, travel organizations and caterers.
03/2007 to 04/2014
Hospice Compassus – City, STATE,
Started the start-up company with 3 employees I was one of these employees; Currently 140 local programs in 31 states across the U.S.
Executive Assistant to the President and CEO, Board of Trustees and Senior Leadership Team Contributed with the growth of this start-up healthcare/hospice company.
Performed multiple roles, acting as the liaison, gatekeeper, and first point of contact for the Corporate Headquarters.
Actively enable the efficiency of the administrative operations from behind the scenes.
Represented the CEO to internal/external parties including but not limited to clients, collaborators, board and staff members, and business leads.
Page | 3 of 3 Board of Trustee Meetings: Plan/organize Board and committee meetings, board dinners.
Manage/finalize/distribute Board materials (agendas/minutes/financials) on BoardPaq and PowerPoint slide decks; Coordinate catering/travel logistics.
Building Management: Managed office relocations-moves/expansion-upgrades, office equipment, phone/electrical services with vendors.
Calendar Management: Mange multiple calendars in multiple time zones for internal/external meetings.
Communication: Strong written/verbal communication skills; Draft, format, finalize documents (letters, memos, presentation slide decks, speeches, org charts, spreadsheets, reports).
Proactively keep executives up-to-date on critical/time sensitive issues.
Create executive summaries and brief the Executives on action items with specific issues and projects Confidentiality: Trusted with highly confidential/time sensitive information.
Events: Manage breakfast, lunch, dinners, retreats, holiday parties, golf outings, Town hall meetings, seminars, trainings, conferences, workshops, banquets, birthdays, holiday parties, and employee recognition programs.
Finance/Budget Support: Work with leadership on annual budgets, department expenses.
Assists with employee engagement survey processes.
Administrator for learning management systems (LMS).
Meetings: Provide program management, administrative/logistical support for group, standing, cross-functional, 1:1 meetings global programs/events including on/off-site meetings, site activities.
Office Project Administration: Manage and recognize opportunities/gaps/obstacles and apply analytical/creative thinking to address issues/find innovative solutions to manage projects through completion; Provide strategic planning, implementation, processes, procedures, and protocols for project management.
Apply sound business judgment/analytical skills to be an extension of CEO and support key areas of the business.
Staff Management: Manage corporate administrative support, interns, and contract staff.
Administrative and Payroll management of FTEs.
Manage/coordinate the payroll ADP work time/attendance/vacation/sick time.
Vendors: Negotiate corporate rates with vendors, hotels, resorts, travel organizations and caterers.
Previous positions include served in the U.S.
Army-Active Duty Military Operating Specialty: Accounting & Finance.
Education
Expected in
B.A. Degree: Business Management - , GPA: Business Management
Expected in
M.A. ED Degree: Administration/Supervision (Education) - , GPA: Administration/Supervision (Education)
Summary
An Administrative strategic partner with several years of progressive corporate experience in global, matrix, functional and
divisional organizations.
What I bring to the table? Effective communicator: excellent interpersonal, organizational, time management with attention to detail Multi-task, set priorities, work within budget, meet deadlines, use best practices Results driven, creative, flexible, proactive; readily adapt to changing needs, circumstances/business goals Enthusiastic team player who embraces a challenge and consistently achieves desired results
Active Commissioned Notary Public (in MA);
Active: National Notary Association Member (NNA)
Active" Toastmasters International Speaker
Highlights
Microsoft Outlook, Word, Excel, PowerPoint, Access, Visio G-Suit: Gmail, Docs, Drives, Calendar for Business
Google Docs, Sheets and Forms BoardPaq ADP Applicant Tracking systems (ATS) Taleo HRIS Systems PeopleSoft Workday Concur SAP Purchase Requisition Kronos Razor's Edge SharePoint
AWARDS/RECOGNITION
Bayer Corp Silver (Flexibility Award), for above/beyond contribution to Bayer LIFE values
Toastmasters International Competent Communication Award
Toastmasters Local Districts Officer Positions held: Vice President, Public Relations and Area Governor
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Resume Overview
School Attended
Job Titles Held:
Executive Assistant to President and CEO/Chief Financial-Chief Operating Officer/General Counsel