Executive Assistant to Executive Vice President Resume Example

Executive Administrative Assistant | United Paramount Network – Brentwood, CA | 06/1998 – 07/2001

· Provide administrative support to executives, editing, drafting emails, memos and communications.

· Organize meetings, including scheduling, sending reminders and organizing catering when necessary.

· Answering incoming calls in a polite and professional manner and accurately taking messages.

· Data entry of work orders for various projects.

· Manage executives day-to-day calendar, including scheduling meetings on and off site while prioritizing the most sensitive and highest priority.

· Coordinate travel and create itineraries

· Utilize various software including, Word, Excel for spreadsheets and PowerPoint for presentations to prepare special projects.

· Handled routine and advanced duties for Executives and his team members.

· Organize files, create correspondence, prepare reports and documents.

· Managed Executive calendars to schedule appointments.

· Sort mail, prepare invoices and offer general staff support to his team.

· Served as initial point of contact, answering phones and greeting visitors for Executive and his team.

· Engaged in event planning and meeting setup and implementation.

· Made travel arrangements and generated itineraries.

· Managed Expense report

· Communicated with other people from a wide variety of levels, from clients to management and even corporate CEOs.

· Greet and welcome guests in person and on phone; answer and direct inquiries to designated department.

· Maintain log books, including sign-in/out logs, front desk expenditures, and calls received.

· Pick up and sort daily incoming correspondence and deliver sorted mail to addressees.

· Develop and utilize effective filing and retrieval systems, and maintain office supplies by placing orders and evaluating new products.

· Manage front office reception area by cleaning and organizing desk and visitor lobby reception area.