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Executive Assistant Project Coordinator Resume Example

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Jessica Claire
  • Montgomery Street, San Francisco, CA 94105
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Highly motivated, personable business professional with strong attention to detail and organization. Experienced with exceptional computer skills, strong communication skills with management, vendors, team members and a flair for client relations. Diplomatic and tactful with professionals at all levels.Accustomed to handling sensitive, confidential information. Self motivated with the ability to work independently as well as a team player. Flexible and versatile, able to maintain a sense of humor under pressure.

Experience
Executive Assistant / Project Coordinator, 2015 to Current
Dreambox Learning Atlanta, GA,
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.Project support inclusive to bid documents, bonds, insurance and contracts
  • Managed multiple administrative projects simultaneously, and monitor progress to ensure deadlines are met.
  • Liaison between controller and project manager for project accounting
  • Preparing and delivering bids
  • Prioritized and coordinated tasks to be complete projects within deadlines
  • Scanning, copying and plotting plans
  • Maintain accurate records of all projects, bids, submittal and expenses
  • Accounts payable and receivable, prepared bank deposits, controlled inventory, and maintain supplies, equipment and technologies.
  • Worked with vendors for price quotes for bidding
Executive Administrative Assistant / Office Manager, 2013 to 2015
Specialized Shading Systems City, STATE,
  • Provided Administrative and business support to CEO, CFO and VP of NY's largest motorized window treatment manufacturer and support other members of the executive management team.
  • Maintained CEO and executive's calendar's - plan and schedule meetings, teleconferences , trade shows and travel.
  • Enhanced communication between manufacturing department and executive team, fostering a sense of communication and collaboration. Order entry and customer support.
  • Managed multiple administrative projects simultaneously, and monitor progress to ensure deadlines are met.
  • Negotiated favorable terms and pricing agreements with vendors, resorts and other providers, saving at least 34K annually.
  • Accounts payable and receivable, prepared bank deposits, controlled inventory, and maintain supplies, equipment and technologies.
  • Work with vendors to receive price quotes
Executive Assistant - Operations Manager, 02/2012 to 2013
Robison Oil Company City, STATE,
  • Assisted the operations manager in planning, directing and coordinating the daily activities of the organization.
  • Improved office efficiency and accuracy by implementing a computer program and becoming paperless that resulted in over $300K discrepancies to be able to improve the company's bottom line.
  • Created automated daily stats reports that reduced discrepancies and provided management with important decision making tool. Coordinated and managed a team of 11 professionals.
  • Weekly payroll for union and non union employees submitted to HR.
  • Created and maintained office budgets , space planning , proposal's and permit's Managed the fleet of 153 company vehicles and oil trucks , insurance, EZ pass, violations and maintenance.
Office Manager, 02/2010 to 02/2012
Precision Plumbing And Heating City, STATE,
  • Overhauled record keeping system from manual to computer-based , created a user friendly and systematic information system and reducing data retrieval time.
  • Excelled in role requiring an ability to handled a variety of customer service and administrative tasks and resolve customer issues with expediency.
  • Demonstrated proficiencies in telephone within a high-volume environment.
  • Calmed angry and upset customers, researched and rapidly solved problems and rebuild trust to prevent the loss of key accounts Accounts payable , receivable , prepared bank deposits , monthly account reconciliation and expense reports.
  • Directed personnel , training and labor relations activities and weekly payroll.
Owner - Master Hair colorist , 01/2000 to 02/2010
Zazo Salon City, STATE,
  • Managed Day to day tactical and long term strategic activities within the business.
  • Analyzed client requirements, created a business plan and drove strategy development.
  • Provided Current hair trends for a upscale and celebrity clientèle.
  • Hired and trained employee's which grew into 23 team members.
  • Ranked Westchester Magazine top salon.
  • Expanded salon operating space after 2 years and produced over $964K in revenue.
  • Built relationships with key industry insiders.
  • Provided weekly training for all team members.
  • Responded to customer inquiries in a friendly and professional manner.
  • Handled all financial transactions.
Education
Associate Degree: Business, Expected in
to
Westchester Community College - Valhalla, NY
GPA:
Business
Received an Entrepreneurship certificate within the Six Sigma program.: , Expected in
to
Westchester Community College - Valhalla, NY
GPA:
Skills

New York State Licensed Notary Public

QuickBooks,account reconciliation, accounting, accounts payable and receivable, administrative, bonds, budgets, business plan, contracts, controller, copying, clientèle, client, customer service, decision making, directing, executive management, expense reports, financial, HR, insurance, inventory, labor relations, meetings, Excel, office, Microsoft Outlook, window, Word, Notary public, oil, payroll, personnel, pricing, progress, proposal, , record keeping, Scanning, Six Sigma, space planning, strategic, strategy development, telephone, trade shows.

Collective data fleet program, Acountmate accounting software.

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Resume Strength

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Resume Overview

School Attended
  • Westchester Community College
  • Westchester Community College
Job Titles Held:
  • Executive Assistant / Project Coordinator
  • Executive Administrative Assistant / Office Manager
  • Executive Assistant - Operations Manager
  • Office Manager
  • Owner - Master Hair colorist
Degrees
  • Associate Degree
  • Received an Entrepreneurship certificate within the Six Sigma program.

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