Skilled and dedicated Executive Assistant with more than 10 years' experience coordinating, planning, and supporting daily operational and administrative functions.
Microsoft Office to include Word, Excel, Outlook, Lotus Notes and PowerPoint.
Executive Assistant Office Manager lFeb 2015 to Aug 2015
Administrative support to the Executive Director, including correspondence; making inquiries; responding to requests for information internally and/or externally; coordinating responses to requests for information; coordinates conferences and work related functions; maintains confidential material; and schedules and coordinates meetings as assigned.
Maintains all files and filing systems for the Executive Director and personal file.
Maintains confidential materials.
Makes travel arrangements; coordinates conferences, expense management and work related functions for Executive Director.
Provides support to the Administration Office by answering and triaging telephone calls; greeting visitors; managing mail distribution; managing the ordering and tracking of office-related supplies and equipment; and other administrative support as needed.
Office management in the absence of Operations Director.
Oversees shelter and outreach volunteer staff.
Develops marketing materials and presentations for various initiatives and campaigns.
Support fundraising and grant writing activities and efforts.
Maintain the organization's website and social media sites and activities.
Project Management, National Conference Development Manages and develops Donor Database, Annual Report, Quarterly newsletter.
Administrative Assistant IIIApr 2012 to Feb 2015 Kaiser Permanente / Treasury Department
Provided high level executive administrative support to Chief Investments Officer -Vice President of Pension and Investments and Executive Director of Cash Management - Assistant Treasurer.
Responsibilities included providing back up executive administrative support to the Treasurer as well as the Foundation Investment and Cash Management Teams.
Manages heavy calendaring to include Arranged complex special events requiring solid understanding of event requirements and coordination of dependencies.
Coordinate closely with Office of the CEO, Office of the CFO and Investment Board (includes CEO, Chief of Staff, Regional Presidents, Director of Communications).
Arranges domestic and international travel, completes expense reports, organizes CFO's desk.
Drafts more complex and detailed correspondence for executives using KP knowledge and advanced business acumen; independently updates department documents as needed.
Uses basic to advanced knowledge of two or more Microsoft Office/PC applications, depending upon department or business needs.
Assists with complex custom reports and cross-functional initiatives that require project coordination (e.g., data collection and validation, project reporting, etc).
Monitors & resolves administrative budget issues to include billing and payment authorization for planned and unplanned expenses and special events; handles recharges across business units, tracks and accounts for executive travel/business expenses.
Interacts regularly with KP employees at all levels across multiple organizations, as well as external representatives as a liaison, to gather, exchange, and compare/contrast pertinent operational information for others' use.
Coordinates administrative workflow of the department; recommends new processes as needed.
Directs and delegates to other administrative assistants on work processes and best practices.
Requires continuous use of technical and business vocabulary and a detailed knowledge of the organization's operations, policies, procedures, and personnel.
Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.
Administrative Assistant IIJan 2007 to Apr 2012
Excelled in a role requiring the ability to handle a variety of customer service and administrative tasks.
Front Office Management; Demonstrated proficiencies in front-desk reception within a high-volume environment acting as a gatekeeper with a thorough understanding of department.
Kaiser Permanente's Emerging Leadership Training
*CPR Certified, Business AdministrationJan 2014University of PhoenixBusiness Administration
Award Winning Community Project Department Leader
*Award Winning Building Emergency Response Team Floor Warden
*Collaboratively worked to implement GREEN recycling program within the building of 1800 Harrison, Oakland CA. Kaiser Permanente
*Special Event & Volunteer Project Management
Special Skills Award Winning Community Project Department Leader Award Winning Building Emergency Response Team Floor Warden Collaboratively worked to implement GREEN recycling program within the building of 1800 Harrison, Oakland CA. Kaiser Permanente Special Event & Volunteer Project Management