executive assistant clinical operations resume example with 12 years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Analytical and detail-oriented Executive Assistant experienced in coordinating, planning, and supporting daily operational functions in a fast paced, high pressure environment. Proficient in administrative support for multiple levels, assisting in contracts, vendor and project management. Strong organizational, technical, and customer service skills. Experience working on clinical trials from phase I to IV, with a focus on Pharmaceutical drugs and device development. Friendly and reliable team player. Prudent and flexible, with excellent critical thinking skills and ability to ameliorate obstacles diplomatically. Effective communicator driven to improve overall project efficiency. Flourishes in a fast-paced, demanding, and deadline-driven environment.

  • Detail oriented
  • Schedule & calendar management
  • Project management
  • Confidential and discreet
  • Medical terminology
  • Budgeting
  • Personable team player
  • Excellent written and verbal communication
  • Quick thinker and creative problem solver
  • Strong time management skills
  • Dedicated team player
  • Project planning and development
  • Computer skills: Microsoft Office (Advanced MS Word, Excel, MS Outlook, MS PowerPoint), Google Docs, Concur, Box
Work History
2019 to 2020 Executive Assistant - Clinical Operations Travelnet Solutions | Cottage Grove, MN,
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency
  • Coordinated domestic and international travel arrangements, including booking airfare, visas, hotel and ground transportation, meeting dinners and events for multiple executive and team members
  • Prepared and submitted expense reports for multiple executives and team members
  • Maintained digital, paper and contractual files, ensuring compliance with clinical operations and company policies, organized for easy updating and retrieval by authorized team members
  • Developed and updated spreadsheets and databases to track, analyze and report on clinical activities
  • Screened calls and emails and initiated actions to respond or direct messages on VP's behalf
  • Worked closely with Outsourcing/Legal/Finance teams to assist in contract development and amendments, drafting additional work orders, tracking PO's, budgets and payments
  • Vendor and contract employee management, including finance and deliverables, contracts, CDA's, Vendor set-up, PR and PO tracking, price cost analysis of RFP's, creating central location for all documentations for efficient tracking
  • Planned and executed Clinical Operations Investigators Meeting, domestic and international with HCP's guidelines followed and implemented for 250 attendees
  • Assisted with SOP's and Study Protocol Revisions
  • Collaborated with internal and external recruiters and HR for candidate placement by setting up interviews with multiple team members and maintaining all communications with candidates
2016 to 2019 Consultant Self Employed | City, STATE,
  • Set and maintain budgets and deadlines for varies projects
  • Manage vendors contract negotiations and supply purchasing
  • Evaluated diverse organizational systems to identify workflow, communication and resource utilization issues
  • Managed documents by organizing forms, making photocopies, filing records, preparing correspondence and creating reports
  • Verified accuracy and validity of data entered in databases
  • Created spreadsheets and graphs for varies projects
  • Created detailed roadmaps of action items and project goals and provided reporting and analysis
2013 to 2016 Research Associate/Project Management/Administrative Assistant Surpass, Inc. Preclinical Contract Research Organization | City, STATE,
  • Performed quality insurance for medial device testing
  • Maintained comprehensive animal medical records, including observations and treatments per regulations (USDA, GLP, DEA, and FDA) and facility standard operating procedures
  • Managed administrative logistics for events, including contract negotiation, establishing budgets, fee collection, event booking and event promotions for company parties
  • Maintained confidentiality and discretion
  • SOP development and maintenance
  • Coordinated schedules and timeline's for events
  • Conducted meetings with clients to determine project intent, requirements and budgets
  • Summarized information and produced reports, spreadsheets and documents outlining key details
  • Conducted experiments in laboratory environment for product development
  • Simultaneously managed several complex projects, meeting all pertinent milestones
  • Documented all processes for experiments, including identifying unexpected changes
  • Prepared samples for analytical testing in laboratory setting
2008 to 2013 Senior Surgical/Emergency/ICU Nurse/RVT Adobe Animal Hospital | City, STATE,
  • Performed administrative tasks (e.g., Calendar management, holiday scheduling for multiple departments, advice nurse, and record maintenance)
  • Mentored and Trained Veterinary Technicians and assistants in standard to advanced skills
  • Responsible for implementation of birthday recognition for staff of 135
  • Advanced proficiency in Vetstar and Impromed systems
  • Assisted with surgery by administering and monitoring anesthesia under veterinarian direction for critical and routine procedures
  • Performed anesthetic tasks (e.g., inducing, intubating, assisting as scrub nurse, operating/trouble shooting ventilator, performing epidural's, subcutaneous suturing, blood transfusions, surgical CRI's, administering emergency drug protocols)
  • Triage for urgent care and after hours patients
  • Maintained extensive medical records
  • Created, implemented, maintained and trained neonatal resuscitation and whelping protocols for staff of 135
  • Assisted with health examinations, digital radiographs, vaccinations, filling prescriptions and compounding medications
  • Performed laboratory tests, including but not limited to: chemistries, snap tests, glucose and lactate tests, istat's, CBC's, urinalysis, and cytology
Expected in to to Bachelor of Arts | Child Psychology University Of Minnesota - Twin Cities, Minneapolis, MN GPA:
Expected in to to National Certified Phlebotomy Technician | Phlebotomy Institute of Medical Education, San Jose, CA GPA:

Registered Veterinary Technician, RVT

Certificate #TEC 8500

National Certified Phlebotomy Technician-California Certified Phlebotomy Technician (CPT1)Certificate #CPT24869

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Resume Overview

School Attended

  • University Of Minnesota - Twin Cities
  • Institute of Medical Education

Job Titles Held:

  • Executive Assistant - Clinical Operations
  • Consultant
  • Research Associate/Project Management/Administrative Assistant
  • Senior Surgical/Emergency/ICU Nurse/RVT


  • Bachelor of Arts
  • National Certified Phlebotomy Technician

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